Job Description

Designation : Assistant State of Service Reporting Officer (Code- DPM 01-11)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY Department of Personnel Management	SYS. POSN. NO. 1490000037	REF. NO. DPM 01-11
OFFICE Office of Secretary & Executive Services	DESIGNATION/CLASSIFICATION  Assistant SOSR Officer, Grade 10
DIVISION: Office of the Secretary and Executive Services	LOCAL DESIGNATION: Assistant SOSR Officer, Grade 10
BRANCH Public Service Information Centre	REPORTING TO:         SYS. POS. NO.    REF. NO. Snr SOSR Officer      1490000360         DPM 01-08
SECTION State of Service	LOCATION Central Government Office –Waigani

HISTORY OF POSITION

FILE REF.	DATE OF VARIATION	DETAILS
ORG. 1/2025	Structure Approved Date:27th March 2025	No change

 

2. PURPOSE

To assist with the negotiations and arrangements with agencies in research, data collection and analysis for report writing, ministerial briefs, ministerial statements, NEC Information papers, media publications and the state of the service report.

3. DIMENSIONS

4. PRINCIPAL ACCOUNTABILITIES

Ensure that assistance is provided to the Senior State of the Service Reporting Officer in negotiations, data collection, data entry, analysis and report writing.

5. MAJOR DUTIES

• Liaise with Government agencies for information gathering
• Conduct surveys, drafting of questionnaires, distribution, collection, data entry, analysis and report writing.
• Undertake vetting of surveys for other divisions and branch.
• Attend parliament sessions and other important events sanctioned by the department for information gathering with report submitted to the secretary
• Research, information gathering and analysis from Annual Management Reports, Management Action Plans, Monitoring & Compliance Reports, Alesco data and other useful information sources
• Maintain filling system for the branch
• Take follow up actions of the branch to ensure that directives are adhered to as per the work plans
• Provide administrative services to the branch

6. NATURE AND SCOPE  

         Reports directly to the Senior State of the Service Reporting Officer

6.1 REPORTING AND WORKING RELATIONSHIPS

 

(a) INTERNAL

• PSIC officers and other officers in the department 
•  

(b)EXTERNAL  

• Government agencies
• Research institutions
• Development Partners

7. CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures	Public Services (Management) Act 2014, Public Service General Orders, 2012 Code of Conduct and Business Ethics, 2002 Public Finance (Management) Act 1995, Finance Instructions
Decision-making ability	Management Action Plan for the Division Audit Reporting including findings and recommendations Performance Agreements (SPAs) Personnel Emoluments Expenditure findings Industrial Awards
Recommendations:	Management Action Plan (MAP) Divisional and branch Work Schedule (Plans) HR matters
Expected Behaviors	Transparency – share information freely with clients. Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately. Timeliness – reports provided on time

 

8. CHALLENGES

 

9. QUALIFICATIONS, EXPERIENCES, SKILLS                   

(a) QUALIFICATIONS

• Preferably a university degree in the field of Public Administration, Economics, Political Science, Psychology, Human Resources or related field acceptable by the departmental head.

(B)   KNOWLEDGE  

• Public Service Management Act 2014
• Public Service General Orders
• Public Finance Management Act
• Principles of Research methods and techniques
• Office Management

(C)    SKILLS  

• Excellent communication Skills-Oral and written
• Computing-Word, Excel, Power Point and others
• Analytical, problem solving and negotiation skills
• Interpersonal and public relations skills

(D)  WORK EXPERIENCE

• A minimum of 2 years working in policy and research in public organizations.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K32404.00

Job Location:

Waigani

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