Job Description

Designation : Manager - Home Ownership (Code- DPM 03-6)

Job Description / Responsibilities:

	SEQ NO:1490000437            POS. NO. DPM 03-6
DEPARTMENT PERSONNEL MANAGEMENT	DESIGNATION/CLASSIFICATION MANAGER HOME OWNERSHIP GRADE 16
OFFICE/AGENCY	LOCAL DESIGNATION MANAGER, HOME OWNERSHIP PUBLIC SERVICE HOUSING
DIVISION PUBLIC SERVICE HOUSING	HIGHEST SUBORDINATE      POS. NO. SENIOR HOME OWNERSHIP OFFICER, GRADE 14, DPM 03-7 HOME OWNERSHIP OFFICER, GRADE 12, DPM 03-8
BRANCH HOME OWNERSHIP BRANCH	IMMEDIATE SUPERVISOR EXECUTIVE MANAGER, PUBLIC SERVICES HOUSING, GRADE 18
SECTION	LOCATION CENTRAL GOVERNMENT OFFICE, WAIGANI

 

HISTORY OF POSITION

 

DPM FILE NO.	DATE OF VARIATION	DETAILS
Impl:	4/11/2014	Created.
	6/4/2016	Reviewed
	02/07/2019	Transferred from OGAPSH – PSIH, Reclass from Grade 15 to Grade 16, Redes, Revised JD, Reno
ORG:1/2025	Structure Approved Date:27th March 2025	Redes, Revise JD

1.PURPOSE         

• Accountable and Reporting to the Executive Manager PS Housing for development of appropriate home ownership projects or schemes for staff of the public Services at the three levels of Government.
• The strategies and plans of the projects are efficient and effective management and executed to achieve Government objectives on housing (home ownership).
• Ensure in control of the overall management of the housing projects and administrative tasks and reporting to the committees and DPM management on scheduled meetings in an effective, efficient and timely manner.
• Develop and drive a performance culture with the focus on continuous improvement, accountability and personal responsibility.
• Lead, manage and motivate teams to achieve excellence in all activities.

2.ACCOUNTABILITIES

• Support and provide advice to the Executive Manager in planning and executing project strategies to achieve the project objectives in the development and delivery of housing (homeownership) at all tiers of Government.
• Provide strong and quality leadership, effective and proactive management, operational and tactical support to the project team.  
• Provide the sound policy, technical and financial advice on homeownership to the Executive Manager Public Service Housing, Deputy Secretary Policy & Reform and to the Secretary DPM.
• Provide support to Executive Manager Public Service in managing and directing the operations of the branch including other related activities across the Division and Department.
• Assist the Executive Manager implement the project related Policy on Homewonership and guidelines per homeownership projects.
• Contribute to the Department MAP and Corporate plan reviews, Division and branch workplans, Division’s Annual Report, quarterly reports and annual recurrent budget and PIP budget if required, staff 2 x periodic appraisal based on performance against branch’s work and division work plan and training plan annually. Assisting to implement plans to meet corporate objectives by working with smarter principles and safety standards.
• Provide motivational leadership and support to the branch, ensuring clarity of directions, effective communication and development of personal potential including appraisals and training plans.
• Provide regular weekly reports on projects based on the accumulated weekly report, the provision of the quarterly reports in a timely manner. 
• Effective management of health and safety issues of staff by ensuring Personnel Protective to be worn with safety rules to be observed at all times on and off sites to ensuring zero percent (0%) injury and work lose time

3.MAJOR DUTIES

• Oversees housing construction projects from conception to completion, managing budgets, schedules, and resources while ensuring compliance with building codes and quality standards.
• Coordinating with clients, architects, engineers, and contractors, negotiating contracts, conducting site visits, and managing risk to ensure projects are delivered on time, within budget, and to the Department’s satisfaction.
• Manage the costs and contracts of construction projects from start to finish, performing tasks such as cost estimating, budgeting, tendering, contract negotiation, and monitoring expenses throughout the construction phase.
• Ensure compliance with legal standards, negotiate contracts with builders, and provide financial advice to Department to achieve project completion within budget and to required quality standards. 
• Design, plan, and supervise the fit outs for buildings, construction of houses and responsible for the safety, usefulness, and aesthetics of buildings and houses. Must design structures that satisfy the Department’s needs while conforming to the laws and regulations of the areas in which the structures will be built.
• Work closely with engineers, urban planners, contractors, and landscape architects.
• Inspects the building site to see what the land looks like, works with the builder to find the right piece of land for a structure. Consider the what kind of design the building should have in relation to the site.
• Creates preliminary sketches, usually using computer-assisted design and drafting (CADD) software, revise the plans to Department’s expectation, preparing the sketches and final specifications of a building, oversee and approve the construction as it progresses.
• Preparation and submission of plans to Physical Planning and Building board seeking approval of design and documentation for construction.
• Elevation of Tenders for construction with the Technical Team
• Implement stringent workplace health, safety and occupancy accordingly to General Orders 19 on site at the property portfolio
• Implement annual work plan for the Branch and Division. Plan weekly work plan and delegated routine tasks to the home ownership officers.
• Supervise third party or external contractors including the carpenter, electrician    and trade assistant during implementation of maintenance requests and projects and sign off on all jobs. 
• Liaise with contractors and suppliers on project related matters and report progress to Executive Manager – Public Service Housing on a regular basis.
• Present periodic briefs, reports, Annual Reports and Financial Report for the Executive Manager Public Service Housing.

4.REPORTING AND WORK RELATIONSHIP

4.1.Internal

• Report to the Executive Manager PS Housing
• Report to the Project Steering Committee (Whole of Government)
• Liaison with DPM Executive Management Team (EMT)
• Liaison with PS Housing Division Team
• Liaison with key technical Stakeholders   
• Laison with Representative of Agencies accommodated in CGO building
• Liaison with other tradesman personnel internal and external 

4.2.External

• Liaison with Donor partners
• Liaison with inter agencies
• Liaison and negotiate Builders and Contractors
• Liaison with Building service providers
• Liaison and negotiate with Hardware Suppliers of products for both buildings.
• Liaison with NCDC
• Liaison with National Procurement Commission
• Liaison with Department of Finance
• Liaison with PNG Power
• Liaison with Water PNG 
• Liaison with Department of Works
• Liaison with Department of Lands & Physical Planning
• Liaison with Provincial Government, District and LLGs

5.PERSON AND POSITION SPECIFICATIONS5.1.

Educational Qualification	A Bachelor’s Degree in Architecture and Building or other qualifications acceptable Must be Registered Architect or should serve as an apprentice
5.2.Work Experience	Over fifteen (15 years) work experience in the Public Services with at least 5 years experiences relevant experience in project management or similar field. in building administration (finance, budget, project management etc) in extensive experience in contemporary maintenance and project management Possess a keen understanding of housing development processes, construction techniques, and related software.
5.3.Knowledge	Sound knowledge of Project Management Sound knowledge of Risk management Demonstrated knowledge of industry standards and regulations Demonstrated knowledge of planning and organization, buildings, facilities management, maintenance and services design principles.   Relevant field and extensive experience working on projects and with donor partners. Knowledge of the Public Services (Management) Act Sound knowledge of the Building Act Sound knowledge of the Building Regulation. Sound knowledge of the Land Acts, Physical Planning Act, Survey Act & Valuation Act Sound Knowledge of NCDC Land Tax Act  Sound Public Finance (Management) Act Sound knowledge of the Public Service General Orders Sound knowledge of all relevant Public Service systems, process and procedures
5.4.Skills	Maintain strong and effective communication with all project stakeholders both verbal and written.  Exhibit excellent organizational skills to manage the complexities of housing projects, with time management skills and the ability to prioritize work Lead, mentor, and manage project teams, subcontractors, and vendors effectively. A team player with excellent attention to detail, excellent interpersonal and conflict resolution skills Demonstrate strong business and financial management skills, understanding cost management and forecasting.  Computer literate with knowledge of MS Office, MS Excel, MS PowerPoint and email with ability to plan and schedule maintenance, write reports and produce presentation Ability to read and interpret technical drawing Ability to work with less supervision
5.5.Personal Qualities (Values)	Customer focus Multi-tasking Proactive and creative Commitment to work for DPM as a central agency and support work values and principles Must be supportive, proactive, high performing, competent, must be willing to share information and work after hours, over weekends, on public holidays and shutdowns Honest, respect and trust are a must which set the foundation for Team work Commitment to work for DPM as a central agency and support work values and principles No corruption is entertained and/or allowed. Be trustworthy and conduct the role with integrity.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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