Designation : SENIOR ADMINISTRATION OFFICER (Code- EDU23-00152)
1. PRINCIPLE ACCOUNTABILITIES
1.1 In close consultation with the Assistant Secretary, Managers and Sectional heads of the Division, develop an Annual Master Plan for administration operations to guide the Division in the general conduct of its activities.
1.2 Consult the Division’s Annual Management Report for the major activities and the respective Managers of the Division to prepare and submit the following;
1.2.1 Monthly cash-flow Projection to the Finance and Administration Division for prompt release of funds to allow the Division to conduct its business.
1.2.2 Produce Quarterly Budget Review Reports for the activities against budget allocations and seek redress where necessary.
1.2.3 Compile Annual Budget Estimates for the Division in line with the National Education Plan and the Government’s Medium Term Development Strategy.
1.3 Liaise closely with respective Managers and Sectional heads to ensure the following activities and their arrangements are on schedule as planned;
Planned workshops, reviews and conferences scheduled are organized, resourced and funded.
1.3.1 Create, maintain and up-date data base for all assets for the Division to make advance planning for assets procurement and disposal purposes.
1.3.2 Create, maintain and up-date data base for all staff members of the Division to assist in making advance planning for staff appraisals, training, budgeting and other staff entitlements.
1.4 Manage and control all financial resources for the purposes for which the funds are intended and in doing so, ensure that the following are maintained;
1.4.1 Prudent procurement procedures are followed through the supervision of procurement processes according to approved activity plans for each activity.
1.4.2 Efficient maintenance activities and service agreements are met and regularly up-dated for the smooth operations of the Division.
1.5 Conduct training analysis for all subordinate staff through the following;
1.5.1 Staff Performance Appraisals on a six (6) monthly basis.
1.5.2 Organize On-the-Job Training for all subordinate staff members.
1.5.3 Identify enrichment courses for subordinate staff to increase efficiency and effectiveness at the work place.
1.6 Carry out any other tasks as directed by the Assistant Secretary - GES
2. QUALIFICATIONS, EXPERIENCES AND SKILLS
2.1.1 Degree in Business Management
2.1.2 Appropriate University Degree or further qualifications in Finance is preferable.
2.2 Work Experience
2.2.1 Must have 6 – 8 years of similar experience with the Department or Divisions in planning, organizing and coordinating the administrative operational activities.
2.3.1 The Education system and its functions and policies.
2.3.2 The Public Service Management Act, Public Service General Orders and the Public Finance Management Act which forms the basis of the day to day operations of the Division.
2.4.1 Proven administration and planning ability of a high order.
2.4.2 Personal qualities of leadership and initiative.
2.4.3 High communication and public relation skills.
2.4.4 Have adequate skills in budgeting and financial planning.
2.4.5 Good review and reporting skills.
2.4.6 Computer literate in Microsoft word and excel.
K41,025 – K50,141