Designation : Audit, Compliance & Monitoring Officer (Southern Region) (Code- DPM 09-36)
1. IDENTIFICATION
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AGENCY: PERSONNEL MANAGEMENT |
SYS. POSN. NO: 1490000178 |
REF. NO: DPM 09-36 |
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WING: HRA & COMPLIANCE AUDIT |
DESIGNATION/CLASSIFICATION: AUDIT COMPLIANCE & MONITORING OFFICER (SOUTHERN REGION) GRADE 12 |
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DIVISION: COMPLIANCE AUDIT & MONITORING (CA&M) |
LOCAL DESIGNATION: AUDIT COMPLIANCE & MONITORING OFFICER (SOUTHERN REGION) GRADE 12 |
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BRANCH: SOUTHERN REGION & ILOS |
REPORTING TO: SYS. POS. NO: REF. NO: SENIOR CA&M OFFICER (SOUTHERN REGION) DPM 09-35 |
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SECTION: SOUTHERN REGION |
LOCATION: WAIGANI |
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5HISTORY OF POSITION
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FILE REF. |
DATE OF VARIATION |
DETAILS |
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ORG 1/2020 |
Refined Structure approved date: 02 July 2020 |
Abolish/Create. |
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ORG 1/2025 |
Re-Organization Approved date: 27 March, 2025 |
Reno, Redes, Revise JD |
2. PURPOSE
To assist the Senior Compliance Audit & Monitoring Officer in undertaking conformance and performance audits and inspections and personnel emoluments expenditure audits in the Southern Region to ensure compliance with DPM policies, systems and processes and that the Public Service wage bill expenditure is maintained at a sustainable level determined by Government.
3. DIMENSIONS
Financial Limit: K0.00
Staffing: 2
Supervision: NIL
Implementation of Audit Work Schedule
4. PRINCIPLE ACCOUNTABILITIES
4.1 Regular preparation and provision of periodic reports on work assignments with specific programs and activities identified in the DPM Corporate Plan 2023-2027 and Management Action Plan and the Divisional Annual Work Plan.
4.2 Effective assistance to a team in the conduct of conformance audits ensuring adherence to relevant rules and regulations.
4.4 Effective assistance to a team in the conduct of performance management audits to ensure the maintenance of appropriate staffing levels and consistency in the payment of salary and allowances in accordance with relevant rules and regulations.
4.5 Effective conduct of Personnel Emolument expenditure desk top audits of Southern Regional Agencies, with analysis of findings and provision of fortnightly reports to Secretary, DPM with appropriate recommendations.
4.6 Provision of satisfactory provision of advice on all HR policy and practice ensuring the maintenance and improvement of high-quality client service.
4.7 Effective provision of regular feedback on current business practices and processes ensuring continuous business improvement in achieving corporate goals and objectives.
4.8 Effective undertaking of regular record management practices to maintain up-to-date records and storage of closed files.
5. MAJOR DUTIES
5.1 Prepare periodic reports on the work assignments consistent with specific programs and activities identified in the DPM Corporate Plan 2023-2027 and Management Action Plan and the Divisional Annual Work Plan.
5.2 As part of a team, assist in conducting conformance audits of agencies targeted for field audits to ensure adherence with the Public Service Management Act, 1995 (as amended), Public Service General Orders, Public Service Code of Conduct and Business Ethics, SCMC Act and other government policies and regulations.
5.3 As part of a team, assist in undertaking performance management audits of agencies targeted for field audits to ensure appropriate staffing levels are maintained and the payment of salaries and allowances are consistent with the Public Service Management Act, 1995 (as amended), Public Service General Orders, Public Service Code of Conduct and Business Ethics, SCMC Act and other government policies and practices.
5.4 Undertake Personnel Emolument Expenditure desk top audits of Southern Region Agencies, analyze findings and provide fortnightly reports to Secretary, DPM with appropriate recommendations through the Manager’s office.
5.5 As and when required, provide advice on all HR policy and practice in order that a high quality of client service is maintained and improved.
5.7 As and when directed provide constructive feedback on current business practices and processes in order that there is continuous business improvement towards meeting DPM’s corporate goals and objectives.
5.8 As part of best practice, undertake regular record management activities in order that records are maintained and updated and appropriate action is taken to close and archive files etc.
6. NATURE AND SCOPE
The job is essentially an audit position that involves conformance and performance management inspections. It requires the diligent implementation of projects and activities identified in the Branch’s Annual Audit Work Schedule in order that the identified audit goals and objectives are met in effective and efficient manner.
The job also requires a team approach to audit projects on site in line with standard DPM audit policy and practice. It involves the preparation of draft audit reports on site and the provision of reports and recommendations on assigned tasks. The position is one of collaboration and teamwork based on mutual trust and respect for one another. Each team player is totally accountable for assigned tasks and activities and is expected to meet agreed deadlines and performance targets in a diligent manner.
The scope of the job is limited to agencies located in the Southern Region which include Provincial Administrations, Public Hospitals and Provincial Health Authorities.
6.1 WORKING RELATIONSHIP
a. Internal
b. External
6.2 WORK ENVIRONMENT
The position exists in the NGI Regional Office, Compliance Audit & Monitoring Branch within the Department of Personnel Management located at Waigani but requires frequent visits to agencies in the NGI Region.
7. CONSTRAINTS FRAMEWORK AND BOUNDARIES
8. CHALLENGES
The effective implementation of Audit Work Schedule, Record Management, Strategic HR and financial management, soliciting timely DPM and agency feedback on audit outcomes and public speaking
9. QUALIFICATIONS, EXPERIENCES AND SKILLS
a. Qualifications
b. Knowledge
c. Skills
d. Work Experience
Full Time
English
K40324.00
Waigani
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