Job Description

Designation : Office Assistant (Code- DPM 01-5)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY: PERSONNEL MANAGEMENT	SYS. POSN. NO: 1490000005	REF. NO: DPM 01-5
OFFICE: Office of Secretary & Executive Services	DESIGNATION/CLASSIFICATION:  Office Assistant/ Grade 10
DIVISION:	LOCAL DESIGNATION: Office Assistant, Grade 10
BRANCH:	REPORTING TO: SYS.      REF. NO:           POS. NO:        Executive Officer                                       DPM 01-2
SECTION:	LOCATION: CGO -Waigani

 

HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
CS 8-3-28	APPROVED 28/07/09	Reno/Revised JD
CS 8-3-28	APPROVED 24/07/2015	Revised JD
CS 8-3-28	APPROVED 27/08/2015	Revised JD
CS 8-3-28	APPROVED 29/03/2016	Reno, Update JD
Org: 1/2020	APPROVED 01/07/2020	Reno, Update JD
Org: 1/2025	APPROVED 27/03/2025	No Change

2.PURPOSE:

To provide office assistant services to the Office of the Secretary – Department of Personnel Management. 

3.DIMENSIONS

Financial Limit: NIL

Supervision: NIL

Others: NIL

4.PRINCIPLE ACCOUNTABILITIES:

1. To provide delivery of all Mails
2. To ensure cleanliness of Office of Secretary vehicles
3. Provide sufficient supply of Tea and coffee for Secretary’s Office
4. Maintain a filing database and filing system for keeping all files in the Secretary’s Office
5. Sufficient stationary supply of Secretary’s Office
6. To provide driving of the Secretary’s Office
7. Provide water, tea and coffee for the Secretary and visitors in a timely manner and ensure cleanness in the Office and the Secretary’s Conference room.
8. To provide assistance to the two executive assistants where and when necessary
9. To assist in doing binding of submissions from the Secretary’s Office

5.MAJOR DUTIES:

1. All Mails delivered timely
2. Secretary’s Office vehicles cleaned regularly
3. Tea and coffee for Secretary’s Office stocked up
4. Filing database in the Secretary’s Office updated
5. Secretary’s Office stationery supply maintained
6. Driving provided for the Secretary and the Secretary’s Office staff
7. Water, tea and coffee for the Secretary and clients provided and cleanliness of Office is maintained
8. Two executive assistants supported where and when necessary
9. Binding of submissions from the Secretary’s Office completed timely

6.NATURE AND SCOPE:

This is an office administration job and would require the incumbent to be at the office at all time.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K32404.00

Job Location:

Waigani

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