Job Description

Department of Personnel Management

Designation : Senior Driver - Administration (Code- DPM 12-16)

Job Description / Responsibilities:

1. IDENTIFICATION

AGENCY:  Department of Personnel Management

SYS. POSN. NO:   149000235

REF. NO:   DPM 12-16

 

OFFICE:

DESIGNATION/CLASSIFICATION:  

Senior Driver- Administration Grade 9

DIVISION:

Finance & Administration

LOCAL DESIGNATION:

Senior Administration Driver

BRANCH:

Administration Services

REPORTING TO:          SYS. POS. NO:             REF. NO:

Transport Officer        1490000230              DPM 12-12

SECTION:

Not Applicable

LOCATION:

Central Government Office Building, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/2000

23/05/2000

Created

ORG: 1/2003

26/11/2003

Abolish/Create

ORG: 1/2007

11/09/2007

Created

ORG: 1/2009

28/07/2009

Reno/Redes/Revise JD

ORG: 1/2014

17/03/2014

Revised/Redes

ORG: 1/2016

29 March 2016

Reno

ORG:1/2019

29 July

Reno

ORG: 1/2025

27 March 2025

Reno, Reclass, Revised JD

2.  PURPOSE

  • To provide effective administrative support services.

3.  DIMENSIONS

Financial: Nil

Staff: Reports to the Administration Officer (Transport), Administration Officer (Logistic) and to the Senior Administration Officer in the absence of his/her superiors.

Others: Nil.     

4. PRINCIPLE ACCOUNTABILITIES

  • Provision of reliable and safe driving services to the departmental staff and other senior executives
  • Maintenance of daily departmental vehicle fleet
  • Management of Log Books and other associated records
  • Perform and assist in other administrative duties as and when required.

5.  MAJOR DUTIES  

  • Provide safe, sound and effective driving duties to departmental staff;
  • Provide a report on the condition of the departmental fleet;
  • Ensure departmental fleet is maintained, neat & tidy and is fully operational on daily basis;
  • Administer the vehicle log book and mileage usage records effectively;
  • Assist in collecting, delivering and sorting out departmental mailing system with respect to incoming and outgoing correspondences with the department and other external agencies;
  • Enforce coordination and usage of departmental fleet;
  • Assist in photocopying, filing documents and answering telephone calls; and
  •  Assist and perform other administrative duties as and when required. 

6.   NATURE AND SCOPE

This position requires an incumbent with at least Grade Ten and a relevant tertiary qualification as he/she will provide competent and reliable transport reports to the Administration Officer (Transport) and Senior Administration Officer through his/her immediate supervisors.

                                                                                                                      

6.1 WORKING RELATIONSHIP

(a) Internal

  • Reports to Administration Officer (Transport) on daily departmental transport support activities.
  • Liaise and consult with departmental staff regarding fleet associated management tasks.

(b) External                        

  • Assist and maintain good relationship with colleagues from Works and Supply (Works Department) and other agencies. 

6.2 WORKING ENVIRONMENT

The position is located in Department of Personnel Management in Waigani, NCD and provides effective and reliable administrative driving support services to the departmental staff.

7.  CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules and Procedures
  • Public Service Code of Conduct
  • Public Service Management Act
  • Public Service General Orders
  • Employment Act
  • Vehicle User Policy Guideline

Behaviors/ Values
  • Transparency – share information freely with clients.
  • Customer Service – answer phones within 3-6 rings. Also, attend to clients in the office immediately.
  • Timeliness – respond to clients requests within a day

Recommendations:
  •  Nil.

Can provide advice but Recommendations to be made by Administration Manager.

Decision-making ability
  • Nil

Formal approval to be given by Executive Manager (CA&R) based on recommendations.

8. CHALLENGES

The position requires an incumbent who is committed and reliable. The job holder is required to ensure effective, reliable and safe day-to-day administrative driving support services to the departmental staff.

9. QUALIFICATIONS, EXPERIENCES AND SKILLS

The ideal candidate must possess the following personal attributes particularly:-

(a) Qualifications

  • Minimum of Grade Ten (10) but Grade Twelve (12) qualification is preferred.

(b) Knowledge

  • Excellent understanding of Road Transport Safety Rules and Regulations;
  • Security & Safety Intelligence;
  • Good office procedures and protocols;
  • Good understanding of PTB processes and procedures;
  • Vehicle maintenance;
  • Radio Communication; and
  • Internal Administrative procedures and procedures.  

(c) Skills

  • Excellent Defensive Driving Skills
  • Good Communication Skills (Oral & Written)
  • Outstanding Customer Service
  • Interpersonal
  • Two (2) Way Radio Communication Skills.

(d) Work Experience

  • At least five (5) years work experience as a Driver is desirable;
  • Clean Police Record;
  • Medically fit; and
  • Must be honest, reliable and of good character.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K29012.00

Job Location:

Waigani

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