Job Description

Department of Personnel Management

Designation : MANAGER – POLICY REVIEW & COORDINATION (Code- DPM 05 - 09)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

 

DEPARTMENT OF PERSONNEL MANAGEMENT

 

SYS. POSN. NO:

 

1490000029

 

 

 

REF. NO:

 

DPM 05 - 09

OFFICE:

 

POLICY & REFORMS

 

 

DESIGNATION/CLASSIFICATION:

 

MANAGER – POLICY REVIEW & COORDINATION, GRADE 16

 

DIVISION:

 

STRATEGIC POLICY DEVELOPMNENT 

 

LOCAL DESIGNATION:

 

MANAGER - HR POLICY COORDINATION & ADVICE

BRANCH:

 

POLICY REVIEW & COORDINATION

 

REPORTING TO:  EXECUTIVE MANAGER – STRATEGIC POLICY DEVELOPMENT

 

SYS. POS. NO: 1490000013

 

REF. NO: DPM 05 - 1

 

 

SECTION:

 

LOCATION:

 

WAIGANI

 

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

(Agency Reference/File No.)

        

(Record of how position has changed)

ORG.1/25

27/03/2025

No change

2.    PURPOSE

Provide comprehensive HR policy advice whilst also ensuring proper coordination of HR policies within the standards, paradigms and procedures to enhance efficiency, accountability and best practice within the Public Service in compliance with Public Sector Reforms. 

3.    DIMENSIONS

  • Finance: Nil
  • Staff:  Seven
  • Others: The position includes both budgetary and supervisory responsibilities.

4.     PRINCIPLE ACCOUNTABILITIES

  • Effective and efficient management of HRPCA Branch.
  • Conduct and carry out research and development on HRPCA Systems, policies, systems and practices.
  • Conduct and carry out research and development on HRPCA Policy planning and practices.
  • Analyze and review existing HRPCA Policy systems and practices.
  • Advise clients on HR policies and practices.
  • Coordinate HR policies

5.     MAJOR DUTIES

  • Direct, control and co-ordinate the functions, activities and resources of the HRPCA Branch.
  • Direct, control and co-ordinate research, development and formulation of HRPCA policy guidelines, standards, paradigms, work ethics and procedures to enhance efficiency, accountability, transparency and best practice in the Public Service.
  • Plan and co-ordinate the implementation of HRPCA for Public Sector Reforms programs within Provincial and Local Level Governments in accordance with Government policy.
  • Develop and formulate research parameters and guidelines to ensure relevance and clear understanding of responsibilities by staff.
  • Direct and control work programs, schedules and reporting system for the Branch.
  • Submit reports and research findings to Management.
  • Develop a comprehensive on the job training program for Branch staff.
  • Conduct appraisal of subordinate staff in accordance with the revised staff performance appraisal guideline
  • Reports directly to the Executive Manager – Strategic Policy Development Division.
  • Report to Deputy Secretary – Policy Development & Reform
  • Facilitate Secretariat services

6.     NATURE AND SCOPE

The scope of this position is primarily focused on HRPCA policy coordination and advice on the functions. Conduct research and review / development HRPCA policies, systems and process for PNG Public Services.

6.1                WORKING RELATIONSHIP

(a) Internal

  • Consult Executive Manager and Managers in Strategic Policy Development Division
  • Consult with Executive Managers and Managers in other Divisions and Branches.

(b) External

  • Maintain liaison with First Assistant Secretaries and Assistant Secretaries Departments and Provincial Administrations.                
  • Liaise and consult with relevant organizations and institutions both within PNG and abroad on issues of interest.

6.2                 WORK ENVIRONMENT

The position is a technical position that requires a policy development specialist to occupy and perform effectively on the job.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Business Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Public Finance (Management) Act
  • Public Service Policies, Procedures and Systems
  • Employment Act
  • Human Resource Practices & Procedures
  • Organic Law on Provincial & Local Level Govt.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager (CSD) based on recommendations.

Recommendations:
  • Can provide Recommendations to Executive Management.

Expected Behaviors
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings and attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

8.    CHALLENGES

  • Require constant Staff commitments
  • Lack of relevant experiences to perform the job
  • Resource constraint (funding, transport etc.)
  • Timely management approvals/ support to execute the job

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • A degree in Public Administration, Public Policy & Management, Human Resource Management and or Political Science

(b) Knowledge

  • Public Service (Management) Act, General Orders, Public Finance Management Act, Organic Law on Provincial & LLG, relevant Government policies and parts of PNG Constitution.
  • Well versed in theory and practice of public policy analysis, development and formulation, public administration and management and PNG public administration. Must have thorough knowledge of research methods and techniques.

(c) Skills

  • Excellent written and oral (presentation) communications. 
  • Managerial, leadership and decision-making.          
  • Analytical, problem solving and negotiation.
  • Corporate planning and policy development.
  • Public relations.

(d) Work Experience

  • Must have a minimum 5 years’ experience in a senior or a management position.  Proven record in management and administration, strategic policy analysis, policy formulation and coordination.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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