Job Description

Department of Personnel Management

Designation : Manager - Investigations (Code- DPM 06-19)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

Department of Personnel Management

SYS. POSN. NO:

1490000049

REF. NO:

DPM 06-19

OFFICE:

Executive Resourcing Services

DESIGNATION/CLASSIFICATION: 

Manager Investigations, Grade 16

DIVISION:

Legal and Investigations

LOCAL DESIGNATION:

Manager Investigations

BRANCH:

Investigations

REPORTING TO:    Director Legal & Investigations

SYS. POS. NO:     1490000047

REF. NO:               DPM 06-16

SECTION:

Legal and Investigations

LOCATION:

Central Government Office, Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

ORG: 1/2016

Approved 27/03/2025

Create

Org: 1/19

02 July 2019

 Reno, Revised JD

ORG:1/2025

Structure Approved Date: 27th March 2025

Reno

2.   PURPOSE

To manage the staff of the Branch, undertake activities and tasks in relation to investigation into allegations levelled against heads of National Departments, Provincial Administrators and other state entities. Also review and assess all discipline matter both internally as well as externally and advise on the process established in the National Public Service especially to the affected officers or employees.

3.   DIMENSIONS

The Branch has a total of four (4) with one (1) Manager and three (3) Senior Investigations Officers. The facilities include four (4) computers, four (4) office desks and chairs, one (1) filing cabinets and one (1) telephone.

4.    PRINCIPLE ACCOUNTABILITIES

  •  Plan, organize, supervise and manage all matters related to investigations into departmental heads, provincial administrators and head of statutory bodies;
  • Coordinate and execute investigations of departmental heads, provincial administrators and heads of statutory authorities as per directed by the National Executive Council (NEC) through the Office of the Secretary for DPM;
  • Prepare appropriate Reports on the findings to NEC for consideration;
  • Supervise and oversee the work of the subordinates of the Branch;
  • Prepare and present appropriate reports or briefs to the Secretary and Minister for Public Service as required or directed.
  • Determine/assess investigations of alleged misconduct or mal-administration.
  • Ensure that investigations into allegation against Agency Heads are undertaken in a professional and timely manner.
  • Provide reports to the Government, through National Executive Council on the investigation of relevant agency head.
  • Record and attend to all personnel matters including PSC Summons and PSC Decisions.

5.    MAJOR DUTIES

  • Assess disciplinary reports on allegations against heads of agencies provided by relevant authorities;
  • Prepare Reports and cabinet submissions on assessments and findings on allegations;
  • Facilitate investigations for agency heads as directed by NEC;
  • Prepare Statement of Response on behalf of Secretary on relevant personnel matters at Public Service Commission.

6.    NATURE AND SCOPE

The Investigation Branch is a branch of Legal and Investigations Directorate. The Manager for Investigations reports to the Director on the management of all investigations and disciplinary matters as one of the core functions of the Directorate. The Branch also manages all PSC personnel matters, that is PSC summons and Decisions.

6.1 REPORTING AND WORKING RELATIONSHIP

(a)Internal

Secretary, Deputy Secretaries, Executive Managers and Directors, Managers and Staff of other Divisions of the Department.

(b) External

Agency Heads, Deputies, Human Resources Managers, all other Government Agencies, Private institutions and Non-Government Organizations for general advising in relation to administrative decisions.

6.2       WORK ENVIRONMENT

The Manager is responsible investigation matters concerning heads of agencies in the National Public service. The branch is also responsible for disciplinary actions that are resulting from lack of compliance to rules and regulations governing the Public Service. Preparation of submission to NEC for deliberation and decisions on the assessment and findings.

7.      CONSTRAINTS FRAMEWORK AND BOUNDARIES

  • Inadequate budget appropriations for duty travel.
  • Lack of funding for necessary tasks;
  • Lack of co-operation and/delayed responses from the relevant stakeholders.

7.1 Rules/procedures

Broad Knowledge of Public Service (Management) Act; the General Orders; the National Constitution; the Organic Law on Provincial and Local Level Government Act; Regulatory Statutory Authorities (Appointment to certain Officers Act, 2004), Public Service Regulations.

7.2 Decision

Allocation/assignment of tasks and activities to subordinates staff of the Branch to complete the tasks. Final submission for Secretary’s decision.

​​​​​​​7.3 Recommendations

  • Highly professional investigation reports are prepared for the Secretary’s consideration and decision on allegation against agency heads.
  • Branch work plan and budget;
  • Branch reports;
  • Disciplinary actions for the staff of the Branch;
  • Staff personnel matters (Leave, SPA, etc)
  • Training and development plan for the staff of the Division.

8.    CHALLENGE

  • Lack of necessary resources available.
  • Lack of staffing.
  • Lack of corporation and response by relevant stakeholders.
  • Lack of skilled persons on the job.
  • Conflict of Interest.

9.    QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • Appropriate Bachelor’s Degree in Law or any other relevant field of public administration from a recognized university to be considered for the position of Manager for Investigations.

(b) Knowledge

Possesses a proficient level of knowledge on:

  1. Public Services (Management) Act, Public Services General Orders, Public Finance (Management) Act, Organic Law on Provincial and Local Level Governments and their application;
  2. Department’s Vision, Mission, Functions, Capacity Building Plan (CBP), Management Action Plan, Corporate and Strategic plan;
  3. Good knowledge on administration of Public service matters and Development Policies, Procedures and Systems, and their application;
  4. Sound knowledge of corporate planning and implementation;
  5. Good knowledge of Human Resources Assessments and Investigation Skills;
  6. Computer literate.

(c) Skills

Must have the ability to demonstrate the following:

  •  Written and Oral (presentation) communication in English including good report writing skills;
  • Investigations, Assessments, Evaluation and reporting;
  • Management and Leadership Qualities;
  • Analytical and research;
  • Staff motivation and supervision;
  • Public relations and inter-personal.

(d) Work Experience

  • Minimum of 5 years’ work experience in discipline and investigations.

 

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K56172.00

Job Location:

Waigani

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