Job Description

Department of Personnel Management

Designation : Accountant (Code- DPM 12-3)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

DEPARTMENT OF PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000220

 

REF. NO:

DPM 12-3

OFFICE:

CORPORATE AFFAIRS & CAPACITY BUILDING

DESIGNATION/CLASSIFICATION: 

ACCOUNTANT, GRADE 15

DIVISION:

FINANCE & CORPORATE PLANNING

LOCAL DESIGNATION:

ACCOUNTANT

BRANCH:

FINANCIAL MANAGEMENT

REPORTING TO:               SYS. POS. NO:             REF. NO:

MANAGER-FINANCE       1490000219             DPM 12-2

 

 

LOCATION:

CGO,  Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/99

04/01/99

 

RENO/RECLASS/REVISE JD

ORG: 1/00

23/05/00

29/09/00

RENO/REVISE JD

RENO/RECLASS

 

26/11/03

ABOLISH/CREATE

 

18/09/07

RENO

 

29 March 2016

RENO

 

02/07/2019

RENO/ REVISE JD

ORG:1/2025

Structure Approved Date:27th March 2025

No change

2.   PURPOSE

Responsible for the management of the accounts section, ensuring that delegated financial responsibilities are properly and effectively executed in support of the departments planned activities.

3.   DIMENSIONS

4.    PRINCIPLE ACCOUNTABILITIES

  • Effective maintenance of the departments books of accounts and financial delegations.
  • Timely preparation of weekly expenditure statements or reports and annual financial statements on expenditure.
  • Effective and timely response in departmental audit investigations, including Public Accounts Committee investigations.

5.    MAJOR DUTIES

  • Responsible for the proper administration of the accounts section
  • Maintain proper system of accounting and advise management on funds commitment and expenditure in compliance with the Public Finance Management Act and Financial Instructions
  • Prepare reports and provide recommendation on financial accounting system and ensure proper budgetary control.
  • Co-ordinate the preparation of the department annual Budget and the periodical budget reviews.
  • Liaise with the department of Planning, Treasury and Finance on budgetary and accounting matters and advise management accordingly.

6.    NATURE AND SCOPE

6.1             WORKING RELATIONSHIP

(a) Internal

  • Reports to the Manager-Finance
  • Occasionally required to report directly to the executive Manager – Corporate Affairs & Research
  • Liaise with Divisional/Branch Heads on matters relating to payments of cheques and other related accounting and budgetary matters.
  • Supervise Certifying Officer, Bank Reconciliation Officer, Authorised Requisitioning Officer, Accounts Payable Officer & Payments Officer

(b) External

  • Liaise with department of Treasury, Planning and Finance on the public accounts sytem
  • Attend to Clients querying for payments.

6.2              WORK ENVIRONMENT

(This explains the background of the position whether it is statutory, specialist, technical or administrative- which sets the scene). 

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

(Principle strategies, policies, precedents, rules, instructions within which the job operates.  Authority the job holder has to make/take decisions)

  • Rules/procedures
  • Decision
  • Recommendations

8.   CHALLENGES

(That part of the job which, in the job holder’s view, presents the greatest challenge to a fully competent job holder.  This statement should also indicate why it is a challenge)

9.    QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • First degree in accounting or commerce or an appropriate discipline majors in human resource management/public administration or other social science field of study.

(b) Knowledge

Must possess a high level of:

  • Public Finance and General Accounting
  • Public Finance (Management) Act
  • Financial Instructions, Government Budgetary Process, Government Financial Accounting System
  • Public Service (Management) Act.
  • Public Service General Orders
  • Audit Act
  • Organic Law on Provincial Local Level Government
  • Public Service policies, procedures and systems
  • Policy development practices and procedures in the Public Service
  • Employment Act
  • Have some basic knowledge on computing applications
  • Computing (Windows 98)
  • Integrated Financial Management System (IFMS) processes & procedures

(c) Skills

Ability to demonstrate the following skills at a proficient level:

  • Numerical skills
  • Public Relations
  • Analytical Research Methods
  • Supervisory
  • Accounting skills
  • Management and leadership qualities
  • Planning & development of projects
  • Communications (written and oral).

(d) Work Experience

  • A minimum of seven (7) years work experience in personnel management/HRM functions, accounting and related fields within the Public/Private Section is essential. Extensive experience in the government financial management, accounting practices and procedures Experi

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K51050.00

Job Location:

Waigani

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