Job Description

Department of Personnel Management

Designation : Learning & Development Officer (Code- DPM 11-19)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

SYS. POSN. NO:

1490000212

REF. NO:

DPM 11-19

OFFICE:

 Strategic Human Resource Management (SHRM)

DESIGNATION/CLASSIFICATION: 

Learning & Development Officer, Grade 12

DIVISION:

Strategic Human Resource Management (SHRM)

LOCAL DESIGNATION:

Learning & Development Officer

BRANCH:

Learning & Development

REPORTING TO:  Snr Learning & Development Officer           

SYS. POS. NO:        1490000210

REF. NO:                 DPM 11-18

 

SECTION:

Learning & Development

LOCATION:

Central  Government Office, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

DPM FILE NO.

DATE OF VARIATION

DETAILS

Org:1/00

30 June 2000

Created

Org: 2/00

29 September 2000

Reno

Org: 1/07

18 September 2007

Ren/Reviewed

Org: 1/09

28 July 2009

Reno/Redes/Revised

Org: 1/14

17 March 2014

Reviewed/Redes/Revised

Org: 1/16

29 March 2016

Reno

Org: 1/19

02 July 2019

Reno, Revise JD

Org: 1/2025

Structure Approved Date:27th March 2025

No change

2.    PURPOSE

To assist the Senior L&D Officer – in the development/ implementation of the Departmental Five (5) year Training Plan (L + D Plan) and all training matters of DPM

3.    DIMENSIONS

Financial:         Nil 

Staff:                Reports to the Senior L&D Officer or to Manager HR Administration (HRA) in the absence of the immediate supervisor.

Others  :          

4.     PRINCIPLE ACCOUNTABILITIES

  •  Ensure effective development and maintenance of five years L&D agenda and the Departmental Annual L&D Plan
  •  Timely or Periodical Staff Performance Appraisals and effective utilizations of appraisal for Training, selection, remuneration and discipline purposes  
  •  Effective training need analysis
  •  Proper Development/ Design/ Co-ordination of training program

5.     MAJOR DUTIES

  •  Assist in the development & implementation of five years learning & development agenda and the annual L&D plan
  •  Assist/ coordinate biennial staff performance appraisals and evaluate/ analyze data for purpose of training & development, remuneration & or discipline purpose
  •  Carry out training need analysis in consultation with Senior L&D Officer to support the development of DPM Training Plans
  •  Assist in the designing, developing, conducting and coordinating in-house training with resources within or outside the Department
  • Liaise, develop and facilitate in-house training session within HRM and other branches for skills and knowledge transfer
  •  Assist in conducting induction programs for all new employees and exit programs for outgoing employees and review and develop all materials and procedures for orientation programs
  • Compile training reports according to the respective trainings undertaken and organize soft copy of ease of accessibility
  • Develop and implement an exit plan in consultation with the Policy Division
  •  Liaise with donor agencies and training institutions on funding and training courses
  •  Coordinate all external training nomination including overseas training with the departmental training plan
  • Facilitate official travel documents which includes passports and visa in consultation with Foreign Affairs, and Australian High Commission
  •  Evaluate the effectiveness and usefulness of the training undertaken/ monitor the performance of staff or trainee in consultation with Divisional heads to determine if the skills acquired during training is applied
  •  Update the skills matrix regularly and report on skills gap analysis
  •  Assist in calculations and make sure payments for training programs both local and overseas are made on time
  • Develop guidelines for common HR practices
  • Assist Senior L&D officer to produce quarterly training newsletter

6.     NATURE AND SCOPE

This position requires an incumbent with relevant tertiary qualifications as he/she will provide competent reports to the HR Manager. This position is responsible to assist the Senior L&D Officer in carrying out all DPM Training activates for the Department

6.1     WORKING RELATIONSHIP

(a) Internal:

  • Reports to the Senior L&D Officer
  • Liaise and consult with all Divisional Branch Heads and HRM staff.

(b) External:

  • Liaise and consult with
    • Counterpart officers in both National and Provincial Administration.
    • Educational / Training Institutions and Donor Agencies within PNG and abroad
    • National Training Council and Banks

6.2      WORK ENVIRONMENT

The position is located in Department of Personnel Management, Waigani and provides support to DPM Staff in terms of Learning and Development to the whole of the Department  

7.    CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Public Finance (Management) Act
  • Public Service Policies, Procedures and Systems
  • Employment Act
  • National Training Policy
  • Human Resource Practices & Procedures
  • Organic Law on Provincial & Local Level Govt.

Expected Behaviors
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by Manager-HR Administration.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager (SHRM) based on recommendations.

8.    CHALLENGES

The task is immense and requires full time dedication and commitment from the incumbent. The officer is required to be part of a team that will ensure timeliness, accuracy and relevancy in the implementing of tasks.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

Must poses a Diploma/ Degree in Human Resources Management / Business Management/ or any other social Science Course related to HRM

(b) Knowledge

The job holder must be knowledgeable in the relevant Public Service Acts, Policies & Procedures and Systems. He/she must also be conversant with Training policies as well as have knowledge of Human Resource Functions.

(C) Skills

  • Competent user of computer applications
  • Public Relations and Interpersonal skills
  • Good written and Oral Communication
  • Management skills including self-management, time management and organizational skills.
  • Ability to manage change
  • Ability to manage information and knowledge
  • Ability to manage activities and resources
  • Ability to conduct and evaluate training
  • Managing self

(d) Work Experience

  • At least three (3) to five (5) years’ experience in areas of Human Resource Management within Public or Private Sector

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K40324.00

Job Location:

Waigani

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