Designation : SNR ADMINISTRATION OFFICER (Code- EDU23-00542)
1.1In close consultation with the Assistant Secretary & Directors of the Division, develop an Annual Master Plan for administration operations to guide the Division in the general conduct of it’s activities.
1,2 Consult the Division’s Annual Management Report for the major activities and the respective Directors of the Division to prepare and submit the following;
1.2.1 Monthly cash-flow Projection to the Finance and Administration Division for prompt release of funds to allow the Division to conduct its business.
1.2.2 Produce Quartely Budget Review Reports for the activities against budget allocations and seek redress where necessary.
1.2.3 Compile Annual Budget Estimates for the Division in line with the National Education Plan and the Government’s Medium Term Development Strategy.
1.3 Liaise closely with respective Directors to ensure the following activities and their arrangements are on schedule as planned;
1.3.1 Planned workshops, reviews and conferences scheduled are organized, resourced and funded.
1.3.2 Create, maintain and up-date data base for all assets for the Division to make advance planning for assets procurement and disposal purposes.
1.3.3 Create, maintain and up-date data base for all staff members of the Division to assist in making advance planning for staff appraisals, training, budgeting and other staff entitlements.
2.QUALIFICATION, EXPERIENCE, KNOWLEDGE, SKILLS:
2.1.1 Degree in Office Administration/Management or Finance studies.
2.1.2 Appropriate University Degree or further qualifications in Finance is preferable
2.2.1 Must have 6 – 8 years of similar experience with the Department or Divisions in planning, organizing and coordinating the administrative operational activities.
2.3.1 The Education system and it’s functions and policies.
2.3.2 The Public Service Management Act, Public Service General Orders and the Public Finance Management Act which forms the basis of the day to day operations of the Division.
2.4.1 Proven administration and planning ability of a high order.
2.4.2 Personal qualities of leadership and initiative.
2.4.3 High communication and public relation skills.
2.4.4 Have adequate skills in Programme budgeting and Financial planning.
2.4.5 Good review and reporting skills.
2.4.6 Computer literate in Micrisoft word and excel
K41,025 – K50,141