Job Description

Department of Personnel Management

Designation : Manager Payroll (Code- DPM 11-10)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel  Management

SYS. POSN. NO:

1490000215

REF. NO:

DPM 11-10

OFFICE:

Corporate Affairs & Capability Building

DESIGNATION/CLASSIFICATION: 

Manager Payroll, Grade 16

DIVISION:

Strategic Human Resource Management (SHRM)

LOCAL DESIGNATION:

Manager Payroll

BRANCH:

Payroll Management

REPORTING TO: Executive Manager - Strategic HRM

SYS. POS. NO:       DPM 11-1

REF. NO:                1490000033

                                             

SECTION:

Payroll Management

LOCATION:

Central Government Office, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/2000

23/05/2000

Created

ORG: 1/2003

26/11/2003

Abolish/Create

ORG: 1/2007

11/09/2007

Created

ORG: 1/2009

28/07/2009

Reno/Redes/Revise JD

ORG: 1/2014

17/03/2014

Revised/Redes

ORG: 1/2016

29/03/ 2016

Reno

Org: 1/19

02 July 2019

Reclass, Reno,  Revise JD

Org:1/2025

27th March 2025

No change

2.    PURPOSE

  • Perform professional human resources work in the areas of employee terms and conditions of employment and oversee the administration of Personnel & Salaries section.

3.    DIMENSIONS

Financial:         Nil

Staff:                3X

Others:            Nil.

4.     PRINCIPLE ACCOUNTABILITIES

  • Effective and efficient internal employees and industrial relations matters.
  • Sound advice on terms and conditions of employment
  • Proper administration of Personnel & Salaries Section.
  • Effective implementation of the Policies relating to retrenchment Industrial Relations and other personnel management areas.
  • Proper calculation of salaries & allowances,
  • Proper grievance counseling and employee assistance.
  • Assist in Budgeting for PE for DPM and other Items for HRM 

5.     MAJOR DUTIES

  • Manage and control the operations of the Personnel & Salaries Section.
  • Provide advice on salaries, allowances, discipline and contracts matters.
  • Assist in the planning and provisions of staff services such as housing, recreational, bereavement, childcare, financial institutions etc.
  • Assist in counseling of staff with grievances, problems or difficulties.
  • Assist the SSD&TO in the coordination of Staff Performance Appraisal and Organization Design.
  • Provide assistance to the SSD&TO in orientation programmes for new employees.
  • Maintain up to date and reliable Personnel records for individual staff.
  • Prepare and check on staff disciplinary actions.
  • Maintenance and compliance of General Order provisions by the Department.
  • Maintain a daily working relationship with Divisional Heads on human resource matters including recruitment concerns, retention or release of probationary employees, and discipline or discharge of permanent officers.
  • Provide support to the Planning and Information officer in the distribution of new or revised human resource policies and procedures to all staff and managers
  • Assist in the organization of safety programmes and procedures.

6.     NATURE AND SCOPE

6.1       WORKING RELATIONSHIP

(a)        INTERNAL
  • Reports to the Manager – Human Resources Administration
  • Supervises two (2) Senior Officers, one (1) Senior Salaries Officer and one (1) Senior Edits Clerk Officer
  • Liaises with Divisional and Branch Heads on industrial issues/concerns affecting their staff.
  • Constant liaison with Industrial & Employee Relations and Operations & Advisory Services Divisions on Remuneration & Industrial matters.
  • Consults with other HRM Officers on human resource management matters.

(b)       EXTERNAL

  • Public Sector Unions
  • Department of Industrial Relation
  • Service Organizations

6.2   WORK ENVIRONMENT

It’s a HR Position within DPM in Waigani and it works closely with all Management and Staff of DP

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Employment Act

Behaviors/ Values
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by HR Manager.

Decision-making ability
  • Nil

Formal approval to be given by Manager- HRM or the Executive Manager (SHRM) based on recommendations.

8.    CHALLENGES

The position requires and incumbent who is committed and reliable. The job holder is required to ensure effective day-to-day implementation of tasks as well as coordination of all Salary related issues and activities as they arise but not limited to other tasks within HRM Branch.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

Diploma in Human Resource Management, Business/Public Administration or any other qualification acceptable to Department of Personnel Management

(b) Knowledge

 Must possess a high level of: -

  • Public Service (Management) Act
  • Public Service General Orders
  • Organic Law on Provincial and Local Level Government
  • Public Finance (Management) Act
  • Public Service policies, procedures and systems,
  • Employment Act
  • Industrials Act, Industrial Relations Organizations Act SCMC Act

(c) Skills

Ability to demonstrate the following skills at a proficient level: -

  • Communication (Written and oral),
  • Management and Leadership qualities,
  • Planning & development of project
  • Research and analytical,
  • Negotiation skills.
  • Investigation skills
  • Computing skills in Windows 95
  • Counseling
  • Inter – personal and Public Relations
  • Numerical

(d0 Work Experience

(a) A minimum of seven (7) years work experience in personnel management/HRM functions within the Public/Private Sector.

(b) At least five (5) years of experience in Industrial Relations.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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