Job Description

Designation : Executive Manager- Compliance, Audit & Monitoring (Code- DPM 09-1)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY: PERSONNEL MANAGEMENT	SYS. POSN. NO: 1490000245	REF. NO: DPM 09-1
WING : HRA&CA WING	DESIGNATION/CLASSIFICATION:  EXECUTIVE MANAGER – COMPLIANCE, AUDITING & MONITORING (MA&C) GRADE 18
DIVISION: COMPLIANCE, AUDITING AND MONITORING	LOCAL DESIGNATION: EXECUTIVE MANAGER – COMPLIANCE, AUDITING & MONITORING (MA&C) GRADE 18
BRANCH:	REPORTING TO:  SYS. POS. NO:             REF. NO: DEPUTY SECRETARY – HRA & CA         DPM 01-18
SECTION:	LOCATION: CGO - WAIGANI

HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
ORG 1/2016	Structure approved date: 29 March 2016	Reno, Revise JD.
ORG 1/2020	Structure approved date: 01 July 2020	Reno, Revise JD – subsumed into Regional Directorates
ORG 1/2025	Structure approved date:27 March, 2025	Reno, Revise JD – transferred out of Regional Directorate

2.  PURPOSE

To manage, control and coordinate the functions and resources of the Division of Compliance Auditing & Monitoring, particularly in the area of auditing for compliance to policies, systems and procedures relating to organizational planning and design, human resource planning and performance management, personnel emoluments expenditure and planning in the National Public Service.

3.  DIMENSIONS

Financial Limit: K50,000.00

Staffing: 38

Supervises FOUR (4) Branch Heads:

• Manager – NGI Region and Administration Sector, Gr.16
• Manager – MOMASE Region and Social Sector, Grade 16
• Manager – Highlands Region and Economic Sector, Grade 16
• Manager – Southern Region and ILOS, Grade 16

Others include assets (computers, printers, telephones)

4.  PRINCIPLE ACCOUNTABILITIES

4.1 Effective and efficient management of the Division functions and resources and implementation of the Annual Work Plan and Division Annual Work Plan.

4.2 Efficient co-ordination of monitoring and evaluation of policies, systems and programs relating to all personnel management functions to ensure standards and practices are maintained.

4.3 Effective co-ordination of manpower and payroll audits ensuring that public service agencies staffing levels are maintained and personnel emoluments expenditure are at acceptable levels and reporting on areas of non-compliance with recommendations for improvement.

 4.4 Efficient co-ordination of the conduct of Staffing, Establishment and Personnel Emoluments desk top audits and analysis and fortnightly reporting to Secretary DPM with appropriate recommendations.

4.5 Effective co-ordination of the State of the Service Reporting activity and submission of report by March deadline.

4.6 Proficient co-ordination of providing advice on HR policy and practice in order to maintain quality client service.         

4.7 Timely preparation and presentation of reports/briefs and divisional management reports to Secretary DPM.

5.  MAJOR DUTIES    

5.1  Direct, manage and control the functions and resources of the Division in line with the DPM Corporate Plan 2019-2022 and Annual Work (Management) Plan and the Divisional Work Plan.

5.2  Co-ordinate monitoring and evaluation of policies, systems and programs relating to all personnel management functions to ensure standards and practices are maintained.

5.3  Co-ordinate manpower and payroll audits to ensure the public service agencies maintain staffing levels and the payment of personnel emoluments are consistent with National Government policies and priorities and report on areas of non-compliance with recommendations for improvement.

5.4  Co-ordinate the conduct of Staffing, Establishment and Personnel Emolument desk top audits and analysis and make recommendations and report fortnightly on findings to Secretary DPM.

5.5  Co-ordinate the provision of advice on all HR policy and practice in order that a high quality of client service is maintained and improved.

5.6  Prepare and present periodic reports/briefs and divisional management reports to Secretary as required.

6.   NATURE AND SCOPE

The job is essentially an executive management position and requires the strategic management of a division and its’ financial and human resources in order that the goals and objectives identified in the Management Action Plan (MAP) and Implementation Schedule are met in an effective and efficient manner.

The job also requires the overall coordination of monitoring, evaluation and reporting of policies, systems, programs and personnel emoluments expenditure through conformance and performance audits and desk top audits to ensure consistency with the standard DPM audit policy and practice and the PNG Government’s focus on controlling personnel emoluments expenditure and the provision of reports and recommendations to the Secretary in timely manner. The position is one of collaboration and teamwork based on mutual trust and respect for one another.

The scope of the job is limited to Departments and Agencies located in the National Public Service including Public Hospitals, Provincial Administrations, Provincial Health Authorities and Chief Executive Officers of Public- funded Organizations.

6.1             WORKING RELATIONSHIP

(a) Internal

• Secretary, Deputy Secretaries, Executive Managers, Managers and  of the department.

(b)External

• Department Heads, Provincial Administrators, Chief Executive Officers, Senior Officers of Central and line Agencies, Hospitals and Provincial Health Authorities and HR Staff.

6.2         WORK ENVIRONMENT

The position is located in Waigani but requires some visits to the ine Departments and Agencies in all Sectors, Provincial Administrations, Public Hospitals and Provincial Health Authorities.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

• Rules/procedures
• Public Services (Management) Act 1995, Public Service General Orders, Code of Conduct and Business Ethics, Public Finance (Management) Act 1995, DPM Circular Instructions, Finance Instructions, DPM Audit Manual.
• Decision
• Management Action Plan for the Division
• Audit Plan for selected sites
• Audit Reporting including findings and recommendations
• Allocation of work assigned to staff
• Performance Agreements (SPAs)
• Personnel Emoluments Expenditure findings
• Industrial Awards
• Recommendations
• Management Action Plan (MAP) and Audit Reports for implementation of corrective measures
• Budget
• Divisional Work Schedule (Plans)
• HR matters

8.  CHALLENGES

The effective implementation of Management Action Plan and Implementation Schedules, Record Management, Strategic HR and financial management, Soliciting timely DPM and Agency management feedback on audit outcomes and personnel emoluments expenditure and public speaking.

9.  QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

•    Master’s Degree in Human Resource Management, Public Administration, Public Policy, Development Administration or Business Management.

(b) Knowledge

•    Public Service (Management) Act 1995; Public Service General Orders; Code of Conduct and Business Ethics; Public Finance (Management) Act, 1995; DPM Circular Instructions; Finance Instructions
•    Public Service systems and procedures
•    DPM Audit Policy Principles and Practice
•    Organic Law on Provincial and Local Level Government
•    SCMC Act
•    SRC Determinations
•    Non-Citizens Employment Act
•    Employment Act
•    Industrial Awards

(c) Skills

Expertise in Strategic Planning and Management, high level of financial management skills, high level of written and oral communication skills, high level of interpersonal skills, research and analytical skills, record-keeping skills, good public relations skills, computer skills (at least Microsoft Word, Excel, PowerPoint), high level of interview skills, presentation skills, public speaking skills.

(d) Work Experience

At least 15 years’ service in the National Public Service with relevant experience

in auditing for compliance, performance management and evaluation, planning and management.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K73138.00

Job Location:

Waigani

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