Job Description

Department Of Education

Designation : PAYROLL OFFICER (Code- EDU23-00657)

Job Description / Responsibilities:


1.1 Repay bank salaries or redirect cheques to correct provinces by recalling the paid salaries and updating the relevant payroll records.

1.2 Pay fortnightly deduction/benefit cheques promptly to companies by raising the schedule of

payroll deductions and printing the cheques after being accurately verified by the Supervisor.

1.3 Ensure payroll printing and dispatch is effective by ensuring the available supply of payroll

stationery to be submitted to NCC for running of payroll, and the payroll dispatch is completed by set time.

1.4 Contribute to maintain performance of the branch/section by assisting subordinates in the work area when required.

1.5 Incorporate Gender Equity and Social Inclusion principles and values of honesty, accountability,

respect, wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.


2.1 Qualifications

2.1.1 Minimum of Grade twelve (12) Education with Diploma in Human Resource or possession of

other Diploma qualification acceptable to the Department. Further qualification in computerized payroll audit is preferable.

2.2 Knowledge

2.2.1 Extensive knowledge of the functionality of the Alesco HRM system.

2.2.2 Broad knowledge of teachers’ Salary Determinations or terms and conditions of employment.

2.2.3 Knowledge of the relevant sections of the PSGO relating to salaries and entitlements and Public Finance Management Act (PFMA).

2.2.4 Thorough knowledge of principles and practices of effective payroll audit and quality assurance.

2.3 Skills

2.3.1 Communication skills, both oral and written

2.3.2 Excellent Leadership skill

2.3.3 Team work skill

2.3.4 Administer payroll audit and quality assurance checks.

2.3.5 Strong Mathematical skill

2.3.6 Proficiency to work under pressure

2.3.7 Numerical skill

2.3.8 Reliable and honest

2.3.9 Computer literate.

2.4 Work Experience

2.4.1 Minimum of 3-5 years’ experience in conducting computerized quality assurance and payroll audit or other relevant experience.

Job Type:

Full Time

Language Requirements:


Salary(per annum):

K38,145 – K46,621

Job Location: