Designation : EXECUTIVE ASSISTANT (Code- EDU23-00010)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Prepare travel and passages (preparation of travel and accommodation bookings for action by the Admin Officer.
1.2 Respond to some of the sectional correspondences in consultation with the division for signature
1.3 Ensure filing system is kept up-to-date and that effective reception is provided to clients
1.4 Ensure day to day functions of the legal service unit and the office of the Director Legal Services is well maintained.
1.5 Monitor and register incoming and outgoing legal correspondences and do follow ups.
1.6 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
2.1.1 Grade 12 level of education
2.1.2 Certificate or Diploma in Office Administration or Stenography is desirable.
2.2 Work Experience
2.2.1 2-3 years of proven experience in secretarial jobs.
2.3.1 Conversant in Office administration procedures.
2.3.2 Thorough knowledge of the work of the Superintendent – Inclusive Education.
2.4.1 Preparations of appointments or meeting schedules.
2.4.2 Good verbal and written communication skills (and in shorthand)
2.4.3 Computer literate in MS word and Excel
2.4.4 Good inter-personal skills.
K24,321 – K29,725