Job Description

Designation : HRAS Officer (OD, Staffing & Establishment) (Code- DPM 08-49)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:  PERSONNEL MANAGEMENT	SYS. POSN. NO: 1490000420	REF. NO: DPM 08-49
WING: HR ADISORY & COMPLIANCE AUDIT	DESIGNATION/CLASSIFICATION: HRAS OFFICER (OD, S&E), HIGHLANDS      Grade 13
DIVISION: HIGHLANDS	LOCAL DESIGNATION: HRAS OFFICER (OD, S&E)                                     Grade 13
BRANCH: HRAS	REPORTING TO:                               SYS. POS. NO:    REF. NO: SNR HRAS OFFICER (OD, S&E) 1490000419       DPM 08-48
SECTION: OD	LOCATION: HAGEN

                                           HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
ORG:1/2025	Refined structure approved :27TH March 2025.	Create/Newly created Position

2.     PURPOSE

Responsible to the Manager HRAS through the Senior HRAS Officer (OD, S&E) to ensure appropriate HR advice, business process systems, principles and practices relation to Organization Review & Staffing Matters are systematically provided to line agencies in the Public Service.

Responsible to the Manager HRAS through the Senior HRAS Officer (OD, S&E) Advisor for the monitoring and reporting on Staffing and Establishment for all Social Sector, Region, Provincial Administrations, Public Hospitals and Provincial Health Authorities for the section on a monthly, quarterly and annual basis as well as providing statistical reports for Budget Review and the Organization, Staffing and Personnel Emoluments Audit Committee (OSPEAC) purposes

To maintain responsibility to the Manager in providing appropriate HR Advisory services to whole of government especially the NGI Region in ensuring compliance on approved processes in implementing & facilitating of all OD & S&E matters.

Responsible to the HRAS Manager through the Senior HRAS Officer (OD, S&E) on Retirement and Redeployment activities for Momase Region, Provincial Administrations, Public Hospitals and Provincial Health Authorities on a weekly and fortnightly basis and providing reports for purposes of submission to the Staffing and Establishment Branch and Organization, Staffing and Personnel Emoluments Audit Committee (OSPEAC).

To provide compliance assessments on OD & S&E matters on the sector agencies’ requests.         

3.     DIMENSIONS

Financial - Nil

Staff supervised - Nil

Others - Nil

4.     PRINCIPLE ACCOUNTABILITIES

4.1     Effective sound advice and accurate interpretation of the Public Service (Management) Act 2020, Public Finance Management Act, Public Service General Orders (2012) to clients.

4.2    Effective HR advice on all matters relating to organization design, development and changes, redundancies and retrenchments.

4.3    Effective maintenance HR Advisory Services on DON & S&E matters

4.4    Effective implementation of public service retirement & redundancy program.

4.5    Effective reporting on section activities    

4.6    Effective interpretation of the Division’s MAP and Branch work plans in order for the Section to  support achieve DPM’s objectives.   

4.7    Effective sound and accurate interpretation of the Public Service (Management)

4.8    Effective sound and accurate interpretation of the Public Service (Management)

Act 2020, Public Finance Management Act and the Public Service General Orders (2012) and Business Processes to clients.

4.9   Effective monitoring and reporting on S&E including retirement & redundancy on a fortnightly, monthly, quarterly and annual basis.

4.10   Timely provision of reports for the Budget Review Process and to OSPEAC.

4.11   Effective records management of all S&E review outcomes.

4.12   Effective reporting on R&R on a fortnightly, monthly and quarterly basis.

4.13   Timely provision of reports to the Branch Manager through the Senior HRAS Officer (OD,S&E)   

4.14    Effective records management of all R&R activities.

5.     MAJOR DUTIES

5.1    Provide sound interpretation and advice to clients on HRM policies, acts, practices and processes.

5.2   Provide information and advice to assist clients comply with matters relating to organization  Design & staffing & establishment

5.3    Implement and maintain the HR Advisory requirements to achieve timely results.

5.4    Implement the sector retirement & redundancy programs under the relevant policies.

5.5    Facilitate and undertake structure loads, organization changes and update on the IHRPMS Payroll.

5.6    Participate in other cross functional activities within the division as and when required.

5.7    Provide progressive weekly activity report on all assigned activities.

6.     NATURE AND SCOPE

The job focuses on provision of advisory services as well as compliance checks under taken on client services relating to Human Resource matters in compliance with Public Service Management Act, Public Service General Orders (2012) and HR Business Process.

The scope of job is limited to Provincial Administrations, Public hospitals, PHAs and National departments.

6.1   WORKING RELATIONSHIPS

(a)   Internal

• This is one of the positions that reports directly to the Senior Client Service Advisor.

                   

• Consults and liaises with officers at the level within the division and other relevant DPM divisions (Industrial & Employee Conditions, MIS).

(b)   External

• The incumbent as and when required liaises and consults with counterparts from the other line agencies in the Region.

6.2   WORK ENVIRONMENT

The position is administrative and is located in Kokopo however, when required, official visits to Waigani is inevitable. 

7.     CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/procedures – Job operates within the precincts of the Public Service (Management) Act 2020, Public Service General Order, Code of Conduct and Business Ethics, Public Finance (Management) Act, DPM Circular Instructions. Constraints will be due to amendments to policies and legislations and restrictions imposed through government circulars and instructions like redrafting of human resource management policies, practices and procedures.

Decision- Effective and appropriate advice on the implementation processes relating to delegated powers from the Secretary under Section 23 of the Public Service (Management) Act and allocation of work assignments to subordinate officers.

Recommendations - Facilitate effective approval process on OD practices by the Region Agencies.

8.     CHALLENGES

Key challenges for the job include: effective implementation of the sector annual work plan, timely, effective and efficient execution of client service reviews and resource constraints.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a)  Qualifications

• First Degree in a relevant professional / technical discipline and 4 years policy related advisory experience from a recognized University
• A minimum requirement of Diploma in HRM/ Public administration from a recognized institution or related field with relevant experiences can be considered.

(b)  Knowledge

• Public Service Management Act (2020)
• Public Service General Orders and Business Process
• Public Service Policies, Procedures, Practices and systems
• Industrial Law/Awards
• District Development Authority Act

(c)    Skills

• Written and oral (presentation) communication
• Interpretative and research
• Public relations and inter-personal
• Investigation and negotiation
• Analytical
• Computer

(d)  Experience

A minimum of 3-5 years of work experience in the area of HRM and in particular HR policy, processes and client service help desk.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K43290.00

Job Location:

Waigani

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