Job Description

Department of Personnel Management

Designation : Executive Manager - Planning, Monitoring, Evaluation & Reporting (Code- DPM 13-1)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

DEPARTMENT OF PERSONNEL MANAGEMENT

SYS. POSN. NO:

 

REF. NO:

DPM 13-1

OFFICE :

Corporate Planning, Monitoring & Review

DESIGNATION/CLASSIFICATION: 

Executive Manager- Corporate Planning, Monitoring & Review

DIVISION:

Corporate Planning, Monitoring Evaluation & Reporting

LOCAL DESIGNATION:

Executive Manager Corporate Planning, Monitoring & Review

BRANCH:

 

REPORTING TO:                               SYS. POS. NO:             REF. NO:

Secretary DPM                    

DPM 01-1

SECTION:

 

LOCATION:

WAIGANI

 

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG:1/2025

 

27/03/2025

Create

2.    PURPOSE

To oversee and ensure alignment of the Department Corporate Plan and Management Action Plans are aligned to the Strategic Plans including the medium term development plans, vision 2025, PS(M) Act and PSFM. To ensure the development, monitoring and review of Department Corporate Plan, Management Action Plans and the Annual Management Report as required under Section 32, Division 3 of Public Services (Management) Act 2014.

3.    DIMENSIONS

In this position, you will report directly to the Secretary, Department of Personnel Management

4.     PRINCIPLE ACCOUNTABILITIES

The position is responsible to ensure transparency and accountability through effective reporting and monitoring. The development, review of the Corporate Plan and monitor implementation through the provision of reports quarterly and annually using the Corporate Report Card.  The mandated accountability is the provision of Annual Management Report at the end of first quarter.  It is expected to provide an effective Planning System.

5.     MAJOR DUTIES

  • Development, implementation of Department Corporate Plan and Management Action Plan.
  • Ensuring development and implementation of tracking and analyzing performance of the department through data analysis for fair and sound informed decision-making at executive level
  • Develop and implement the review of the Department Planning System.
  • Develop and implement monitoring and evaluation of the performance of DPM through a reliable performance system
  • Provide timely compilation of Annual Management Report.
  • Identifying and mitigate risk affecting performance of the department through a performance monitoring system

6.     NATURE AND SCOPE

It is a senior management level position who reports directly to the Secretary. DPM.  The person is responsible to provide senior leadership and expertise in planning, monitoring and reporting. Must work closely with Deputy Secretary HRC&CA, Policy Reforms and Executive Resourcing & Services and DPM Executive Managers to ensure divisional plans align to the department and national strategic plans for sound informed decision-making

 

6.1   WORKING RELATIONSHIP

(a) Internal

  • Provide insights and recommendations to Deputy Secretaries, (Human Resource Compliance & Corporate Affairs (HR C&CA), Policy & Reforms and Executive Resourcing & Services), DPM Executive Managers and Managers for corporate planning and performance issues.
  • Consult with Office of Secretary for Executive Management Team (EMT) matters
  • Consult with Manager Financial Management for budgetary requirements.

(b) External

  • Liaise with other agencies on Planning and Monitoring

6.2 WORK ENVIRONMENT

The position is administrative in nature in that it manages corporate management’s mandatory requirements, objectives and strategies.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Business Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Public Finance (Management) Act
  • Public Service Policies, Procedures and Systems
  • Employment Act
  • Human Resource Practices & Procedures
  • Organic Law on Provincial & Local Level Govt.

Decision-making ability
  • Finance
  • Staff well-being
  • Divisio

Recommendations:
  • Provide/Recommendations to Executive Management.

Expected Behaviors
  • Transparency
  • Foster Ethical Leadership

8.    CHALLENGES

The task is immense and requires total commitment and dedication.  The incumbent must be willing to work under pressure to consolidate work-plan; set performance standards and measure performance provide reports on achievements in a timely manner.  

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Masters Degree in Business Management, Public Administration and Social Science or any other related discipline.

(b) Knowledge

  • Must possess a high level of understanding of the following:
  • Public Service Management (Act) 2014
  • Public Service General Order
  • Organic Law on Provincial and Local Level Government
  • Public Finance Management Act and their Application
  • Employment Act

(c) Skills

Ability to demonstrate the following skills at a proficient level:-

  • Good written and oral communications
  • Presentation
  • Analytical
  • Research
  • Competent user of computer applications
  • Management and Leadership
  • Project Management
  • Interpersonal and Public Relations
  • Negotiation

(d) Work Experience

  • One must at least have a minimum of five (5) years in experience in planning both within Private and Public Sectors.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K73138.00

Job Location:

Waigani

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