Job Description

Department of Personnel Management

Designation : Senior PS Scholarships & Training Officer (Code- DPM 10-4)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

   PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000188

1490000189

1490000190

 

REF. NO:

DPM 10-4

DPM 10-5

DPM 10-6

OFFICE:

HR ADVISORY & CA

DESIGNATION/CLASSIFICATION:

SENIOR PSS&T & C.N.A OFFICER             Grade 14 (x3)

   DIVISION:

CAPACITY BUILDING & DEVELOPMENT (CB&D)

LOCAL DESIGNATION:

SENIOR PS SCHOLARSHIPS TRAINING & C.N.A OFFICER

 BRANCH:

PUBLIC SERVICE SCHOLARSHIPS TRAINING & CAPABILITY NEEDS ANALYSIS (PSS&T & C.N.A)

REPORTING TO:                               SYS. POS. NO:            

MANAGER PSST & C.N.A               1490000187                          REF. NO: DPM 10-3

SECTION:

VARIOUS

LOCATION:

WAIGANI

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

 

15/11/2000

Transfer/Reno/Redes/Rev JD

IMPL:6-2-2

21/11/2003

Abolish/Create

IMPL 6-2-2

18.9.07

Reno/Revised JD

HRAS 8-1-0

14.8.14

Revised

HRAS&CB

29.03.16

Reno/Redesignate

PSS&T

02/07/19

Transfer from HRAS/Reno/Redes/Revise JD

ORG:1/2025

Structure Approved Date:27th March 2025

Transfer to HRACA&CB/Redes/Revise JD

2.   PURPOSE

  • Responsible for the administration of Aid Donor funded scholarships, in-country training and execution of learning and development databases for all forms of scholarships and training.
  • Responsible to the Manager for the implementation of the Capability Needs Analysis Framework in the public sector and application of the framework to identify skill and knowledge gaps. 

3.   DIMENSIONS

         

Financial - Nil

 

Staff supervised - Nil

 

Others - Nil

4.   PRINCIPLE ACCOUNTABILITIES

4.1 Effective implementation of HR policies and processes for public sector capacity building targeted especially for HR practitioners as it resonates the department objectives.

4.2 Effective implementation of donor funded scholarships and other in-country training.

4.3 Effective implementation of the CNA framework for public sector skills and knowledge gap identification.

5.   MAJOR DUTIES

5.1 Conducts proper planning and logistical arrangements are done prior to DFT workshops.

5.2 Document all valid issues and concerns collated in workshops, seminars, and meetings for further processing on the database and prepare Discussion Paper for review by relevant committees (Policy, GO, Business Process).

5.3 Assist liaise with partners develop a learning and development database for donor funded scholarships and C.N.A.

5.4 Ensure all overseas scholarship application bid forms are registered upon receipt and prepared for screening in a timely manner.

5.5 Attend DFT scheduled meetings with donors and stakeholders if necessary.

5,6 Attend/Participate in promotional activities/DFT information sessions.

5.7 Develop an annual calendar for all PS Scholarships Training and C.N.A activities for the year.

5.8 Provide sound clientele advice (verbal/written) to public sector agencies relating to Scholarships Training and C.N.A in line with the PSMA, PSGO, Business Processes, other government legislations, policies and circular instructions that govern capacity development.

5.9 Ensure flaws, discrepancies and amendments are properly recorded and managed for further deliberation by the General Order Review Committee and the Business Process Review Committee.

5.10 Conduct M&E on learning and development plans and on returning awardees Reintegration Plans.

5.11 Provide a six-monthly performance appraisal.

5.12 Provide progressive fortnightly activity report on all assigned activities.

6.   NATURE AND SCOPE

The job revolves around capacity development provided to the public sector population through coordination of Donor Funded Scholarships and in-country training (long/short term) and implementation of the C.N.A Framework.

The position must also ensure all donor funded scholarships and capability needs analysis are properly recorded on a reliable database and effectively monitored for sound reporting purposes.

The scope of the job is limited to Provincial Administrations, National Departments, Public Hospitals and Government Funded Agencies.

6.1   WORKING RELATIONSHIPS

(a) Internal

  • This is one of three positions that report directly to the Manager – Public Service Scholarship & Training

  • The incumbent liaises closely with the other colleagues of the division, Corporate Services, Policy Wing and relevant DPM divisions.

(b) External

  • The incumbent liaises and consults with counterparts from other line departments, public hospitals, PHAs and provincial administrations.
  • Liaises with HRD Managers, Heads of Departments or their delegates.
  • Close liaison with donor agencies and relevant stakeholders.

6.2 WORK ENVIRONMENT

The position is administrative and is located in Waigani and where required, official visits to government agencies within and outside of National Capital District to undertake capacity enhancement programs is inevitable.

7.     CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/procedures – Job operates within the precincts of the Public Service (Management) Act 2014, Public Service General Order, Code of Conduct and Business Ethics, Public Finance (Management) Act, DPM Circular Instructions. Constraints will be due to amendments to policies and legislations and restrictions imposed through government circulars and instructions like redrafting of human resource management policies, practices and procedures.

Decision- Effective and appropriate advice on the implementation processes relating to delegated powers from the Secretary under Section 23 of the Public Service (Management) Act 2014.  And allocation of work assignments to subordinate officers.

Recommendations - Facilitate effective approval process on DFT, in-country training and C.N.A practices by line departments.

8.   CHALLENGES

Key challenges for the job include:  effective implementation of Branch Work Plan, timely feedback from agencies, records management and resource constraints.

9.   QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Degree in Management preferably in HRM or Public Administration, or other qualifications acceptable to Secretary, DPM. 

(b) Knowledge:  Must have good knowledge of the following: -

  • Public Service (Management) Act 2014, General Orders, Business Processes
  • Public Finance (Management) Act
  • Public Service Policies, Procedures, Practices and Systems
  • Organic Law on Provincial and Local Level Government
  • District Development Authority Act, PHA Act
  • Policies (C.N.A & Career Pathing)

(c) Skills - Ability to demonstrate the following skills fairly

  • Logistics
  • Program Budgeting, Project planning & Management
  • Written and Oral communications
  • Presentation/Facilitation
  • Public Relations & Inter-personal
  • Capability Needs Analysis
  • Negotiation, numerical
  • Analytical
  • Computer (Microsoft Word, Excel spreadsheet)

(d) Experience

  • A minimum of 3-5 years of work experience in the area of capacity development preferably in the Public Sector is essential.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K46696.00

Job Location:

Waigani

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