Job Description

Designation : Bank Reconciliation Officer (Code- DPM 12-6)

Job Description / Responsibilities:

1. IDENTIFICATION

AGENCY: DEPARTMENT OF PERSONNEL MANAGEMENT	SYS. POSN. NO: 1490000224	REF. NO: DPM 12-6
OFFICE:	DESIGNATION/CLASSIFICATION:  BANK RECONCILIATION OFFICER, GRADE 12
DIVISION: FINANCE & ADMINISTRATION	LOCAL DESIGNATION: BANK RECONCILIATION OFFICER
BRANCH: FINANCIAL MANAGEMENT	REPORTING TO:                SYS. POS. NO:               REF. NO: ACCOUNTANT              1490000220                     DPM 12-3
SECTION:	LOCATION: CGO, WAIGANI

 

HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
ORG: 1/99	04/01/99	RENO/RECLASS/REVISE JD
ORG: 1/00	23/05/00 29/09/00	RENO/REVISE JD RENO
	26/11/03	ABOLISH/CREATE
	18/09/07	RENO/RECLASS
ORG: 1/2016	29/03/2016	RENO
ORG: 1/2019	02/07/2019	RENO/REDES/REVISE JD
ORG:1/2025	Structure Approved Date:27th March 2025	No change

2. PURPOSE

      To maintain and reconcile the Bank Reconciliation

3. DIMENSIONS

4. PRINCIPLE ACCOUNTABILITIES

• Reconcile bank balances against expenditure records
• Ensure expenditure records comply with the Public Finance Regulations

5.   MAJOR DUTIES

• Record details of cheques raised and issued against expenditure balance
• Maintain records of transactions and advise the Accountant of expenditure and any shortfalls
• Monthly reconciliation of bank statement against expenditure records
• Ensure bank reconciliation of Drawing Account

6.   NATURE AND SCOPE

(This is the narrative part of the job description which must not be long and should not list every activity of the job but will give examples that will help to illuminate the job.  It may help to think how you would describe the job to a friend who knew nothing about it, and then jot down the main elements.  It states the location of job within organization and its reporting relationships i.e. to whom the job reports, other jobs reporting to the same supervisor and the nature of any staff relationship)

6.1  WORKING RELATIONSHIP

(a) Internal

• Reports to Accountant
• Consult with the Accountant on claims/cheques raised
• Liaise with other Accounts staf

(b) External

• Liaise with the Department of Finance and Treasury
• Liaise with the Bank of Papua New Guinea

6.2   WORK ENVIRONMENT

(This explains the background of the position whether it is statutory, specialist, technical or administrative- which sets the scene). 

7.  CONSTRAINTS FRAMEWORK AND BOUNDARIES

(Principle strategies, policies, precedents, rules, instructions within which the job operates.  Authority the job holder has to make/take decisions)

• Rules/procedures
• Decision
• Recommendations

8.   CHALLENGES

(That part of the job which, in the job holder’s view, presents the greatest challenge to a fully competent job holder.  This statement should also indicate why it is a challenge)

9.   QUALIFICATIONS, EXPERIENCES AND SKILLS

(Required formal qualifications for the job, critical skills, knowledge and experience required for the job are stated here)

(a) Qualifications

• Certificate in Public Finance/Accounting/Bookkeeping
• Certificate in Accounting
• Diploma in Accounting/Business

(b) Knowledge

• Public Finance Regulations
• Public Sector Accounting System
• Computerized accounting system (IFMS)
• Relevant Public Finance procedures and instructions
• Public Finance (Management) Act and Financial Instructions
• Public Service (Management) Act
• Have some basic knowledge on computing application

(c) Skills

Ability to demonstrate the following skills at a proficient level;

• Basic bookkeeping
• Numerical skills
• Inter-personal
• Supervisory
• Communication (written and oral)

(d) Work Experience

• A minimum of six (years) work experience in Public Finance/Accounting/Bookkeeping
• Experience with IFMS and Bank Reconciliation processes

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K40324.00

Job Location:

Waigani

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