Designation : EXECUTIVE ASSISTANT (Code- EDU23-00180)
1. PRINCIPAL ACCOUNTABILITIES:
1.1 Arrange conferences, meetings and travel reservations for the Assistant Secretary and clients.
1.2 Preparation of divisional circulars in consultation with the divisional superintendents for the Assistant Secretary’s signature
1.3 Ensure that manual and electronic filing systems for records, correspondence and other material is kept up-to-date and that effective reception is provided to clients.
1.4 Taking minutes of all meetings as necessary and distribute in a timely manner.
1.5 Custody and upkeep of all confidential files of the divisional superintendents and other divisional officers.
1.6 Maintain the daily calendar and appointment register for the Assistant Secretary.
1.7 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATION, EXPERIENCE, KNOWLEDGE, SKILLS:
2.1.1 Grade.12 level of education
2.1.2 Certificate or Diploma in Office Administration or Stenography would be desirable.
2.2.1 At least 3 years work experience in a similar role.
2.3.1 Conversant in Office administration procedures.
2.3.2 Thorough knowledge of the work of the Assistant Secretary and Teacher Education.
2.4.1 Sound planning and organization skills.
2.4.2 Good verbal and written communication skills
2.4.3 Computer literate in MS Office, Word and Excel
2.4.4 Able to set deadlines and complete assigned tasks on agreed deadlines.
K27,165 – K33,201