Designation : FILE MAINTENANCE OFFICER (Code- EDU25-01535)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Ensure incoming correspondence is registered and stamped forwarded to relevant officers in the concern branch.
1.2 Encourage and coach staff to achieve excellence by providing regular constructive feedback
on work output within the section.
1.3 Lead and contribute to positive and effective team work among staff in by consulting the
staff and encouraging cooperative and flexible work area practices.
1.4 Achieve and exceed client satisfaction by ensuring the branch provides consistent and
efficient client service through performing of various processes and transactions.
1.5 Contribute to maintain performance by ensuring to provide cover and relief assistance to
work area when required on own initiative.
1.6 Incorporate Gender Equity and Social Inclusion principles and values of honesty,
accountability, respect, wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATIONS, EXPERIENCES AND SKILLS
2.1 Qualifications
2.1.1 Minimum of Grade twelve (12) Education with a Diploma in Human Resource or possession
of other Diploma qualification acceptable to the Department. Further qualification in computerized payroll audit is preferable.
2.2 Knowledge
2.2.1 Sound knowledge of systematic filing and storage systems.
2.2.2 Sound knowledge of the storage and retrieval process in Payroll Related Services Branch.
2.2.3 Aware of TSC Act and PSGO.
2.2.4 Principles and practice of supervision.
2.3 Skills
2.3.1 Excellent Leadership skill
2.3.2 Communication skills, both oral and written
2.3.3 Team work skill
2.3.4 Proficiency to work under pressure
2.3.5 Reliable and honest
2.3.6 Computer literate
2.4 Work Experience
2.4.1 Minimum of 3-5 years’ experience in conducting computerized quality assurance and Systematic filing and storage systems.
Full Time
English
K40,324 – K49,284
HEAD OFFICE
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