Job Description

Department of Personnel Management

Designation : Clerk/Driver (Code- DPM 12-19)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:  Department of Personnel Management

SYS. POSN. NO:   149000238

REF. NO:  DPM 12-19

 

OFFICE : Human Resource Compliance and Corporate Affairs  

DESIGNATION/CLASSIFICATION: 

Clerk/ Driver/ Grade 8

DIVISION:

Finance & Administation

LOCAL DESIGNATION:

Clerk/Driver

BRANCH:

Administration Services

REPORTING TO:       SYS. POS. NO:           REF. NO:

Transport Officer     1490000230            DPM 12-12

SECTION:

Not Applicable

LOCATION:

Central Government Building, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/2000

23/05/2000

Created

ORG: 1/2003

26/11/2003

Abolish/Create

ORG: 1/2007

11/09/2007

Created

ORG: 1/2009

28/07/2009

Reno/Redes/Revise JD

ORG: 1/2014

17/03/2014

Revised/Redes

ORG: 1/2016

29 March 2016

Reno

ORG:1/2019

29 July 2019

Reno

ORG:1/2025

27 March 2025

Reno, Reclass, Revised JD

2.   PURPOSE

  • To provide effective administrative support services.

3.   DIMENSIONS

Financial:         Nil

Staff:                Reports to the Transport Officer, Fleet Management Officer and to the Senior Administration Officer in the absence of his/her superiors.

Others:            Nil.     

4.    PRINCIPLE ACCOUNTABILITIES

  • Provision of reliable and safe driving services to the departmental staff and other senior executives
  • Maintenance of daily departmental vehicle fleet
  • Management of Log Books and other associated records
  • Perform and assist in other administrative duties as and when required.

5.    MAJOR DUTIES

  • Provide safe, sound and effective driving duties to departmental staff;
  • Provide a report on the condition of the departmental fleet;
  • Ensure that departmental fleet is maintained, neat & tidy and is fully operational on daily basis;
  • Administer the vehicle log book and mileage usage records effectively;
  • Assist in collecting, delivering and sorting out departmental mailing system with respect to incoming and outgoing correspondences with the department and other externalagencies;
  • Enforce coordination and usage of departmental fleet;
  • Assist in photocopying, filing documents and answering telephone calls; and
  • Assist and perform other administrative duties as and when required. 

6.    NATURE AND SCOPE

This position requires an incumbent with Grade Ten but Grade Twelve is preferred and a relevant tertiary qualification as he/she will provide competent and reliable administrative support reports to the Administration Officer (Transport), Senior Administration Officer through his/her immediate supervisors.

6.1     WORKING RELATIONSHIP

(a) Internal

  • Reports to Transport Officer on daily departmental fleet activities
  • Liaise and consult with departmental staff regarding fleet associated duties.

(b) External

  • Assist and maintain good relationship with colleagues from Works and Supply and other agencies. 

6.2              WORKING ENVIRONMENT

The position is located in Department of Personnel Management at Waigani, NCD and provides 

 effective and reliable administrative driving support services to the departmental staff.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Employment Act
  • Vehicle User Policy Guideline

Behaviors/ Values
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by Administration Manager.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager (CA&R) based on recommendations.

8.   CHALLENGES

The position requires an incumbent who is committed and reliable. The job holder is required to ensure effective, reliable and safe day-to-day administrative driving support services to the departmental staff with a view of assuring security and safety at all times.

9.    QUALIFICATIONS, EXPERIENCES AND SKILLS

The ideal candidate must possess the following personal attributes particularly:-

(a) Qualifications

  • Minimum of Grade Ten (10) but Grade Twelve (12) qualification is preferred.(

(b) Knowledge

  • Excellent understanding of Road Transport Safety Rules and Regulations;
  • Security & Safety Intelligence;
  • Good office procedures and protocols;
  • Good understanding of PTB processes and procedures;
  • Vehicle maintenance;
  • Radio Communication; and
  • Internal Administrative procedures and procedures.  

(c) Skills

  • Excellent Defensive Driving Skills
  • Good Communication Skills (Oral & Written)
  • Outstanding Customer Service
  • Interpersonal
  • Two (2) Way Radio Communication Skills.

(d) Work Experience

  • At least five (5) years work experience as a Driver is desirable;
  • Clean Police Record;
  • Medically fit; and
  • Must be honest, reliable and of good character.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K26081.00

Job Location:

Waigani

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