Job Description

Department of Personnel Management

Designation : Search & Appointment Officer (Assessment & Compliance) (Code- DPM 06-5)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

PERSONNEL MANAGEMENT

SYS. POSN. NO:

1490000059

REF. NO: DPM 06-5

 

OFFICE:

EXECUTIVE RESOURCING SERVICES

DESIGNATION/CLASSIFICATION: 

SEARCH & APPOINTMENT OFFICER (ASSESSMENT & COMPLIANCE), GRADE 12

DIVISION:

SEARCH & APPOINTMENTS

LOCAL DESIGNATION:

 

BRANCH:

 

REPORTING TO:   SENIOR SEARCH & APPOINTMENT OFFICER (ASSESSMENT & COMPLIANCE), GRADE 14                          

SYS. POS. NO: 1490000363        

REF. NO: DPM6-3

SECTION:

 

LOCATION:

WAIGANI-CGO

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/2007

Approved 13/09/2007

No Change/Revised JD

IMPL: 6-2-2

Approved 09/02/2009

No Change/Revised JD

 

Approved 28/07/2009

Renumber/Revised JD

CS 8-3-28

Approved 24/07/2015

Revise JD

CS 8-3-28

Approved 27/08/2015

Revise JD

 

Approved 29/03/2016

Reno, Redes

ORG:1/2025

Structure Approved Date:27th March 2025

Redes, Revised JD

2.      PURPOSE

To assist the Senior Officer (Assessment & Compliance) to ensure effective administration of the processes of executive search for Senior Executives of the National Departments, Provincial Administrators and Heads of Agencies.

To assist the Manager in effectively facilitating Contracts of Employment for Departmental Heads and Heads of Statutory Organizations that do not have properly established Boards or governing bodies, as directed by National Executive Council (NEC) decisions

3.      DIMENSIONS

  • Financial:          Nil
  • Staff:                 Nil
  • Others:              Nil

4.      PRINCIPLE ACCOUNTABILITIES

4.1 Work within Public Service Regulations on employment of senior executives of the Public Service

4.2 Support services to facilitate advertisements of vacant executive positions within the public service in the media.

4.3 Expedient processing of documents relating to acting and substantive appointments of Departmental Heads and Heads of Statutory organizations without Boards.

4.4 Responsible for all correspondences relating to NEC appointments of National Departmental Heads, Provincial Administrators and Heads of Statutory Organizations matters.

4.5 Implement approved Annual Work Plans according to approved Corporate Plan and Management Action Plan.

4.6 Model ethical behavior.

5.      MAJOR DUTIES

5.1 Comply with the Public Service Regulations 7, 9 and 10 when facilitating advertisement of vacant position vacancies of senior executives of the Public Service.

5.2 Obtain quotations from the print media and the Government Printing Office based on the standard space requirements and ensure that payments are processed for placement of the advertisements.

5.3 Assist to facilitate short-term acting appointments for Departmental Heads, Provincial Administrations, Heads of Agencies and Heads of Missions consistent with NEC Decisions on standard templates.

5.4 Conduct a desktop and payroll audit on movements of former departmental heads, provincial administrators and heads of agencies and take corrective actions in consultation with Agency HR personnel and HRMIS staff.

5.5 Respond in writing to correspondence relating to appointments and terms and conditions of employment. 

5.6 Assist in maintaining an Up-to-Date record of case histories on appointments of executive leaders for easy retrieval and advice to the management team of ERS.

5.7 Liaise with other staff of the ERS Wing to provide operational support.

5.8 Develop individual annual work plan in consultation with the Division’s approved Management Action Plan.

5.9 Provide periodic reports on progress of assigned tasks according to approved individual work plan.

5.10 Provide client service which is timely and meets client needs within limitations of resources

5.11 Monitor own capacity development based on individual learning and development plan.

5.12 Demonstrate an active commitment to the principles of good public sector governance by being accountable, open, having integrity, good stewardship and efficient.

5.10 Model good governance by portraying good behavior.

6.      NATURE AND SCOPE

This position is administrative in nature limited to providing logistical support to the executive search area.

   ​​6.1 WORKING RELATIONSHIP

The position is one of two positions that report to the Manager (Executive Search & Appointments) through the Senior Executive Search Officer.  The other position is Trainee ERS Officer – DPM 7-7.

6.2 REPORTING RELATIONSHIP

 

(a) Internal

  • Report to Senior Executive Search Officer.
  • Maintain liaison with Divisional staff of the Executive Resourcing Service Wing
  • Liaise with the Management Information System officers on payroll matters for former Heads of Departments, Provincial Administrations and Heads of Other Agencies.

(b) External

Liaises with:

  • Government Printing Office
  • NEC Secretariat
  • Pre-selection members (Deputy Secretaries of CACC Departments)
  • PEC and Governors
  • Department of Justice and Attorney General
  • Office of State Solicitor
  • Ombudsman Commission
  • Statutory Organizations without Boards
  • Prime Minister’s Office (on certain occasions)
  • Office of the Governor General (on certain occasions)
  • Human Resource Officers of Departments and line agencies
  • Portfolio Ministers                

6.3 WORK ENVIRONMENT

  • The position exists in the Executive Search & Appointments Division within the Executive Resourcing Service Wing of the Department of Personnel Management located at Waigani.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

7.1 Rules/procedures

  • Constitution,
  • Public Services (Management) Act,
  • Organic Law on Provincial Government and Local-Level Governments,
  • Public Service Regulations 7, 9 & 10 of 2014,
  • Public Service General Orders,
  • Regulatory Statutory Authorities (Appointment to Certain Offices) Act 2004,
  • SCMC Act,
  • SRC Act and Determinations

7.2 Decision

  • Nil

7.3 Recommendations

  • Nil

8. CHALLENGES

  • Being proactive
  • Use of appropriate learning and development interventions to develop internal capacity

9. QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • A Degree from a recognized University in the Social Sciences field with majors in Political Science, Public Policy Management, Business Administration, Economics, International Relations or Law or other appropriate disciplines or a Diploma/Certificate in Business Administration is also desirable.

(b) Knowledge

Must possess a proficient level of knowledge of the following: -

  • DPM Organisational Structure and its corporate priorities and business context
  • GESI Policy
  • PNG Legislations and PS Regulations
  • Revised Standard Terms and Conditions of Employment governing Departmental Heads, Provincial Administrators and Heads of Agencies in the National Public Service.
  • Policy development practices and procedures in the public service.
  • Good comprehension of the merit-based appointment process.
  • Good comprehension of terms and conditions of employment, procedures and practices within the public service is essential.
  • Conversant with all functions of human resource management.
  • Advanced knowledge on computing applications on Windows Explorer 2007.

(c) Skills

Ability to demonstrate the following skills at a proficient level: -

  • Effective report-writing skills
  • Ability to assess and present reports
  • Computer skills
  • Analytical and Research skills
  • Numerical skills
  • Good communication skills
  • Interpersonal and Public Relations
  • Attention to detail
  • Ability to make judgements
  • Use of initiative
  • Proactive
  • Ability to multi-task
  • Be entrepreneurial

(d) Work Experience

  • A minimum of Three (3) to Five (5) years work experience in a human resource management environment with good administration and organisational capabilities.

10. VALUES:

            Must have strong values and principles such as: -

  •       Honesty, respect and trust in order to set the foundation for Team work.
  •       Commitment to work for DPM as a central agency and support work values and principles of DPM of DPM as contained in the Corporate Plans.
  •       No corrupt practices are entertained and/or allowed.
  •       Maintains high level of confidentiality

SELECTION CRITERIA:

Applicants must possess an appropriate A Degree from a recognized University in the Social Sciences field with majors in Political Science, Public Policy Management, Business Administration, Economics, International Relations or Law or other appropriate disciplines or a Diploma/Certificate in Business Administration is also desirable, understand the PNG Legislations, Acts and Regulations in the merit-based appointment process, terms and conditions of employment, procedures and practices within the public service, demonstrated ability in administration and organisational skills, team work, critical assessment and communicate effectively, a person of integrity, honesty, respect, promoting work values and principles of DPM and able to maintain a high level of confidentiality and would normally have at least a minimum of three (3) to five (5) years work experience in a HRM or Business Administration area. 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K40324.00

Job Location:

Waigani

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