Job Description

Department of Personnel Management

Designation : Executive Manager-MIS&S (Code- DPM 07-1)

Job Description / Responsibilities:

1.  IDENTIFICATION

AGENCY:

PERSONNEL OF MANAGEMENT

SYS. POSN. NO:

1490000090

REF. NO:

DPM 07-1

OFFICE:

DPM – CGO

 

DESIGNATION/CLASSIFICATION: 

Executive Manager – Management Information Systems & Support Services, Grade 18 

DIVISION:

HRA & CA

LOCAL DESIGNATION:

Executive Manager – Management Information Systems & Support

 

BRANCH:

Management Information Systems & Support Services

REPORTING TO:                             SYS. POS. NO:             REF. NO:

Deputy Secretary –HR Advisory         1490000010                    DPM 01-17

& Compliance Audit             

SECTION:

Management Information Systems & Support Services

LOCATION:

Central Government Office (CGO) Waigani

HISTORY OF POSITION

FILE REF.

DATE OF VARIATION

DETAILS

(Agency Reference/File No.)

ORG Functional Refinement:1/2020

Structure approved date:

01 June, 2020

(Record of how position has changed) RENO

 

01/07/20

Abolish in HRAS, funds transfer to Regional Office.

ORG:1/2025

27 March 2025

Reno, Revised JD

2.    PURPOSE

  • Manages and directs the organization toward its primary technological objectives, based on long-term business systems and service delivery goals, by performing the following duties personally or through subordinate managers.

3.    DIMENSIONS

  • Budget/Financial Commitments:     K3,205, 873 (Divisional Budget)          
  • Staff:                                              38 Staff
  • Other:                                            Member to ICT society

4.     PRINCIPLE ACCOUNTABILITIES

  • Manage and Coordinate of MIS&S Divisional staff
  • Plan and Coordinate of ICT Policies, HR Process & Procedures
  • Provide advice to Organization management on GoPNG HR & Payroll System implementation

5.     MAJOR DUTIES

  • Establishes current and long range objectives, plans, and policies, subject to approval by the Executive Management Team and Secretary.
  • Creates a technical vision for the Department and plans for implementation of new technical projects or business systems.
  • Dispenses advice, guidance, direction, and authorization to carry out major plans and procedures, consistent with established policies and Executive Management Team approval.
  • Work with division’s branch team on systems management, Quality Assurance & Contract Management Branch and Information Technology Board to discern relevance of new technologies.
  • Reviews organization and associates them to established objectives, and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.
  • Prepare technical budgets, allocates resources, and determines schedule of business systems releases or project deadlines.
  • Plans and directs all investigations and negotiations pertaining to technical aspects of information and communications technology products and services with approval of Executive Management Team.
  • Establishes and maintains an effective system of information and communications throughout the organization.
  • Analyses new information and communications technologies and determine their relevance to the organization.;

6.     NATURE AND SCOPE

  • Provide technical advice to Executive Management Team on the implementation on ICT technology trends and Integrated GoPNG HR & Payroll Systems 

6.1   WORKING RELATIONSHIP

(a) Internal

  • Provide Technical advice to Deputy Secretary- HR Advisory and Compliance Audit

(b) External

  • Technical advice to Provincial Administrations, Hospitals and National Line Agencies on Integrated HR & Payroll Systems

6.2 WORK ENVIRONMENT

  • To be truthful and honest in performing your duties to be best of your ability
  • To be a trustworthy officer, worthy of the trust of colleagues
  • Understands the value of working in teams and in the carriage of interaction with fellow officers communicates and associates with fellow officers without any trace of distrust, and/or any form of prejudice
  • To protect and uphold at all times the integrity, the dignity and status of the Department of Personnel Management and the State

7. CONSTRAINTS FRAMEWORK AND BOUNDARIES

 

 

  • Rules/Procedures

 

Code of Conduct and Ethics

Public Service General Orders (GO)

Public Service Management Act

ICT Policy (International Standards)

Financial Management Act
  • Decision

Emerging changes of ICT innovations
  • Recommendations

 

8.    CHALLENGES

  • To make sure operation of the division is functional yearly with its financial budget estimate is achievable

9.     QUALIFICATIONS, EXPERIENCES AND SKILLS

(a) Qualifications

  • The formal Education of a Bachelor’s degree in Computer Science or equivalent
  • Masters in Information Technology/Business Management shall be an added advantage

(b) Knowledge

  • Wide range of Information and Communications Technology (ICT) Systems and Processors
  • Human Resource Management and Office Administration
  • Project Management, ICT infrastructure Planning and designing
  • Computer Systems Engineering and Information Systems Development
  • Oracle System and reporting tools

(c) Skills

  • Administration and technical Communications skills
  • Project management, Supervisory and mentoring skills
  • Oral and Written communication
  • Skill in building and sustaining team’s cohesiveness, mentoring and coaching subordinates

(d) Work Experience

  • A minimum of Ten (10) years of Technical experience in Information and Communication Technology (ICT) environment and Complex Payroll Management Systems
  • Five (5) years in supervision role and leading technical team to implement short/long term projects.
  • Responsible for program development and/or implementation for ICT and GoPNG HR & Payroll System

Job Type:

Full Time

Language Requirements:

English

Salary(per annum):

K73138.00

Job Location:

Waigani

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