Job Description

Department of Personnel Management

Designation : Manager - BSM (Code- DPM 07-13)

Job Description / Responsibilities:

1. IDENTIFICATION

AGENCY:

PERSONNEL MANAGEMENT

SYS. POSN. NO:

14900000122

REF. NO:

DPM 07-13

OFFICE :

Human Resource Advisory & Compliance Audit

DESIGNATION/CLASSIFICATION:

Manager – BSM, Grade 16

DIVISION:

Management Information Systems & Support

LOCAL DESIGNATION:

Manager – BSM, Grade 16

BRANCH:

Business System Development & Management

REPORTING TO: SYS. POS. NO: REF. NO:

Executive Manager – MIS&S 1490000090 DPM 07-1

SECTION:

Business System Management

LOCATION:

Central Government Office, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

(Agency Reference/File No.)

Structure approved date: 11 February 2019

Revised Duties

ORG. 1/2025

Structure Approved Date:

27th March 2025

Reno, Redes, Revised JD

2. PURPOSE

To make sure all Information and Communication Technology (ICT) Systems, Databases and procedures that were established are operational and beneficial to users of Department’s staff.
To ensure current and future planning, designing and organizing of ICT Services and Systems align to modernize technology trends.
To Manage and provide efficient and reliable ICT Systems and Processors

3. DIMENSIONS

Budget/Financial Commitments: K701,100
Staff: 09 Technical Officer
Other: Member to ICT society

4. PRINCIPLE ACCOUNTABILITIES

The primary responsibility of the DBA manager is to provide guidance and leadership on creating and maintaining organizational data. The DBA manager determines how to most effectively create and structure data storage systems, leveraging their familiarity with one or more database management systems to create and enact a data infrastructure system that’s robust and secure but that still provides necessary personnel with the access they need.
Manage and Coordinate of Database Administration and Systems branch staff
Plan, Manage and Coordinate of ICT Systems process and procedures
Plan and Administer Website, Intranet and Internal/external Database Development and ICT Systems
Provide Advice to Organization management on ICT emerging Technology trends

5. MAJOR DUTIES

Management and Support of ICT Systems process and procedures
Administer and Coordinates roll-out of Systems to user (Website, Intranet and Internal Databases)
Plan, integrate and manage strategic goals for technology innovation consistent with department’s information and communications technology plans and priorities.
Develop and manage internal Databases for the Department
Supervises technical, professional and support staff and arranges for necessary training for this staff;
Develop an online system for whole of government Client Reporting
Develop an online system to provide PE and HR & Payroll Expenditures Reports fortnightly, monthly, Quarterly, Yearly
Conducts performance assessments and resolves grievances and disciplinary matters as appropriate;
Directs, manages, supervises and coordinates the activities of system development and database management staff that perform technical systems analysis, design, development, and maintenance activities in support of business systems.
Manages resources and projects to ensure that the goals and needs of the business are achievable.
Coordinates communication between the development staff and the business analytic or project management staff.
Supervises and performs quality control functions as it relates to development work to ensure that the work product meets and exceeds established business standards and practices
Consults with clients to analyze and understand functions be automated, client needs, objectives, desired features, and input and output requirements.
Analyses and estimates feasibility, cost, time, compatibility with other systems, and computer capabilities.
Develops and maintains plans outlining steps and timetables for developing, testing, and installing applications.
Researches and evaluates software and hardware to assist in programming or to use as program platforms.
Designs and codes screen layouts, graphical user interfaces, printed outputs, and interfaces with other systems.
Creates test transactions and runs tests to find errors and confirm program meets specifications.
Analyses codes to find causes of errors and revises programs.
Consults with client to prototype, refine, test, and debug programs to attain client approval.
Writes and maintains documentation to describe program development, logic, coding, testing, changes, and corrections. Technical assistance by responding to inquiries regarding errors, problems, or questions with program.
Develop, maintain and update an intranet portal for the Department
Develop an ICT Helpdesk system for clients’ matters relating to GoPNG Ascender Pay IHRPS System
Administer and Update DPM Website
Provide graphical design and desktop publishing

6. NATURE AND SCOPE

This is a technical position involves co-ordination, planning, designing of the ICT Systems Development. To lead a technical team to implement ICT Systems and Processors

6.1 WORKING RELATIONSHIP

(a) Internal

Technical advice to Department’s Management on ICT developments

(b) External

Coordinate setup of ICT infrastructure in the National Departments, Provincial Administrations, Hospitals and Provincial Health Authority

6.2 WORK ENVIRONMENT

This is a technical working field/environment where to manage establishment of the ICT developments. It focuses mainly on Systems Development and ensures all ICT Systems are implemented within the organization.

7. CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/procedures

Code of Conduct and Ethics

Public Service General Orders (GO)

Public Service Management Act

ICT Policy (International Standards)

Financial Management Act

Decision

Emerging changes of ICT innovations

Recommendations

To sustain ICT business continuity

8. CHALLENGES

The challenge of the position is to make sure yearly Budget is budgeted for ICT System business continuity and office automation.
Provides effective Project Management and guidance to the Business Systems Development branch and DPM.
Managing effective, accurate and up to date computerize systems with DPM

9. QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

Obtain Diploma/Bachelor’s degree in Information Technology (IT)
Associate degree in Computer Systems Engineering and Information Systems Development
Certification in Cisco CCNA Routing & Switching, CCNP, CCENT, CompTIA, MCS, Linux

(b) Knowledge & Understanding

Wide range of Information and Communications Technology (ICT) Systems and Processors
Five (5) years in SQL (Structured Query Language)
Significant knowledge in SQL Language and use of SQL and SQL Tools
Significant experience in user applications support is highly desired
Relevant experience may be substituted for education
Computer Systems Engineering and Information Systems Development

(c) Skills & Competencies

Administration and technical Communications skills
Data Management and data Security
Problem Solving skills
Communication skills and Team Leadership skills
Project management, Supervisory and mentoring skills
Management of software development team
Translating business information needs to software systems
Supervise software programmers with legacy systems integration and data conversion
Must demonstrate skills in oral and written communication
Skill in building and sustaining team’s cohesiveness, mentoring and coaching subordinates

(d) Work Experience

A minimum of five (5) years of Technical experience in Information Systems Development
Three (3) years in supervision role and leading team technical to implement short/long term project.
Preferably five (5) years in programming systems using 4GL
Responsible for program development and/or implementation for Systems analysis

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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