Job Description

Department of Personnel Management

Designation : Deputy Secretary (HR Advisory & Compliance Audits) (Code- DPM 01-17)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

SYS. POSN. NO:

1490000010

REF. NO:

DPM 01-17

OFFICE:

Office of the Secretary & Executive Services

 

DESIGNATION/CLASSIFICATION:

Deputy Secretary -Human Resource Advisory & Compliance Audit, Grade 20   

WING:

Human Resource Advisory & Compliance Audit

LOCAL DESIGNATION:

Deputy Secretary -Human Resource Advisory & Compliance Audit

DIVISION:

 

REPORTING TO:           SYS. POS. NO:       REF. NO:

Secretary                     1490000001          DPM 01

BRANCH:

 

LOCATION:

Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

 

26/11/2003

 

IMP: 6-2-2

13/09/2007

Reno/Revised Duties

 

09/09/2009

Renumber

 

19/01/2010

Review Job Description

CS 8-3-27

21 /05/ 2013

Review Job Description

 

27/08/2015

Re-designate/ Revised JD

 

29/03/2016

Redesignation, Reno, Revised JD

ORG 1/2020

01/07/2020

Reno, Redesign, Revise JD

ORG 1/2025

27/03/2025

Reno, Redesign, Review JD

2.  PURPOSE

This position is responsible for providing strategic leadership and direction for the management and coordination of Human Resource Advisory & Compliance Audit (HRA&CA) functions particularly; the Compliance Audit & Monitoring of agency performance on the devolved HR functions, cost control strategies on personnel emoluments; provision of technical advice on the HR Business Process through the Human Resource Advisory Services; Management Information Systems & Support; Public Sector Capacity Building and Institutionalizing and Mainstreaming Gender Equity & Social Inclusion (GESI) in the Whole of Government.

3.  DIMENSIONS

       Financial Limit: K100,000.00

       Vehicle: 1

       Staffing: Have oversight on a total of 162 Staff

       Supervision: Seven (7) Direct Reports/Divisional Heads:

  • DPM 07-1 Executive Manager – MIS&S, Grade 18
  • DPM 08-1 Director HRAS (NGI Region and Admin Sector), Grade 19
  • DPM 08-23 Director HRAS (MOMASE Region & Social Sector), Grade 19
  • DPM 08-45 Director HRAS (Highlands Region & Economic Sector), Grade 19
  • DPM 08-67 Director HRAS (Southern Region & ILOS), Grade 19
  • DPM 09-1 Executive Manager – Compliance Audit & Compliance, Grade18
  • DPM 10-1 Executive Manager – Capacity Building & Development, Grade 18

       Others include assets (computers, printers, telephones)

4.  PRINCIPLE ACCOUNTABILITIES

4.1 Effective management, coordination, direction and leadership of the operations, resources and staff of the Human Resource Advisory & Compliance Audit (HRA&CA) Wing is demonstrated.

4.2 Secretary’s HR and Financial delegations and including other delegations are exercised within legal obligations and standards.

4.3 Timely reports and feedback on the achievements of the Wing’s programs and activities based on the Department’s Corporate Plan, Management Action and Secretary’s Key Result Areas is provided to Secretary on a regular basis.

4.4 Sound advice on HR Business Processes provided in a timely manner to Secretary and the Client Agencies and Key Stakeholders.

4.5 Compliance Audit Reports and Recommendations are effectively implemented.

4.6 Whole of Government Personnel Emoluments Expenditure is effectively monitored.

4.7 Annual Whole of Government (WoG) Staffing & Establishment Report is compiled to support the WoG Annual Personnel Emoluments Budget.

4.8 Department’s ICT Policy is developed and implemented to support the department in its automation initiatives.

4.9 Gender Equity & Social Inclusion (GESI) policy is institutionalized and mainstreamed into WoG agencies.

4.10 Capacity Building programs including Donor Funded programs are effectively managed and coordinated.

5.  MAJOR DUTIES

5.1 Provide overall leadership in the management of the Wings’ functions, programs, resources and staffing in line with the Department’s Strategic HRD Plan, Corporate Plan, Management Action Plan and other Annual Work Plans.

5.2 Take lead to Coordinate with Directors and Executive Managers in compiling comprehensive reports for their respective Regions, Sectors and Divisions to ensure the Wing’s Reports are submitted to the Secretary on timely basis.

5.3 Provide leadership oversight on the prompt administration of the Wage Bill and tracking of the WoG Personnel Emoluments expenditure trend through the annual Staffing & Establishment Reviews and in consultation with Department of Treasury.

5.4 Provide leadership oversight in planning and managing capital investment projects and programs for the Wing ensuring compliance and timely reports to Department of National Planning & Monitoring.

5.5 Maintain constant liaison with other Deputy Secretaries for appropriate policy interpretations and advice on policy matters, executive appointments including HR and industrial relations related matters.

5.6 Provide leadership oversight on the conduct of the Compliance Audits on devolved HR functions under respective regions and sectors and ensuring timely implementation of the audit findings and recommendations for accountability on the performance of agency heads.

5.7 Timely conduct of assessments of the staff performance appraisals for the directors and executive managers as direct reports.

5.8 To provide lead role in ensuring the workforce development and training with emphasis on mainstreaming GESI across the public service.

5.9 Provide leadership oversight on the development and implementation of strategies for developing women in leadership and management roles and seeking technical assistance from development partners for support.

5.10 To provide leadership oversight on the development of the Department’s Information and Communication Technology (ICT) policy and strategy to enhance workforce data management and reporting and improving work efficiency.

5.11 To promptly attend to Secretary’s HR and Financial delegations ensuring cautioned is exercised in performing the roles within the legal obligations and standards.

5.12 Provide overall leadership in the coordination of the Donor Funded programs both overseas and in-county for the public service agencies and providing timely reports to the Secretary on the numbers of the qualified personnel across the public service.

5.13 Provide overall leadership in the coordination of the Capacity Needs Analysis (C.N.A) and other capacity development programs across the public service.

5.14 Maintain constant liaison with the Somare Institute of Leadership and Governance (SILAG) on the delivery, review and evaluation of the PS HR Business Process training.

6.  NATURE AND SCOPE

This position is one of the three (3) Deputy Secretary Positions with the Department of Personnel Management (DPM) and it reports directly to the Secretary, DPM. This position has seven (7) direct reports – four (4) Directors and three (3) Executive Managers:

  • DPM 07-1 Executive Manager – MIS&S, Grade 18
  • DPM 08-1 Director HRAS (NGI Region and Admin Sector), Grade 19
  • DPM 08-23 Director HRAS (MOMASE Region & Social Sector), Grade 19
  • DPM 08-45 Director HRAS (Highlands Region & Economic Sector), Grade 19
  • DPM 08-67 Director HRAS (Southern Region & ILOS), Grade 19
  • DPM 09-1 Executive Manager – Compliance Audit & Compliance, Grade18
  • DPM 10-1 Executive Manager – Capacity Building & Development, Grade 18

 

 

 

​​​​​​​6.1 WORKING RELATIONSHIP

(a) Internal

  • Reports directly to the Secretary, Department of Personnel Management
  • Maintain liaison with the other two Deputy Secretaries: (Policy & Reforms Deputy Secretary & Executive Resourcing Services Deputy Secretary) and Director Corporate Affairs and Capacity Building
  • Liaise with all Divisional Heads, Managers and staff

(b) External

  • Deputy Secretary of line Departments
  • Deputy Provincial Administrators
  • Donor partners and key stakeholders
  • HR Managers of Line Departments and Provincial Administrations and Hospitals/PHAs

6.2              WORK ENVIRONMENT

This role exists in an environment which is more service focused and it is stationed at Waigani but have a wider focus to the Whole of Government in Papua New Guinea in terms of provision of technical Human Resources Advise, monitoring and training to: Agencies, Departments, Hospitals, Provincial Administrations and LLGs. In some areas it directly manages and administers service operations while in other aspects of the function, its role is to provide policy guidelines, systems, expertise and advise on HR matters.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

Rules/Procedures etc.
  • PNG Constitution,
  • Public Services (Management) Act 2014
  • Public Finances (Management) Act 1995
  • Organic Law on Provincial Governments and Local-Level Governments
  • District Development Authority Act 2014
  • SCMC Act 1988
  • Regulatory Statutory Authorities (Appointments to Certain Offices) Act 2004 (as amended 2014)
  • Public Service Regulations 2014
  • Public Employment (Non-Citizens) Act 1978
  • Public Service General Orders
  • Human Resource Practices & Procedures
  • SRC Act 1988 and subsequent Determinations
  • Other related Statutory organizations legislations.
  • Integrated HR/Payroll System
  • GESI Policy
  • HR Business Process

Decisions:
  • Financial limit of K100, 000.
  • Make decisions on activities for Human Resource Compliance & Corporate Affairs Wing and can approve documents within the Division for implementation

Recommendations:
  • Provides recommendation to DPM Secretary for decisions & make recommendations on Operational activities of the Wing 

8.  CHALLENGES

  • This role requires attention to details, analytical skills, and the ability to lead and manage teams and groups to achieve projects deadlines. It requires in-depth understanding of both Public Service Policies, Acts and Regulations and the HR Business process in order to lead Divisions and Offices which are responsible for providing advice and implement policies related to functions of the Department

9.  QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Master’s degree in Human Resources Management/Public Administration/Economics/Management is essential

(b) Knowledge

  • Human Resource Management functions and responsibilities inclusive of Organizational Development, Recruitment, Training and Capacity Building, Job Evaluation and Design, and Industrial Relations
  • Sound knowledge of Financial Management - conversant with Public Financial Management Act 1995, understanding the government’s budgetary process and cycles; can analyze and interpret balance sheet and financial statements
  •  Sound knowledge of Public Service (Management) Act 2014
  • Sound knowledge of Public Finance (Management) Act 1995
  • Broad knowledge of the Public Service General Orders
  • Broad knowledge of Public Service Code of Ethics and Conduct
  • Sound knowledge of SCMC Act 1988
  • Employment of Non-Citizens Act 2007
  • Sound understanding of Regulatory Statutory Authorities (Appointment to Certain Offices) Act 2004
  • Sound knowledge of all relevant Public Service systems, processes and procedures
  • All relevant legislations application in the Public Service
  • HR Business Process
  • GESI Policy

(c) Skills

  • High quality leadership and management ability
  • Strategic thinking and execution
  • Team- and relationship-building
  • Communication and presentation
  • Being trustworthy and open
  • Delegation
  • A positive mind-set
  • Adaptability to change
  • People management skills
  • Innovative and Analytical Skills
  • Public Relations
  • Interpersonal
  • Microsoft Office Applications

(d) Work Experience

  • The candidate must have a minimum of 10-15 years of experience in Human Resource Management field, must be human resource practitioner with working experience on the job, the candidate must also process the experience in financial management that combined with HRM, will give the candidate a strong position to make decision
  • At least 7-10 years’ supervisory experience at the managerial & leadership level.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K107372.00

Job Location:

Waigani

Apply