Job Description

Department of Personnel Management

Designation : Assistant Salaries and Edits Officer (Code- DPM 11-14)

Job Description / Responsibilities:

1. IDENTIFICATION

AGENCY:

Department of Personnel  Management

SYS. POSN. NO:

1490000218

REF. NO:

DPM 11-14

OFFICE:

Corporate Affairs & Capability Building

DESIGNATION/CLASSIFICATION: 

Assistant Salaries and Edits Officer, Grade 10

DIVISION:

Strategic Human Resource Management (SHRM)

 

LOCAL DESIGNATION:

Assistant Salaries and Edits Officer

BRANCH:

Payroll Management

REPORTING TO         Payroll Functional Unit Heads                                                                    

SYS. POS. NO:            

REF. NO:                      DPM 11-12

 

SECTION:

Payroll Management

LOCATION:

Central Government Office, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

(Agency Reference/File No.)

Structure approved date: 27 March 2025

(Record of how position has changed) No Change

Org: 1/19

02 July 2019

Reno,  Revise JD

Org:1/2025

Structure Approved Date:27th March 2025

No change

2.         PURPOSE

To assist Salary & Edit Officer to process Salaries & Allowances and to ensure that DPM Staff receive their wages & salaries/cheques on time.

3.         DIMENSIONS

Financial:        

Staff:                Reports to the Senior Salary and Edit Officers or to the Manager in absence of                     his/her superior.

Others:             The position includes budgetary responsibilities.

4.         PRINCIPLE ACCOUNTABILITIES

  • Responsible and accountable to the Senior Salary Officer for the accurate calculation of salaries & allowances, sanctioning payments of salaries, allowances and deductions and finally, the proper custody and timely payment of wages & salaries/cheques.
  • Between Divisions, responsible for assisting the Edits Officer in submission of edits to HRMIS Payroll Management on time to facilitate scheduled Edits runs.

5.         MAJOR DUTIES

  • Assist in processing and calculations of entitlements relating to all types of leave, salaries & allowances, new commencements, promotions, transfers and separations (retrenchment, termination) including other deductions.
  • Assist in the maintenance of Personnel Records.
  • Process and check all variations related to wages & overtime claims and ensure that all claims are verified for payment.
  • Ensure that all salaries & wages are paid and personnel records are updated.
  • Ensure that Departmental Annual Leave Roster and Leave Fare Schedule are compiled and consistent with the budget.
  • Monitor Expenditure on leave fares and provide reports on a quarterly basis.

6.         NATURE AND SCOPE

This position requires an incumbent with a diploma or certificate as he/she will provide competent reports to the Senior Salary Officers and Management as part of their budgetary responsibilities.

6.1                   Working Relationships

(a) Internal:

  • Reports to the Senior Salary Officer
  • Liaise and consult with other HR Officers and Departmental officers on matters regarding salary and wage administration.
  • Liaise and consult with Payroll Officers and Finance Officers in the MIS Division.

(b) External:

Consults with Officers in Treasury and Planning Departments

6.2            WORK ENVIRONMENT

This is Assistant Salary & Edit Officer Position which in Payroll Management Branch in DPM, Waigani, Port Moresby

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

The position works within stick guidelines and policies

Rules and Procedures
  • Public Service Management Act
  • General Orders
  • Public Service Code of Conduct
  • Finance Management Act

Expected Behaviors
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day
  • Accuracy – precise calculations of wages, salaries, allowances etc. with minimal error.

Recommendations:
  •  Nil.

Decision-making ability
  • Nil

 

8.         CHALLENGES

The position requires an incumbent who is thorough and pays attention to detail particularly regarding accurate calculations on wages, allowances, and salaries etc. He/ she is required to ensure that the Department’s staff are receiving the right entitlements as required.

9.         QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Essential: Diploma in Business Management majoring in Human Resources or Accounting 
  • Desirable: Certificate in Accounting or Human Resources

(b) Knowledge

Must possess a proficient level of knowledge in the following:

  • Government Payroll and HR Systems (Alesco Systems)
  • Public Service General Orders
  • Public Service Management Act
  • Organic Law on Provincial and LLG
  • Public Finance (Management) Act
  • PNG Employment Laws and Practices
  • Conversant with Human Resource functions

(c)Skills and Competencies

  1. Proficient user of latest computer applications – particularly spreadsheet and database
  2. Public Relations and Interpersonal skills
  3. Customer service skills
  4. Analytical and Negotiating skills
  5. Good written and Oral Communication
  6. Payroll Access and Navigation

(d) Experience

  1. A minimum of Three (3) years’ work experience in a salary processing function.
  2. Experience in either the public or private sector is favored.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K32404.00

Job Location:

Waigani

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