1. PURPOSE
provide administrative support to the recruitment process within the Police Force. Ensuring the efficient and effective recruitment of qualified candidates to serve the Police Force by providing administrative support, facilitating communication with applicants, and maintaining accurate records to contribute to the ongoing success and professionalism of the Royal Papua New Guinea Constabulary (RPNGC).
2. DIMENSIONS
Financial: Nil
Staff: Nil
Others:
3. PRINCIPLE ACCOUNTABILITIES
• Assist OIC Recruitment, recruitment team and various divisions within the Police Force in facilitating efficient hiring procedures
• Provide administrative support to the Recruitment and hiring process
• Communicate with the Applicants on the recruitment hiring process
• Maintain accurate recruitment records and confidentiality
• Maintain Teamwork and collaboration with the Recruitment team
4. MAJOR DUTIES
• Manage and maintain recruitment databases, ensuring all applicant information is accurately recorded and up-to-date.
• Organize and file recruitment-related documents, including applications, resumes, background checks, and medical records.
• Prepare correspondence, reports, and other documentation as the recruitment team or departmental supervisors require.
• Serve as the primary point of contact for prospective applicants, providing information about recruitment procedures, eligibility criteria, and job requirements.
• Respond promptly to applicant inquiries via email, phone, or in-person meetings, offering assistance and guidance throughout the application process.
• Schedule and coordinate interviews, assessments, and other recruitment activities, liaising with both applicants and internal stakeholders
• Ensure compliance with all relevant regulations, policies, and procedures governing the recruitment process, including Equal Employment Opportunity (EEO) guidelines.
• Maintain confidentiality and discretion when handling sensitive applicant information, adhering to privacy laws and departmental protocols.
• Generate and maintain statistical reports on recruitment activities, including applicant demographics, recruitment sources, and hiring outcomes.
• Collaborate with recruitment team members, human resources staff, and departmental managers to streamline processes and improve recruitment efficiency.
• Participate in recruitment events, job fairs, and community outreach initiatives to promote the police force as an employer of choice and attract qualified candidates.
• Keep up to date with the latest Human Resource trends and best practice
5. NATURE AND SCOPE
5.1 WORKING RELATIONSHIP
(a) Internal
OIC Recruitment, 2IC Recruitment and other Members of the Human Resources Division, other divisions of the Police Force and partnership support
(b) External
Department of Personnel Management, Recruitment agencies, and other relevant Public or private sector agencies.
5.2 WORK ENVIRONMENT
Duties will be predominantly undertaken in Port Moresby, with opportunities for travel in line with operational requirements.
6. GOVERNANCE FRAMEWORK
Rules/procedures
The Police Act; the Constabulary Standing Orders; the Public Service (Management) Act; the Public Finance (Management) Act; and PNG Government General Orders (2012), Public Service Code of Conduct and Ethics. Labour and Employment Act
Decision
The job holder has no authority to make decisions without consulting the 2IC and the OIC Recruitment.
Recommendations
The job holder is to provide recommendations to the 2IC and OIC Recruitment on all the recruitment and hiring processes.
7. CHALLENGES
• Since this position is involved in sensitive information, it is important to maintain integrity
• Managing stress due to workload
• Regular follow-up with the candidates
8. QUALIFICATIONS, EXPERIENCES AND SKILLS
(a) Qualifications
Diploma in human resources management, public administration and or equivalent.
(b) Knowledge
Must be knowledgeable in the:
• Public Finance (Management) Act
• Police Act
• Public Service (Management) Act
• Public Service General Orders
• Public Service policies, procedures and systems
• PNG Employment Act
• Exposer to PNG Labor Laws and employment regulations
• Code of Ethics and Conduct
• PNG Government’s GEDSI Policy
(c) Skills
• Effective Human Resource administrative and People Management Skills
• Strong decision-making and problem-solving skills
• Fantastic organisational and time management skills
• Highly computer literate with capability in email, MS Office, and related business and communication tools
• Excellent written and Verbal Communication skills
• Ability to accurately follow instructions and engage in multitasking
• Employee data/ record management skills
(d) Work Experience
At least two years’ experience in Human Resource Management, especially in the recruitment and hiring role.
Full Time
hours weekly
English
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