Job Description

Department of Personnel Management

Designation : Senior HRAS Officer (OD, Staffing & Establishment) (Code- DPM 08-48)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000419

REF. NO:

DPM 08-48

DPM 08-58

WING:

HRA & COMPLIANCE AUDIT

DESIGNATION/CLASSIFICATION: 

ADVISOR 3                                                  Grade 15

DIVISION:

HIGHLANDS & ECONOMIC DIRECTORATE

LOCAL DESIGNATION:

SENIOR HRAS OFFICER (OD, S&E), H/LANDS & ECONOMIC, GRADE 15                                                           

 

BRANCH: HR ADVISORY SERVICES 

REPORTING TO:                          SYS. POS. NO:             REF. NO: MANAGER HRAS -H/LANDS & ECONOMIC          DPM 08-35                           

SECTION: HIGHLANDS REGION

 

LOCATION:

WAIGANI

                                                            HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG:1/2025

Refined structure approved :27th March 2025.

Reno, Redes, Revise JD

 

2.    PURPOSE

  • To maintain responsibility to the Manager in providing appropriate HR Advisory services to whole of government especially the Highlands Region Agencies in ensuring compliance on approved processes in implementing & facilitating of all OD matters and staffing & establishment matters
  • To provide compliance assessments on OD and S&E and manpower matters and their relevant payroll requirements
  • Responsible to the Human Resource Advisory Service Manager for the monitoring and reporting on Staffing and Establishment for the Highlands Region Provincial Administrations, Public Hospitals and Provincial Health Authorities on a monthly, quarterly and annual basis as well as providing reports for the Budget Review Process and for the Organization, Staffing and Personnel Emoluments Audit Committee (OSPEAC). 

3.    DIMENSIONS

Financial – Nil

Staff supervised – 1

Others – Nil

4.     PRINCIPLE ACCOUNTABILITIES

4.1     Effective sound advice and accurate interpretation of the Public Service (Management) Act 2020, Public Finance Management Act, Public Service General Orders (2012) to clients.

4.2    Effective client service on all matters relating to organization design & staffing review matters .

4.3    Development of client service standards and maintenance of the help desk.

4.4    Effective coordination of public service retirement & redundancy program within financial means.

4.5     Attend meetings and report outcomes.

4.6    Effective implementation of staff performance appraisals.

4.7    Effective reporting on section activities.

4.8   Effective monitoring and reporting on S&E including retirement and redundancy on a monthly, quarterly and annual basis.

4.9     Timely provision of reports for the Budget Review Process and to OSPEAC. 

4.10   Effective records management of all S&E review outcomes

4.11   Effective reporting on R&R on a fortnightly, monthly and quarterly basis

4.12   Timely provision of reports to the Branch Manager. 

4.13    Effective records management of all R&R activities.

5.     MAJOR DUTIES

5.1   Provide sound interpretation and advice to clients on HRM policies, acts, practices and processes.

5.2   Provide information and advice to assist clients comply with matters relating to organization design, staffing & establishment relating to retirement and retrenchment numbers, staffing numbers, agency profiling and relevant payroll requirements.

5.3   Assist develop and maintain effective client service standards to achieve timely results.

5.4   Administer the sector retirement & redundancy programs under the relevant policies and MOA.

5.5   Administer OD matters

5.6   Administer  staffing, establishment and manpower monitoring and other requirements

5.7   Participate in other cross functional activities within the division as and when required.

5.8   Provide progressive weekly activity report on all assigned activities.

5.9   Administer organization structure loads

5.10  Administer staffing, establishment and manpower monitoring on the IHRPMS           

6.     NATURE AND SCOPE

The job focuses on provision of comprehensive advisory services as well as compliance checks undertaken on Organizational design, staffing establishment review and updates and payroll transactions on structures and staffing number updates ensuring compliance with the Public Service (Management) Act 2020, and the Public Service General Orders (2012).

The position must also ensure all Organizational design, agency HR profiles, redundancies and retrenchments are properly recorded into a database and effectively monitored for sound reporting purposes.

The scope of the job is limited to Provincial Administrations, Public Hospitals and PHAs in the NGI Region.

6.1   WORKING RELATIONSHIPS

(a)  Internal

  • This position is one of three positions that reports directly to the Manager – HR Client Service

                          

  1. Consults and liaises with officers at the same level within the Division and other relevant DPM divisions (Legal & Investigations, Industrial & Employment Conditions, MIS&S).

(b)  External

  • The incumbent as and when required liaises and consults with counterparts from NGI Region Agencies in Provincial Administrations, PHAs and Public Hospitals.
  • Liaises with HRM Managers or their delegates, Provincial Administrators and CEOs.

6.2  WORK ENVIRONMENT

The position is administrative and is located in Wewak however, when required, official visitation to Waigani to consult on Client Service matters specifically on OD, Staffing Establishment matters, Redundancies and Retrenchments is inevitable.

7.     CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/procedures – Job operates within the precincts of the Public Service (Management) Act 2020, Public Service General Order, Code of Conduct and Business Ethics, Public Finance (Management) Act, DPM Circular Instructions. Constraints will be due to amendments to policies and legislations and restrictions imposed through government circulars and instructions like redrafting of human resource management policies, practices and procedures.

Decision- Effective and appropriate advice on the implementation processes relating to delegated powers from the Secretary under Section 23 of the Public Service (Management) Act and allocation of work assignments to subordinate officer.

Recommendations - Facilitate effective approval process on submissions by Region Agencies.

8.     CHALLENGES

Key challenges for the job include:  effective implementation of the Section Annual Work Plan, record management, timely, effective and efficient execution and completion of HR matters and resource constraints.

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a)  Qualifications

  • First degree majoring in Human Resource Management, Business or Public Administration.
  • Diploma in HRM, Public Administration or other qualifications acceptable by Secretary DPM.

(b)  Knowledge – Must have good knowledge of the following: 

  • Public Service (Management) Act 2020, General Orders, Business Processes
  • DPM Circular Instruction, Finance Instructions
  • Public Finance (Management) Act
  • Public Service Policies, Procedures, Practices and Systems
  • Organic Law on Provincial and Local Level Government
  • Code on Ethics and Conduct
  • Industrial Laws/Awards, Labour Law
  • SCMC Act
  • District Development Authority Act/ PHA Act

(c)  Skills - Ability to demonstrate the following at a high level:-

  • Good Leadership and supervisory skills
  • Written and Oral (presentation) communications
  • Interpretative and research
  • Public Relations & Inter-personal
  • Investigation, negotiation
  • Analytical, numerical
  • Computer (Microsoft Word, Excel spreadsheet)

(d)   Experience

A minimum of 3-5 years of work experience on HR functions and 2 years supervisory experience preferably in the Public Sector is essential.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K51050.00

Job Location:

Waigani

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