1. PURPOSE
The development and maintenance of the Constabulary's employment contracts policies and procedures, as well as the administration and oversight of all employment contracts throughout the Royal Papua New Guinea Constabulary.
2. DIMENSIONS
Financial: Nil
Staff: Nil
Others: Nil
3. PRINCIPLE ACCOUNTABILITIES
3.1. Effective RPNGC Contract Management and designated/assigned Personnel Administration
3.2. Accountable for ensuring the Royal Papua New Guinea Constabulary (RPNGC) complies with the Public Service Management Act, HR Procedures and Procedures and other applicable Laws and Regulations within the Public Sector in consultation with the Director – HRM
4. MAJOR DUTIES
• Prepare and inform Director HRM on the status of all contract officers.
• Draft employment contract and employment agreement of the new joiners, including contract officers
• Follow-up with respective managers for performance appraisals for all contract officers.
• Maintain a database and copies of all contract officers' annual performance appraisals.
• Advise Director HRM of contract officer vacancies and liaise with OIC Recruitment for the advertising, recruitment, selection, and induction of all contract officers.
• Monitor contract officers' details on the human resource information system.
• In conjunction with the Director of HRM, implement and manage job rotation and succession planning schemes.
• Liaise with the Department of Personnel Management and coordinate overseas recruitment campaigns, the subsequent preparation and issuing of contracts, work permits, and employment visas, and the timely arrival of successful applicants in PNG.
• Undertake all duties for contract management following the Police Act and other relevant industrial legislation.
• Liaise with the Department of Personnel Management and State Solicitor Office on all contract matters
• Prepare, maintain and monitor all employment contracts, ensuring compliance with the Police Act and ensuring that contract expiry dates are observed
• Contribute to the development and implementation of a reward and recognition to support a performance-based culture and to recognise the achievement of the department's goals and objectives
• Assist with coordination and maintenance of executive performance-based agreements and the individual performance planning and review processes in accordance with the strategic management cycle
• Ensure that new contract personnel are properly inducted.
• Administer salaries, leave, gratuity and others for non-citizens and all contract officers as per terms of employment.
• Administer entitlements for the senior management.
5. NATURE AND SCOPE
5.1 WORKING RELATIONSHIP
(a) Internal
Director HRM, OIC-Salaries and 2IC, Legal Directorate and others concerned officers within RPNGC.
(b) External
Department of Personnel Management, Department of Foreign Affairs, PNG Immigration & Citizenship Services and other
5.2 WORK ENVIRONMENT
This is a middle management position relating to the Staff Contract activities of Royal PNG Constabulary. At times you will work under pressure and on short notices.
6. CONSTRAINTS FRAMEWORK AND BOUNDARIES
Rules/procedures
The Police Act; the Constabulary Standing Orders; the Public Service (Management) Act; the Public Finance (Management) Act; and PNG Government General Orders (2012), Public Service Code of Conduct and Ethics.
Decision
The job holder has no authority to make decisions without consulting Director HRM.
Recommendations
The job holder is to provide recommendations to the Director HRM on all contract related matters (gratuity, performance appraisal, leave, contract expiry dates) at least six months in advance.
7. CHALLENGES
• The job holder is to provide recommendations to the Director HRM on all contract
related matters (Gratuity, performance appraisal, leave, Contract expiry dates)
at least six months in advance.
• Obtaining accurate data to draft the employment contract on time
• Regular follow-up with the Department of Personnel Management on various
contracts matters
8. QUALIFICATIONS, EXPERIENCES AND SKILLS
(a) Qualifications
Diploma in human resources management, public administration and or equivalent.
(b) Knowledge
Must be knowledgeable in the:
• Public Finance (Management) Act
• Police Act
• Public Service (Management) Act
• Public Service General Orders
• Public Service policies, procedures and systems
• Procurement Policy development practices and procedures in the Public Service
• PNG Employment Act
• SCMC Act
• Code of Ethics and Conduct
• PNG Government’s GEDSI Policy
(c) Skills
• Contract Management Skills
• Management and Leadership qualities
• Strong interpersonal skills
• Staff management and administration skills
• Computer literacy, especially in Microsoft Office software.
• Effective written and verbal communication skills with an emphasis on excellent relationship-building
(d) Work Experience
At least five years work experience in middle management in a human resource management role
Full Time
hours weekly
English
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