Job Description

Job Title : EDITS OFFICER (Code- 1400)


Experience: - Years

Job Description / Responsibilities:

1. PURPOSE

The Edits Clerk is responsible for assisting in the accurate processing of salaries and allowances for RPNGC personnel. This role ensures timely payment of wages, maintains payroll records, and collaborates with relevant offices to manage payroll-related edits and updates.

2. DIMENSIONS

Financial: Nil 

Staff: Nil 

Others: Nil

3. PRINCIPLE ACCOUNTABILITIES

  • Ensure accurate and timely processing of payroll for all employees.
  • Maintain up-to-date and accurate payroll records.
  • Collaborate with Human Resources offices to manage payroll-related changes
  • Address and resolve payroll discrepancies and inquiries promptly.
  • Ensure compliance with relevant  laws, regulations, and internal policies related to payroll.
  • Ensure compliance with RPNGC salary structures and financial reporting protocols.

4. MAJOR DUTIES

  • Process payroll data, including salaries, allowances, deductions, and other adjustments.
  • Update payroll records to reflect changes in employee status, exemptions, and other relevant information.
  • Prepare and distribute payroll reports, threshold reports, off-line reports as required.
  • Respond to payroll-related inquiries from employees and management.
  • Assist in the preparation of payroll-related documentation for audits and compliance purposes.
  • Maintain accuracy by double-checking payroll calculations and following established data entry procedures.

5. NATURE AND SCOPE

5.1 WORKING RELATIONSHIP

(a) Internal

  • Reports to Team leader Edits
  • Liaise with other payroll officers, and internal finance officers
  • Liaise with other officers within RPNGC when required.

(b) External

  • Department of Personnel Management
  • Department of Finance
  • Department of Treasury
  • Other relevant public and private organization when required.

5.2 WORK ENVIRONMENT

  • The role operates within a Human Resource Management Directorate at the Police Headquarters, utilizing payroll software and systems to process and manage payroll edits information.

6. CONSTRAINTS FRAMEWORK AND BOUNDARIES

This position is guided by the Governments Rules and Procedures in all its activities

6.1 Rules/procedures

  • The Police Act; the Constabulary Standing Orders; the Public Service (Management) Act; the Public Finance (Management) Act; and PNG Government General Orders (2012), Public Service Code of Conduct and Ethics. Labour and Employment Act, Royal PNG Constabulary Corporate Plan and HR Administrative protocols

6.2 Decisions

  • The job holder has no authority to make decisions without consulting the Manager    Personnel and or Team Leader Edits to escalate complex payroll issues to Team leader Edits officer or Manager Personnel for review.

6.3 Recommendations

  • The job holder is to provide recommendations to Team Leader Edits on how to improve to achieve the objectives of payroll section and the Constabulary as whole. And Provide recommendations on payroll system improvements and efficiency strategies.

7. CHALLENGES

  • Ensuring the accuracy and timeliness of payroll processing in a dynamic environment with varying employee statuses and frequent updates.
  • Able to produce multiple payroll reports
  • Meet strict payroll processing deadlines to avoid payment delays.
  • Handle sensitive payroll information with discretion.
  • Ensure accuracy in payroll processing and report preparation.

8. QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Completed Grade 12 with a Diploma in Human Resource Management or Business Administration from a recognized Training Institution. Additional coursework in accounting or payroll administration is an advantage.

(b) Knowledge

  • Basic knowledge of HR functions and operations.
  • Acceptable knowledge of the issues affecting the management of a high-quality Training Institution of an Excellence nature.
  • Excellent knowledge about rules and regulations in the Police Finance Management Act and Regulations, the PNG Constitution.

(c) Skills

  • Strong communication and interpersonal skills.
  • Proficiency in using office software and database management.
  • Ability to handle high-pressure situations and resolve conflicts effectively.
  • Strong attention to detail and record-keeping skills.
  • Ability to work independently and as part of a team.

(d) Work Experience

  •  At least 2-3 years of experience in payroll processing or a similar role.

Educational Qualification:

Job Type:

Full Time

Working Hours:

hours weekly

Language Requirements:

English

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