Job Description

Department of Personnel Management

Designation : Manager- Workforce Planning (Code- DPM 05-16)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

 

SYS. POSN. NO:

1490000042

 

REF. NO:

DPM 05 - 16

OFFICE:

 POLICY & REFORMS WING

DESIGNATION/CLASSIFICATION:

 

MANAGER - WORKFORCE PLANNING/ GRADE 16

 

DIVISION:

 

STRATEGIC POLICY DEVELOPMENT

 

LOCAL DESIGNATION:

 

MANAGER - WORKFORCE PLANNING

BRANCH:

 

WORKFORCE PLANNING  

 

REPORTING TO:    EXECUTIVE MANAGER

                              STRATEGIC POLICY DEVELOPMENT

SYS. POS. NO:    1490000013         

REF. NO:             DPM 05 - 1

SECTION:

 

LOCATION:

 

WAIGANI-CGO

 

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

(Agency Reference/File No.)

(Structure approved date)

(Record of how position has changed)

ORG:1/2025

Structure Approved Date:27th March 2025

Redes,Reno

2.   PURPOSE

   Developing a strong and skilled workforce in the National Public Service. To manage, lead, provide strategic advice and ensure comprehensive research, development and formulation of Strategic Workforce Planning (SWP) policy guidelines and strategies, standards, models and procedures are effectively implemented in compliance with Public Sector Reforms.

3.   DIMENSIONS

  • Financial:                     Nil
  • Staff:                            Four (4)
  • Others:                         One PC, 1chair, telephone, email, internet.

4.    PRINCIPLE ACCOUNTABILITIES

  • Effective and efficient management of SWF Branch.
  • responsible for overseeing the practices and implementation of strategic workforce planning.
  • Coordinate and Carry out research and development on SWP policies guidelines, systems and practices.
  • Analyze and review existing SWP policies guidelines, systems and practices.
  • Effective maintenance of dialogue with the relevant stake holders in interpretation and the implementation of the Workforce Planning strategies.
  • Effective management and supervision of subordinate staff in relation to performance, training, mentoring, motivation and personal development.

5.    MAJOR DUTIES 

  • Forecasting staffing needs
  • Proposal of staffing plans and staffing budgets
  • Providing strategic advice to government agencies and stakeholders in the National Public Service
  • Develop strategies for retention, recruitment, training, coaching and knowledge management.
  • Direct, control and co-ordinate the functions, activities and resources of the SWP Branch.
  • Direct, control and co-ordinate research, development and formulation of SWP policy guidelines, standards, paradigms, work ethics and procedures to enhance efficiency, accountability, transparency and best Workforce planning in the Public Service.
  • Plan and co-ordinate the implementation of SWF for Public Sector Reforms programs within Provincial and Local Level Governments in accordance with Government policy and National Monitoring Authority directions.
  • Maintain individual records of performance assessment of each of the subordinate staff against assigned tasks.
  •  Skill development through employee training programs
  • Submit reports and research findings to Management.
  • Reports directly to the Executive Manager – Workforce Policy Research & Skills Development Division.
  • Report to Deputy Secretary – Policy & Reform

6.    NATURE AND SCOPE

The scope of this position is primarily focused on development of skilled workforce. Develop measurable and deliverable workforce planning strategies./

6.1 WORKING RELATIONSHIP

(a) Internal

  • Consult Executive Manager and Managers in Strategic Policy  Development Division.
  • Consult Managers and Advisors in other Divisions and Branches.

(b) External

  • Maintain liaison with First Assistant Secretaries, Assistant Secretaries and Programme Managers of Departments and Provincial Administrations.               
  • Liaise and consult with relevant organizations and institutions both within PNG and abroad on issues of interest.

6.2 WORK ENVIRONMENT

The position is a technical position requires strategic workforce planning specialist to occupy and perform effectively on the job.

7.CONSTRAINTS FRAMEWORK AND BOUNDARIES

(Principle strategies, policies, precedents, rules, instructions within which the job operates.  Authority the job holder has to make/take decisions)

  • Rules/procedures General Orders, Industrial Agreements, MOAs
  • Decision NEC decisions, Circular Instructions,
  • Recommendations Reports, Briefs, Advice

8.CHALLENGES

  • Require constant Staff commitments
  • Lack of relevant experiences to perform the job
  • Resource constraint (funding, transport etc.)
  • Timely management approvals/ support to execute the job

9.    QUALIFICATIONS, EXPERIENCES AND SKILLS

(Required formal qualifications for the job, critical skills, knowledge and experience required for the job are stated here)

(a) Qualifications

A degree in Public Administration, Human Resource Management, Public Policy & Management or Strategic Management

(b) Knowledge

  • Public Service (Management) Act, General Orders, Public Finance Management Act, Organic Law on Provincial & LLG, relevant Government policies and parts of PNG Constitution.
  • Well versed in theory and practice of public policy analysis, development and formulation, public administration and management and PNG public administration. Must have thorough knowledge of research methods and techniques.

(c) Skills

  • Excellent written and oral (presentation) communications. 
  • Managerial, leadership and decision-making.          
  • Analytical, problem solving and negotiation.
  • Corporate planning and policy development.
  • Public relations.

(d) Work Experience

  • Minimum of ten (10) years in a senior or a management position.  Proven record in management and administration, strategic policy analysis and formulation.

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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