Designation : EXECUTIVE ASSISTANT FOR SECRETARY (Code- EDU23-00022)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Ensure the Secretary for Education’s office is managed efficiently by keeping the Appointments and Meetings books updated, organizing meetings, conferences and functions as required and maintain the filing systems.
1.2 Provide excellent secretarial duties to the Secretary for Education by;
1.2.1 Taking shorthand notes and transcribe with due regard to layout and work presentation
1.2.2 Taking dictations from Dictaphone and transcribe
1.2.3 Answer correspondences from notes.
1.2.4 Do research and provide written information as required.
1.3 Provide sound advice on secretarial matters related to the office of the Secretary for Education by attending to office procedures, official visitors and screening telephone calls as instructed by the Snr Executive Assistant.
1.4 Attend to arrangements for official functions, travel and other similar duties.
1.5 Provide relief assistance to work area when required on own initiative.
1.6 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
2.1 Qualifications
2.1.1 Basic Secretarial and Stenography Certificate
2.1.2 Diploma in office administration is desirable.
2.2 Work Experience
2.2.1 3-5 years extensive experience in position of Executive Assistant to Senior Executive in a large organization.
2.3 Knowledge
2.3.1 Knowledge of office procedures
2.3.2 Knowledge of the office administration
2.3.3 Knowledge of the customer service practices.
2.4 Skills
2.4.1 Ability to type 60 words per minute
2.4.2 Shorthand note taking
2.4.3 Computer literate, Microsoft Word and Excel
2.4.4 Customer service skills
2.4.5 Excellent oral and written communication skills.
Full Time
English
K30,457 – K37,225
HEAD OFFICE