Designation : EXECUTIVE ASSISTANT TO DEPUTY SEC SCHOOLS (Code- EDU23-00027)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Ensure the Deputy Secretary for Schools office is managed efficiently by keeping the Appointments and Meetings books updated, organizing meetings, conferences and functions as required and maintaining the filing systems.
1.2 Provide excellent secretarial duties to the Deputy Secretary for Schools by;
1.2.1 Taking shorthand notes and transcribe with due regard to layout and work presentation.
1.2.2 Take dictations from Dictaphones and transcribe
1.2.3 Answer correspondences from notes
1.2.4 Do research and provide written information as required by the Deputy Secretary for Schools.
1.3 Provide sound advice on outstanding secretarial matters related to the office of the Deputy Secretary for Schools by attending to the office procedures, official visitors and screening telephone calls as instructed.
1.4 Attend to arrangements for official functions, travel and other similar duties.
1.5 Provide relief assistance to work area when required on own initiative.
1.6 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
1. QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
1.1.1 Basic Secretarial and Stenography Certificate.
1.1.2 Diploma in office administration is preferable.
1.2 Work Experience
1.2.1 2 - 3 years’ extensive experience in position of executive assistant to senior executive in a large organization.
1.3.1 Knowledge of office procedures.
1.3.2 Knowledge of the office administration.
1.3.3 Knowledge of the customer service practices.
1.4.1 Stenographic and Typing speed of 60 words per minute
1.4.2 Shorthand note taking
1.4.3 Computer literate in Microsoft word and excel.
1.4.4 Ability to provide courteous client service.
1.4.5 Excellent oral communication skills.
K34,324 – K41,952