Job Description

Department of Personnel Management

Designation : Senior Budget Officer (Code- DPM 12-4)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

DEPARTMENT OF PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000221

 

REF. NO:

DPM 12-4

OFFICE:

 

DESIGNATION/CLASSIFICATION: 

SENIOR BUDGET OFFICER, GRADE 14

DIVISION:

FINANCE & ADMINISTRATION

LOCAL DESIGNATION:

SENIOR BUDGET OFFICER

BRANCH:

FINANCIAL MANAGEMENT

REPORTING TO:              SYS. POS. NO:   REF. NO:

MANAGER – FINANCE   1490000219    DPM 12-2                               

SECTION:

 

LOCATION:

CGO, WAIGANI

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/99

04/01/99

RENO/RECLASS/REVISE JD

ORG: 1/00

23/05/00

29/09/00

RENO/REVISE JD

RENO/RECLASS

 

26/11/03

ABOLISH/CREATE

 

18/09/07

RENO/REDES

 

29/03/2016

RENO

 

02/07/2019

RENO/REVISE JD

ORG:1/2025

Structure Approved Date:27th March 2025

No change

2.   PURPOSE

  • Proper appropriations are maintained in accordance with the Department’s plans and activities.
  • To coordinate the preparation of Department’s annual budget estimates.
  • Input authorized data (Appropriation), Warrant of Authority, Cash Fund Certificates, Journals) and all certified claims for payment  

3.   DIMENSIONS

4.    PRINCIPLE ACCOUNTABILITIES

  • Maintenance of periodical cash flow projections and monthly acquisition of warrants/CFC’s.
  • Proper preparation of department’s annual budgets.
  • Ensure sufficient funds are maintained in expenditure vote, as authorised by management.
  • Maintain proper Budget records on appropriation of department’s annual budget.
  • Proper use of Budget allocation in line with department’s Corporate and Management Plans.

5.    MAJOR DUTIES

  • Prepare and co-ordinate the Department’s annual budget estimates to Department of Treasury and Planning.
  • Prepare quarterly budget reviews and other financial reports to Department of Treasury and Planning.
  • Advise on fund availability.
  • Prepare Secretary’s Advances for transfer of funds between votes, warrant authorities, cash fund certificates and other related financial advice
  • Assist in preparation of responses to Audit queries from the Auditor General’s Office and the Public Accounts Committee.
  • Maintain all budget related records.
  • Maintain constant review and a detailed record of Departmental budgetary allocations to ensure that funds are being expended in line with budgetary request and in appropriate manner.

6.    NATURE AND SCOPE

 

6.1  WORKING RELATIONSHIP

(a)Internal

  • Report to Manager – Finance
  • Liaise with the Department’s divisional heads and Branch heads in budget preparation.

(b)External

  • Liaise with Budget Officers of the Department of Treasury and Planning.

6.2  WORK ENVIRONMENT

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

(Principle strategies, policies, precedents, rules, instructions within which the job operates. Authority the job holder has to make/take decisions)

  • Rules/procedures
  • Decision
  • Recommendations

8.   CHALLENGES

(That part of the job which, in the job holder’s view, presents the greatest challenge to a fully competent job holder.  This statement should also indicate why it is a challenge)

 

9.    QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • First degree in Accounting/Commerce or an appropriate discipline majors in Human Resource Management/Public Administration or other Social Science field of study.

(b) Knowledge

  • Sound knowledge of Public Finance (Management) Act and Regulations.
  • Sound knowledge of Government Budgeting system.
  • Public Service (Management) Act.
  • Public Service General Orders.
  • Organic Law on Provincial and Local Level Government
  • Public Service policies, procedures and systems.
  • Policy development practices and procedures in the Public Service
  • Employment Act.
  • Have some basic knowledge on computing application.
  • Computing (Windows 7)
  • Integrated Financial Management System (IFMS) processes & procedures

(c) Skills

Ability to demonstrate the following skills at a proficient level;

  • Oral and written communication
  • Computing skills
  • Bookkeeping/Accounting skills
  • Public Relations
  • Financial Analysis and report writing
  • Management and leadership qualities
  • Planning and development of projects
  • Analytical and Research Methods

(d) Work Experience

  • A minimum of five (5) years’ work experience in Budgeting, personnel management/HRM functions within Public/Private Sector is essential.
  • Experience with IFMS

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K46696.00

Job Location:

Waigani

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