Proper appropriations are maintained in accordance with the Department’s plans and activities.
To coordinate the preparation of Department’s annual budget estimates.
Input authorized data (Appropriation), Warrant of Authority, Cash Fund Certificates, Journals) and all certified claims for payment
3. DIMENSIONS
4. PRINCIPLE ACCOUNTABILITIES
Maintenance of periodical cash flow projections and monthly acquisition of warrants/CFC’s.
Proper preparation of department’s annual budgets.
Ensure sufficient funds are maintained in expenditure vote, as authorised by management.
Maintain proper Budget records on appropriation of department’s annual budget.
Proper use of Budget allocation in line with department’s Corporate and Management Plans.
5. MAJOR DUTIES
Prepare and co-ordinate the Department’s annual budget estimates to Department of Treasury and Planning.
Prepare quarterly budget reviews and other financial reports to Department of Treasury and Planning.
Advise on fund availability.
Prepare Secretary’s Advances for transfer of funds between votes, warrant authorities, cash fund certificates and other related financial advice
Assist in preparation of responses to Audit queries from the Auditor General’s Office and the Public Accounts Committee.
Maintain all budget related records.
Maintain constant review and a detailed record of Departmental budgetary allocations to ensure that funds are being expended in line with budgetary request and in appropriate manner.
6. NATURE AND SCOPE
6.1 WORKING RELATIONSHIP
(a)Internal
Report to Manager – Finance
Liaise with the Department’s divisional heads and Branch heads in budget preparation.
(b)External
Liaise with Budget Officers of the Department of Treasury and Planning.
6.2 WORK ENVIRONMENT
7. CONSTRAINTS FRAMEWORK AND BOUNDARIES
(Principle strategies, policies, precedents, rules, instructions within which the job operates. Authority the job holder has to make/take decisions)
Rules/procedures
Decision
Recommendations
8. CHALLENGES
(That part of the job which, in the job holder’s view, presents the greatest challenge to a fully competent job holder. This statement should also indicate why it is a challenge)
9. QUALIFICATIONS, EXPERIENCES AND SKILLS
(a) Qualifications
First degree in Accounting/Commerce or an appropriate discipline majors in Human Resource Management/Public Administration or other Social Science field of study.
(b) Knowledge
Sound knowledge of Public Finance (Management) Act and Regulations.
Sound knowledge of Government Budgeting system.
Public Service (Management) Act.
Public Service General Orders.
Organic Law on Provincial and Local Level Government
Public Service policies, procedures and systems.
Policy development practices and procedures in the Public Service
Employment Act.
Have some basic knowledge on computing application.
Computing (Windows 7)
Integrated Financial Management System (IFMS) processes & procedures
(c) Skills
Ability to demonstrate the following skills at a proficient level;
Oral and written communication
Computing skills
Bookkeeping/Accounting skills
Public Relations
Financial Analysis and report writing
Management and leadership qualities
Planning and development of projects
Analytical and Research Methods
(d) Work Experience
A minimum of five (5) years’ work experience in Budgeting, personnel management/HRM functions within Public/Private Sector is essential.