Job Description

Department of Personnel Management

Designation : Senior Recruitment & Selection Officer (Code- DPM 11-4)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

DEPARTMENT OF PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000209

REF. NO:

DPM 11-4

OFFICE: STRATEGIC HUMAN RESOURCE MANAGEMENT

DESIGNATION/CLASSIFICATION: 

Senior Recruitment & Selection Officer- Grade 14

DIVISION:

STRATEGIC HUMAN RESOURCE MANAGEMENT

LOCAL DESIGNATION:

 

BRANCH:

HUMAN RESOURCE ADMINISTRATION

REPORTING TO:   SYS. POS. NO:          REF. NO:

 Manager - HRM        1490000208                DPM 11-3                                              

SECTION:

RECRUITMENT & SELECTION

LOCATION:

(Central Government Office) CGO- Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

Org:1/00

30 June 2000

Created

Org: 2/00

29 September 2000

Reno

Org: 1/07

18 September 2007

Ren/Reviewed

Org: 1/09

28 July 2009

Reno/Redes/Revised

Org: 1/14

17 March 2014

Reviewed/Rede/Revised

Org: 1/16

29 March 2016

Reno

Org: 1/25

27 March 2025

No Change

2.    PURPOSE

  • Responsible and accountable to the HR Manager for providing sound advice and assisting in the implementation of all Recruitment & Selections (R&S) for the Department
  • Ensure R&S Service is delivered across the entire Department by working closely with Management team to deliver and implement recruitment plans

3.    DIMENSIONS

Financial:        Nil

Staff:               Reports to the HR Manager or to the Executive Manager (Corporate Affairs & Research) in absence of his/her superior.

Others:           The position includes supervisory responsibilities.

4.     PRINCIPLE ACCOUNTABILITIES

  • Work with Divisional heads and management to ensure that Recruitment& Selection service is delivered across the Department and meets the strategic vision of the Department
  • Effective co-ordination and administrative of selection and recruitment activities by delivering a responsive and proactive service that will deliver real, measurable R&S efficiencies & performance improvement to DPM
  • Manage and lead teams for Recruitment and Selection within DPM to ensure all R&S process are completed as scheduled
  • Carry out research for best HR Practises

5.     MAJOR DUTIES

  • Manage day to day operation of  Recruitment & Selection teams to achieve Recruitment & Selections activities
  • Effective and efficient development and maintenance of Selection and Recruitment Database
  • Manage and coordinate Recruitment and Selection i.e. Position advertising, shortlisting/ profiling of applicants, selection interviews and induction/ orientation programs
  • Proper placement of Senior Executive management, transfers and re-deployment within the Public Service.
  • Provide professional advice on Selection and Recruitment and Placement policies, systems and related matters.
  • Maintenance of Selection and Recruitment Database.
  • Prepare periodic reports on significant trends and development regarding Selection and Recruitment/Placement issues.
  • Prepare recruitment & selection reports after every recruitment and selection is carried out
  • Ensure Quarterly project plans for Recruitment and Selection team is developed
  • Administering contracts for national short term staff and senior officers and to ensure compliance to the terms and conditions of employment where necessary
  • Supervise activities undertaken by subordinates
  • Provide Fortnightly report to the HR Manager
  • Provide Advice to HR Manager on HR related issues

6.     NATURE AND SCOPE

This position requires an incumbent with relevant tertiary qualifications as he/she will provide competent reports to the HR Manager. This position is the Senior R&S Officer position and it reports directly to the Manager-HRM. This position has a subordinate which is the Recruitment & Selection Officer- Grade 12

6.1                WORKING RELATIONSHIP

(a) Internal

  • Liaise and consult with staff in Human Resource Management, Managers Executive Managers on Selection and Recruitment issues and appointments of DPM positions

 (b) External

  • Refer external clients to the appropriate Divisions to assist them
  • Communicate with Local Medias for advertisements

6.2 WORK ENVIRONMENT

The position is located in Department of Personnel Management, Waigani and provides support and lead roles in terms of Recruitment & Selection to the whole of the Department  

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Public Finance (Management) Act
  • Public Service Policies, Procedures and Systems
  • Employment Act
  • Human Resource Practices & Procedures
  • Organic Law on Provincial & Local Level Govt.

Expected Behaviors
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by HR Manager.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager – Corporate Affairs and Research based on recommendations.

8.    CHALLENGES

The task is immense and requires full time dedication and commitment from the incumbent. The officer is required to be part of a team that will ensure timeliness, accuracy and relevancy in the implementation of tasks.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • The minimum entry qualification in a first Degree in an appropriate discipline majors in Human Resource Management, Business/Public Administration or other Social Science field of studies.

(b) Knowledge

Possess a high level knowledge of:

  • Public Service (Management) Act and General Orders and Public Finance (Management) Act.
  • Sound level of computing (Windows 2010/2013 etc).
  • Government Planning System, Human resource Management Principles and Practices.

(c) Skills

Ability to demonstrate the following skills at a high level:

  • Written and oral (presentation) Communications.
  • Cost Benefit Analysis
  • Team Building
  • Public Relations
  • Inter-personal
  • Project Planning and Management,
  • Leadership qualities.

(d) Work Experience

  • A minimum of five (5) years’ experience in Personnel Management/Human Resource Management functions in the Public Service or Private Sector is essential.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K46696.00

Job Location:

Waigani

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