Job Description

Department of Personnel Management

Designation : Manager, Audit Compliance & Monitoring (MOMASE & Social Sector) (Code- DPM 09-12)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000153

REF. NO:

DPM 09-12

WING:

HRA & COMPLIANCE AUDIT

DESIGNATION/CLASSIFICATION: 

MANAGER – COMPLIANCE AUDIT & MONITORING (MOMASE & SOCIAL SECTOR) GRADE 16

DIVISION:

COMPLIANCE AUDIT & MONITORING (CA&M)

LOCAL DESIGNATION:

MANAGER – COMPLIANCE AUDIT & MONITORING (MOMASE & SOCIAL SECTOR) GRADE 16

BRANCH:

MOMASE REGION & SOCIAL SECTOR

REPORTING TO:                               SYS. POS. NO:             REF. NO:

EXEUCTIVE MANAGER – CA&M                                DPM 09-1                                                                               

SECTION:

 

LOCATION:

WAIGANI

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG 1/2020

Refined Structure approved date: 02 July 2020

Abolish/Create.

ORG 1/2025

Re-Organization Approved date: 27 March, 2025

Reno, Redes, Revise JD

2.  PURPOSE

To lead and manage a team of Compliance Audit & Monitoring Officers to undertake auditing for compliance on performance and personnel emoluments expenditure and inspections in the MOMASE Region and Social Sector agencies.

3.  DIMENSIONS

Financial Limit: K0.00

Staffing: 09

Supervision of Four (4) Senior Staffs

Have Oversight on total of Eight (8) Staffs.

Others include assets (computers, printers, telephones)

4.  PRINCIPLE ACCOUNTABILITIES

         4.1           Efficient management and control of the Branch’s activities and resources.

        4.2           Timely provision of periodic reports to the Executive Manager on the Branch performance of programs and activities.

        4.3           Proficient leadership of a team in the conduct of compliance audits ensuring adherence to relevant rules and regulations.

        4.4           Proficient leadership of a team in the conduct of performance management the maintenance of appropriate staffing levels and consistency in the payment of salary and allowances in accordance to relevant rules and regulations.

        4.5           Effective leadership of the team into Personnel Emolument desk top audits of Region Agencies, with analysis of findings and provision of fortnightly reports to Secretary, DPM with appropriate recommendations.

        4.6           Satisfactory provision of advice on all HR policy and practice ensuring the maintenance and improvement of high-quality client service.

        4.7           Effective provision of regular feedback on current business practices and processes ensuring continuous business improvement in achieving corporate goals and objectives.

        4.8           Regular undertaking of record management practices to maintain up-to-date records and storage of closed files.

5.  MAJOR DUTIES

        5.1           Direct, manage and control the functions and resources of the Compliance Audit & Monitoring Branch (MOMASE & Social Sector) in line with the DPM Corporate Plan 2023-2027 and Management Action Plan and the Divisional Annual Work Plan.

        5.2           Prepare periodic reports on the performance of the Branch in respect to specific programs and activities, as described DPM Corporate Plan 2023-2027 and Management Action Plan and the Divisional Annual Work Plan.

        5.3           Lead a team in conducting compliance audits of agencies targeted for field audits to ensure adherence with the Public Service (Management) Act 2020, Public Service General Orders, Public Service Code of Conduct and Business Ethics, SCMC Act and other government policies and regulations.

        5.4           Lead a team in conducting performance audits of agencies targeted for field audits to ensure appropriate staffing are maintained and the payment of salaries and allowances are consistent with the Public Service Management Act, 1995 (as amended), Public Service General Orders, Public Service Code of Conduct and Business Ethics, SCMC Act and other government policies and regulations.

        5.5           Lead the Branch staff in undertaking Personnel Emolument desk top audits of Region Agencies, analyze findings and provide fortnightly reports to Secretary, DPM with appropriate recommendations.

         5.6          As and when required, provide advice on all HR policy and practice in order that a high quality of client service is maintained and improved.

        5.7           Provide regular feedback on current business practices and processes in order that there is continuous business improvement towards meeting corporate goals and objectives.

        5.8           Undertake regular record management practices in order to maintain up-to-date records and storage of closed files etc.

6.  NATURE AND SCOPE

The job is essentially a middle management position and requires the strategic management of a Branch and its’ financial and human resources in order that the audit goals and objectives identified in the Annual Audit Work Schedule are met in an effective and efficient manner.

6.1     WORKING RELATIONSHIP

(a) Internal

  •  Deputy Secretary, Director, Managers and all staff.

(B)External

  • Provincial Administrators, Chief Executive Officers of PHAs, Public Hospitals and Senior Officers of Region Agencies and HR staff.

6.2              WORK ENVIRONMENT

The position exists under the MOMASE Regional Office and Social Sector, Monitoring & Compliance Branch within the Department of Personnel Management located at Waigani but requires frequent visits to Provincial Administrations, including public hospitals and Provincial Health Authorities in the MOMASE Region and the Agencies under the Social Sector.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

  • Rules/procedures
  • Public Service Management Act, 1995 (as amended), Public Service General Orders, Code of Conduct and Business Ethics, Public Finance (Management) Act 1995, DPM Circular Instructions, Finance Instructions, DPM Audit Manual.
  • Decision
  • Audit Plan for selected sites
  • Audit Report including findings and recommendations
  • Allocation of assigned work to staff
  • Performance Agreements (SPAs)
  • Recommendations
  • Management Action Plan for DPM and Auditee for implementation of corrective measures
  • Budget
  • Division Work Schedules (Plans)
  • HR Matters
  • Personnel Emolument expenditure findings

8.  CHALLENGES

The effective implementation of Audit Work Schedule, Record Management, Strategic HR and financial management, soliciting timely DPM and agency feedback on audit outcomes, and public speaking.

9.  QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Degree in Human Resource Management or Public Administration, Public Policy, Development Administration or Business Management.

(b) Knowledge

  • Public Service (Management) Act 2020, Public Service General Orders, Public Finance (Management) Act 1995, Code of Conduct and Business Ethics, DPM Circular Instructions, Finance Instructions.
  • Public Service Systems and procedures.
  • DPM Audit Policy Principles and Practice.

(c) Skills

  • Expertise and experience in; Strategic Planning and Management, High level of financial management skills, high level of written and oral communication skills, high level of interpersonal skills, research and analytical skills, record-keeping skills, good public relations skills, computer skills (at least Microsoft Word, Excel, PowerPoint).

(d) Work Experience

  • At least 8 - 10 years’ service in the National Public Service with relevant experience in compliance and performance audits, investigation, planning and management.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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