Designation : EXECUTIVE ASSISTANT (Code- EDU23-00340)
Certainly, here are the headings and subheadings with bold formatting as requested:
1. PRINCIPLE ACCOUNTABILITIES
1.1. Prepare correspondence and other documents when asked by the Assistant Secretary for Highlands region – Western End.
1.2. Maintain electronic calendar and appointment register to advise the Assistant Secretary for Highlands region – Western End, regarding appointments and meetings.
1.3. Maintain an accurate filing system by sorting and filing correspondence in the manual filing system and maintain an electronic record of incoming and outgoing correspondences.
1.4. Ensure telephone calls are screened before forwarding to the Assistant Secretary for Highlands region – Western End.
1.5. Arrange meetings requested by the Assistant Secretary for Highlands region – Western End and distribute promptly minutes of meetings by booking meeting venue and notify participants of meetings and also take/write minutes of meetings.
1.6. Arrange the Assistant Secretary’s official travels out of province by liaising with the administration section to raise travel documents.
1.7. Monitor and ensure visitors to see the Assistant Secretary for Highlands region – Western End are assisted by seating them at the waiting area and asking them to see the supervisor when ready.
1.8. Ensure the unit maintains quality service by providing relief assistance in the work area on own initiative or when requested by the Assistant Secretary for Highlands region – Western End.
1.9. Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom, and responsibility in programs, activities, and initiatives to foster positive work ethics.
2. QUALIFICATIONS, EXPERIENCES AND SKILLS
2.1.1. The minimum entry requirement for this position is a Grade.12 certificate or higher;
2.1.2. Grade 12 with Basic Secretarial and Computing Certificate.
2.1.3. Further training in Office administration or relevant is an advantage.
2.2.1. Knowledge of office procedures.
2.2.2. Knowledge of office administration.
2.2.3. Knowledge of customer/client service practices.
2.3.1. Typing skills; a typing speed of 60 words per minute.
2.3.2. Computer literate in MS Word, Excel, and Power Point.
2.3.3. Ability to provide courteous customer service.
2.3.4. Excellent communication skills (oral & written).
2.3.5. Discretion and sensitivity.
2.4. Work Experience
2.4.1. 3 – 5 years of extensive experience in position of Executive Assistant/Secretarial role to Senior Executive in a large organization.
K24,321 – K29,725