Job Description

Department of Personnel Management

Designation : Executive Manager - Strategic HRM Division (Code- DPM 11-1)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

SYS. POSN. NO:

1490000033

REF. NO:

DPM 11-1

OFFICE:

 Office of Secretary

 

DESIGNATION/CLASSIFICATION:

FIRST ASSISTANT SECRETARY, GRADE 18 

DIVISION:

SHRM Division

LOCAL DESIGNATION:

Executive Manager – Strategic HRM Division, Grade 18

BRANCH:

 

REPORTING TO:        SYS. POS. NO:                    REF. NO:

 Secretary                                                                    DPM 01-1

SECTION:

 

LOCATION:

Waigani

HISTORY OF POSITION

DPM File No

Date of Variation

Details

DPM 02-21

06/09/2013

Transfer/Renumber/Redes./Reclassify

DPM 08-01

27/07/2015

Re-designate

Org: 1/19

02 July 2019

Transfer from DPM 04-1 ABG PS Reforms & MOA Coordination- Grade 18, Redes, Reno, Create JD

Org: 1/2025

27 March, 2025

Revise JD – changes on reporting channel.

2.  PURPOSE

This position is responsible for providing strategic leadership and direction in the management and coordination of the Division’s key priority areas particularly in the delivery of quality human resource services, payroll management, GESI sensitization and organizational learning and development processes and services.

3.  DIMENSIONS

Financial Limit: K50,000.00

Staffing: 19

Supervises four (4) Branch Heads:

  • Manager – Human Resource Administration, Grade 16
  • Manager – Monitoring Payroll Management, Grade 16
  • Manager – Gender, Equity & Social Inclusion (Internal), Grade 16
  • Manager – Learning & Development, Grade 16

Others include assets (computers, printers, telephones)

4.  PRINCIPLE ACCOUNTABILITIES

4.1      Effective and efficient management of the Division functions and resources and implementation of the Annual Work Plan and Division Annual Work Plan.

4.2      Timely preparation and presentation of reports/briefs and divisional management reports to Secretary DPM.

4.2      Prudent and Sound advice to the Secretary and Management on the Human Resources staff on strength and capacity, payroll queries, staff welfare including (financial, health & wellbeing, skills set and career path) and other related issues or concerns relating to the functions of the division.

4.3      Proficient co-ordination of providing advice on HRM matters in order to maintain quality client service.

4.4      Provide leadership in the management and coordination of the Organisational Review Team, the Training Committee, Contract Review Committee and the Disciplinary Committee Meetings.

4.5      Timely Annual Staff Performance Appraisal (SPA) assessments for the Branch Managers.

5.  MAJOR DUTIES

5.1 Direct, manage and control the functions and resources of the Division in line with the DPM Corporate Plan 2019-2022 and Annual Work (Management) Plan and the Divisional Work Plan.

5.2 Effective Coordination of Divisional Reports with the Branch Managers for a timely reporting to the Secretary.

5.3 Provide specialist advice, guidance and support regarding current industrial Award provisions, legislative matters, and change management processes relating to structural reforms and other related issues.

5.4 Oversee and provide considered guidance and support to deliver individual and broad employee relations outcomes including disciplinary matters and investigations and other performance related matters.

5.5 Oversee organizational development strategies within the organization focusing on leadership, team building and the measurement of outcomes through the bi-annual employee engagement and performance appraisal.

5.6 Promptly attend and participate in Committee meetings as required including being an active member in Executive Team meetings.

5.7 Develop and coordinate the implementation of the Department’s Learning & Development Plan and submit an annual training report on the outcomes as required under the law.

5.8 Oversee and contribute to building partnerships with supervisors (at all levels) to coach, mentor and positively influence employee relations and departmental business unit outcomes.

5.9 Provision of sound advice on HR related matters to the Secretary, EMT and general staff.

5.10 Effective coordination of the Organisational Review Team, the Training Committee, Contract Review Committee and the Disciplinary Committee Meetings.

5.11 Timely processing of staff benefits and entitlements of staff including implementation of decisions on the Alesco payroll.

5.12 Staff performance appraisals of branch heads are conducted on a timely basis annually.

6.  NATURE AND SCOPE

The position is a third tier of management level positions and the incumbent is a member of the Executive Management Team (EMT) of the department. The immediate superior is the Secretary; the position has dotted line of reporting to the Secretary. The four (4) subordinates are the Managers of the four Branches which make up the Strategic HRM Division. This position is responsible for coordinating the Department’s annual budget for Personnel Emoluments (PE), Recreational Leave Fares and Training Budget and is responsible for coordination of Departmental Internal Committees. 

6.1     WORKING RELATIONSHIP

(a) Internal

  • Has dotted line of reporting to Secretary, DPM, on the management of the Strategic Human Resources Management Division.
  • Liaises and Consult with Deputy Secretaries – Human Resource Advisory & Compliance Audits, Policy & Reforms and Executive Resourcing & Services, Regional Directors and other Executive Managers within on the overall management of the Department.
  • Oversee the management of the four (4) Branch Managers

(b) External

  • Liaise and Consult with First Assistant Secretaries Budgets, DoT on matters pertaining to PE budget for the department.
  • Liaise and consults with Training Managers at SILAG for capacity development programs for the staff
  • Liaises with Department of Foreign Affairs for the coordination of government official passports for the staff
  • Liaises and consults with the scholarship managers for the donor partners for scholarship information for the staff
  • Liaise and consults with relevant stakeholders for the GESI related cases for the staff.

6.2 WORK ENVIRONMENT

The position is located in the Department Of Personnel Management, is an administrative position, the incumbent must be vested with the HR Business Process knowledge in order to provide expertise advice on the functions of the divisions.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

  • Rules/procedures
  • Public Services (Management) Act 1995, Public Service General Orders, Code of Conduct and Business Ethics, Public Finance (Management) Act 1995, DPM Circular Instructions, Finance Instructions, DPM Strategic HRD Plan.
  • Decision
  • Management Action Plan for the Division
  • Disciplinary decisions including investigation reports relating to serious disciplinary matters.
  • Allocation of work assigned to staff
  • Performance Agreements (SPAs)
  • Personnel Emoluments Expenditure findings
  • Recommendations
  • Management Action Plan (MAP)
  • Budget
  • Divisional Work Schedule (Plans)
  • HR matters
  • Capacity Development Initiatives.
  • Staffing matters.

8.  CHALLENGES

The effective implementation of Management Action Plan, managing the implementation of change initiatives, Records and Filing Management, HR capacity and financial constraints.  

9.  QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

Master’s Degree qualifications in Human Resource Management and/or related specialized discipline i.e. industrial relations, organizational development or strategic HRM.

(b) Knowledge

Must possess a high level of:

  • Public Service (Management) Act, 2014
  • Public General Order
  • Public Finance (Management) Act
  • Management of Accounting Procedures & Practices
  • Corporate Planning & Implementation
  • Public Services Management Policies, Procedures and Systems
  • Organic Law on Provincial and Local Level Government
  • Policy development Practices and Procedures in the Public Services
  • Public Finance Management Act and their Application
  • Sound knowledge and practical application of statutory requirements of various acts and regulations relevant to the position
  • Proven track record in positively designing and implementing change management processes in complex and sensitive circumstances.

(c) Skills

Ability to demonstrate the following skills at the proficient level:

  • Communication both Written and Oral presentation
  • Management and Leadership Qualities
  • Problem solving and decision making
  • Corporate Planning and Management
  • Public Relations and Interpersonal
  • Co-ordination
  • Analytical and Research
  • Project Management
  • Sound business planning; organizational; financial; high level report writing; and administrative skills
  • Interpersonal skills to positively build effective working relationships, drive management, motivate staff, and influence change in the organization.

(d) Work Experience

  • A minimum of ten (10) year work experience in the personnel management/HR functions, Senior Management Position is essential. 
  • One must have proven record in Financial Administration, Strategic Management and Public Service Policy formulation. 
  • Incumbent must have at least three to five years’ work experience in a managerial level.
  • Incumbent must have demonstrated experience in conflict resolution and negotiations that required high level communication and planning to achieve successful outcomes.
  • Incumbent must have substantial work experience relevant to the role including effective management of multi-disciplinary teams.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K73138.00

Job Location:

Waigani

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