Job Description

Department of Personnel Management

Designation : Manager - Learning & Development (L&D) (Code- DPM 11-17)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

SYS. POSN. NO:

1490000033

REF. NO:

DPM 11-17

OFFICE:

 

DESIGNATION/CLASSIFICATION: 

Manager Learning &Development, Grade 16

DIVISION:

Strategic Human Resource Management (SHRM)

LOCAL DESIGNATION:

Manager Learning &Development

BRANCH:

Learning &Development

REPORTING TO:           SYS. POS. NO             REF. NO:

Executive Manager - Strategic HRM:             DPM 11-1                                                  

SECTION:

Learning &Development

LOCATION:

Central Government Office, Waigani

 

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

Org: 1/19

02 July 2019

Created

Org:1/2020

01 July, 2020

Reno, Redes, Revise JD

Org:1/2025

27 March 2025

No change

2.  PURPOSE

Ensure effective management and coordination of the development and implementation of the Department’s Five (5) year Training Plan (Learning & Development Plan) and all training matters of the department.

3.  DIMENSIONS

Financial:  K0.00      

Staff: 3

Supervision: 2 staff

Others: NIL

4.  PRINCIPLE ACCOUNTABILITIES

  • Ensure all L & D activity report(s), and Annual Training plans are submitted to the Executive Manager, SHRM in a timely manner
  • Coordinate capacity needs analysis (C.N.A) and skill upgrading of staff within the department with respect to individual’s capacity need analysis based on the biannual performance appraisals assessments
  • Develop Career Plan for DPM in alignment to L&D Plan
  • Develop L&D Policy to compliment L&D Plans and PS GO
  • Develop Manpower Plans for the Staff of the Department
  • Facilitate in house training programs for DPM staff to improve performance
  • Assess and evaluate training programs facilitated.
  • Oversees the Training Database to ensure it is updated monthly and reports provided quarterly to Management 
  • Coordinate donor funded programs for the department.
  • Coordinate PS Induction for probationary officer(s)
  • Coordinate on-the-job-training requests

5.  MAJOR DUTIES

  • Effective management of department’s annual L&D and Training Plans
  • Effective and efficient facilitation of trainings both in-country and overseas
  • Timely payments of school fees and allowances for the officers both in-county and overseas
  • Assess and evaluate outcomes of the programs attended by officers for return on investment (ROI)
  • Establishment of training activity data base to capture all trainings undertaken by staff
  • Liaise with all stakeholders and training partners both public and private sector(s)
  • Liaise and establish constant and effective communication linkage with training partners/stakeholders both public and private sector(s)
  • PS Induction is timely organized with SILAG for new probationary officers
  • Effective coordination of on-the-job-training for student trainees
  • Effective management of training files for staff
  • Capacity needs analysis is conducted on a timely manner for the department.

6.   NATURE AND SCOPE

This position is reporting directly to Executive Manager Strategic HRM and work along with Branch Managers especially HR Administration and Payroll Branch.

6.1     WORKING RELATIONSHIP

(a) Internal

  • Reporting to the Executive Manager Strategic HRM and work along closely with the Branch Manager HR Administration
  • Liaise closely with all other Divisional Heads on the implementation of training/skill upgrading requirements of individual staff concerned

(b) External

     Liaise and consult with

    1. Counterpart officers in both National and Provincial Administration.
    2. Educational / Training Institutions in the country as well as Donor Agencies
    3. National Training Council

6.2              WORK ENVIRONMENT

(This explains the background of the position whether it is statutory, specialist, technical or administrative- which sets the scene). 

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Public Finance (Management) Act
  • Public Service Policies, Procedures and Systems
  • Employment Act
  • National Training Policy
  • Public Sector Training Policy
  • Human Resource Practices & Procedures
  • Organic Law on Provincial & Local Level Govt.

Expected Behaviors
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by Manager-HR Administration.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager (SHRM) based on recommendations.

8.  CHALLENGES

The task is immense and requires full time dedication and commitment from the incumbent. The job holder is required to lead as well as be part of a team that will ensure timeliness, accuracy and relevancy in the implementing of tasks in accordance with strategic objectives of the Department.

9.  QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Essential:  Degree in HRM, Business, Public Administration or equivalent Certificate IV in Training & Assessment Membership with PNG Human Resource Institute (PNGHRI)
  •        Desirable:  Postgraduate Diploma in HRM

(b) Knowledge

  • HRM Practices and Processes
  • Public Service Management Acts, General Orders and other relevant legislations
  • GESI (Gender, Equity & Social Inclusion) Principles
  • Understanding of corporate priorities and business context of the Department.
  • Navigation of Alesco Payroll System

(c) Skills

  • Competent user of computer applications
  • Public Relations and Interpersonal skills
  • Good written and Oral Communication
  • Can employ a range of communication strategies to meet the needs of a diverse workforce and client base
  • Can identify Key Performance Indicators to measure own performance as well as that of the HRM team.
  • Management skills including self-management, time management and organizational skills.
  • Ability to manage change
  • Ability to manage information and knowledge
  • Ability to manage activities and resources
  • Ability to evaluate competing priorities and plan ahead.
  • Capacity to coach and mentor colleague and team members to support the introduction of change.
  • Leadership/ supervisory skills

(d) Work Experience

  • A minimum of five – seven years’ work experience in personnel and human resource functions with Three (years) at managerial/ supervisory level.
  • Experience in either the public or private sector is essential

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani