Job Description

Designation : Manager - HRAS NGI Region (Code- DPM 08-3)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY: PERSONNEL MANAGEMENT	SYS. POSN. NO: 1490000410	REF. NO: DPM 08-3
WING: HRA & COMPLIANCE AUDIT	DESIGNATION/CLASSIFICATION: MANAGER-HRAS NGI REGION                                      Grade 17
DIVISION: NGI & ADMIN	LOCAL DESIGNATION: ASSISTANT SECRETARY 1                                      Grade 17
BRANCH: HRAS	REPORTING TO:                             SYS. POS. NO:             REF. NO: DIRECTOR-NGI                          1490000409                 DPM 08-1
SECTION: NGI	LOCATION: KOKOPO

HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
ORG:1/2025	Refined structure approved: 27th March 2025	Redesignate / Renumber/Revise JD

2.     PURPOSE

• Responsible to the Director, NGI & Administrative Sector in providing appropriate HR Advisory services to whole of government especially the NGI Region in ensuring compliance on approved processes in implementation & facilitation of all OD matters, offline matters, recruitment & selection, staffing & establishment, contract matters, retirement and the relevant payroll requirements.
• This position reports to the Director New Guinea Islands & Administrative Sector

3.     DIMENSIONS

Financial - Nil

Staff supervised – 9

Others - Nil

4.    PRINCIPLE ACCOUNTABILITIES

4.1 Effective management, leadership, control and direction of Branch function, finances and human resources.

4.2 Effective sound and accurate interpretation of the Public Service (Management)
Act 2020, SCMC Act, the Public Service General Orders (2012). Public Finance (Management) Act, PHA Act, District development Authority Act, Public Service Code of Business Service & Conduct.

4.3 Effective provision of appropriate advice, direction, coordination and implementation of human resource developed policies related to organization design, staffing & establishment and manpower coordination, recruitment & selection, normal attrition and other entitlements and contract administration principles and practices consistent with set legislations and standards.

4.4 Effective provision of recommendations on cost-effective measure and human resource management requirements.

4.5 Effective execution of delegated tasks to staff.

5.     MAJOR DUTIES

5.1 Provide oversight over the branch activities, staff and resources.

5.2 Plan and implement quarterly and monthly work programs, projects and activities in line with the Divisional Office’s MAP.

5.3 Provide oversight on the compliance requirements for all OD matters, Staffing & Establishment, Recruitment & Selection, Offline Pays and Contract Requirements for the NGI Region and advise the Secretary and the Department through the Director responsible of the outcomes and recommendations.

5.4 Interpret and provide advice (verbal/written) on the Public Service (Management)
Act 2020, SCMC Act, the Public Service General Orders (2012) pertaining to OD, Retirement &     retrenchment, contracts, Recruitment selection, structure loads and new hire request to clients.

5.5 Ensure investigations and audits on client issues are properly assessed and scrutinized.

5.6 Provide appropriate technical advice in selection hearings for recruitment and appointment of      public servants, contract review hearings and disciplinary committee hearings

5.7 Ensure there is effective management and checks on the quality and compliance for new hires, structure loads, offline pays and other payroll transactions

5.8 Develop client service standards and ensure client service help desk information is constantly updated and maintained.

5.9 Prepare and submit budget in a timely manner.

5.10 Attend meetings on behalf of the Executive Manager and provide documented outcomes of the   meeting,

5.11 Coach and mentor branch staff to build capacity and instill good conducive working environments.

5.12 Ensure appropriate HR advice on employee relation and other related issues are communicated to the whole of government on a timely manner.

5.13 Conduct six monthly performance appraisals on Branch staff.

5.14 Participate in other cross functional activities within the division as and when required.

5.15 Provide progressive fortnightly activity report on all assigned activities for the branch.

6.     NATURE AND SCOPE

The job focuses on provision of comprehensive advisory services as well as compliance checks undertaken on organizational design & development, recruitment & selection, New Hires, redundancies and retrenchment ensuring compliance with the Public Service (Management) Act 2020, SCMC Act, Public Finance Management Act, District Development Authority Act, PHA Act and the Public Service General Orders (2012), before agency requests are facilitated and implemented.

The scope of the job is limited to Provincial Administrations, Public Hospitals and PHAs in the NGI Region.

6.1   WORKING RELATIONSHIPS

(a) Internal

• This position is one of two positions that report directly to the Director, NGI & Admin Sector.

• The incumbent liaises closely with the other Manager of the Regional Office, other relevant DPM divisions (Legal & Investigations, Industrial & Employment Conditions, MIS&S).

(b) External

• The incumbent liaises and consults with counterparts from Provincial Administrations, PHAs and Public Hospitals in the Region.
• Liaises with HRD Managers, Region Agency Heads or their delegates.

6.2 WORK ENVIRONMENT

• The position is administrative and is located in Kokopo however, when required, official visits back to Waigani to undertake clientele services is inevitable.

7.     CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/procedures – Job operates within the precincts of the Public Service (Management) Act 2020, Public Service General Order, Code of Conduct and Business Ethics, Public Finance (Management) Act, DPM Circular Instructions. Constraints will be due to amendments to policies and legislations and restrictions imposed through government circulars and instructions like redrafting of human resource management policies, practices and procedures.

Decision- Effective and appropriate advice on the implementation processes relating to delegated powers from the Secretary under Section 23 of the Public Service (Management) Act and allocation of work assignments to subordinate officers.

Recommendations - Facilitate effective approval process on HR submissions by the Region Agencies.

8.     CHALLENGES

Key challenges for the job include:  effective implementation of the Branch Annual Work Plan, record management, timely, effective and efficient execution and completion of all functions of client service branch and resource constraints.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

• Master’s Degree in relevant professional/technical & 8 years’ experience at executive management level

(b) Knowledge:  Must have excellent knowledge of the following:-

• Public Service (Management) Act 2020, General Orders, Business Processes & MOAs
• Public Finance (Management) Act
• Public Service Policies, Procedures, Practices and Systems
• Non-Citizens Employment Act & Non-Citizens Terms & Conditions of Employment
• Organic Law on Provincial and Local Level Government
• Contract Employment policies (Public Employment Act)
• Industrial Laws, Awards
• SCMC Act
• District Development Authority Act, PHA Act
• Labour Law and Immigration Policies

(c) Skills - Ability to demonstrate the following skills at a high level:-

• Good Leadership and supervisory skills
• Program Budgeting, Project planning & Management
• Written and Oral (presentation) communications
• Interpretation and research
• Public Relations & Inter-personal
• Investigation, negotiation, numerical
• Analytical/ critical thinking
• Computer (Microsoft Word, Excel spreadsheet)

(d) Experience

• 8 years’ experience at Executive Management level

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K64362.00

Job Location:

Waigani

Apply