Designation : EXECUTIVE ASSISTANT (Code- EDU23-00416)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Responsible to the First Assistant Secretary, liaise closely with and provide support services to other officers of the VET Education Division.
1.2 Assist the Assistant Secretaries and other staff of the division, by providing secretarial duties.
1.3 Following up on correspondences, mailing and materials distribution.
1.4 Taking charge of photo-copy machines, fax machines, collating and stapling documents.
1.5 Assist the divisional clerk in making hotel and travel arrangements.
1.6 Register all incoming and outgoing correspondence.
1.7 Perform general office duties / procedures.
1.8 Maintain good relations with divisional staff and clients.
1.9 Complete specific tasks directed by the First Assistant Secretary – VET
1.10 Incorporate Gender Equity and Social Inclusion Principles and Values of Honesty, Integrity, Accountability, Respect, Wisdom and Responsibility in programs, activities and initiatives to foster positive work ethics
2. QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
2.1.1 Grade 12 level of Education preferable,
2.1.2 Certificate in Basic Secretarial Studies and Computing.
2.1.3 Diploma in Office Administration or Management is advantageous.
2.2,1 Have some knowledge of the Public Service Management Act and Public Service General Orders.
2.2.2 Knowledge about the Education System.
2.2.3 Office Procedures and Protocol.
2.2.4 Excellent secretarial duties and responsibilities.
2.3.1 Basic Administrative skills.
2.3.2 Public Relations skills.
2.3.3 Communication skills, both oral and written.
2.3.4 Customer service skills and ability to provide courteous client services.
2.3.5 Very good communication and public relation skills.
2.3.6 Typing skills and Computer literate. (d)
2.4 Work Experience:
2.4.1 3 – 5 years’ work experience as an Executive Assistant in a large organization
K27,165 – K33,201