Designation : ASSISTANT SECRETARY - ASSET MANAGEMENT (Code- EDU25-01572)
1.PRINCIPLE ACCOUNTABILITIES
1.1 Strategies/Plans/Policies
1.1.1 Maintain up to date and continuous standard of Asset Maintenance and Register for the Department and National Institutions.
1.1.2 Improve Asset Management practices and accuracy in the department and National Institutions by developing new methods of assets management practices.
1.1.3 Provide data and statistics with financial reports for management to assist in budgetary and procurement planning process.
1.1.4 Facilitate training for subordinates in using IFMS Asset Register module
1.1.5 Schedule, organize and manage annual physical Stock Take counts in the Department and National Institutions; investigate and report any discrepancies to Divisional Administration and/or Chief Internal Auditor.
1.1.6 Compile Financial reports (Report 8202) from IFMS for Audit Committee reports.
1.1.7 Recording and importing new asset purchases into the IFMS Asset Register with recording asset details on asset template and by importing the details imports, amount details and commissioning details. Recording and decommissioning assets in the IFMS Asset Register including asset class, quantity, type and value, any transfers and/ or disposal
1.1.8 Record, register and maintain all Department institutional Lands and Building records in Land Register template.
1.1.9 Record annually new asset purchases by the Department using payment vouchers to verify and Validate asset purchases on location
1.1.10 Performs other related work as required.
1.2 Monitoring & Evaluation (M&E)
1.2.1 annual Stock Take in the Department and National Institutions to verify asset acquisition and geography
1.2.2 Visit sites to verify and validate issues concerning Lands and building
1.2.3 Liaise with Department of Lands and Physical Planning (DLPP) and National Housing Corporation (NHC)
1.2.4 Check and quantify accuracy of asset acquisition on delivery on site.
1.3 Project Management
1.3.1 Plan, mobilize and implement activities through team work
1.3.2 Liaise with external and internal stakeholders concerning asset management practices and developments in the Department
1.3.3 Promote good asset management practices in the Department of Education
1.4 Administration
1.4.1 Hold regular meetings with Branch staff to implement tasks/activity plans
1.4.2 Compile responses on behalf Secretary concerning DoE Land issues regarding schools and land owner groups.
1.4.3 Produce Board of Survey Reports (BOS) as required by divisions for replacement
1.4.4 Promote best practices, transparency and good governance in the Branch.
1.4.5 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and Responsibility in programs, Activities and initiatives to foster positive work ethics.
2.QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
2.1 Qualification:
2.1.1 The minimum entry requirement for this position is a Bachelor degree or higher;
2.1.2 Bachelor’s Degree in Administration, Business Management.
2.1.3 Post graduate or Master’s degree is preferable.
2.2 Knowledge:
2.2.1 Knowledge of a computerized asset management/ inventory system is highly desirable
2.2.2 Knowledge of how to conduct inventory work
2.2.3 Knowledge of DoE asset management procedures
2.2.4 Knowledge on how to conduct board of survey on machines and equipment.
2.3 Skills:
2.3.1 Solid computation skills
2.3.2 Ability to work with others
2.3.3 Thinking skills
2.3.4 Good organizational skills
2.3.5 Good vision and a good state of physical conditioning.
2.4 Experience:
2.4.1 5 – 10 years’ experience in procurement, administration or finance in a large organization.
2.4.2 Experience in Asset management.
Full Time
English
K56,172 – K68,654
HEAD OFFICE