Designation : SNR. CONTRACT ADMINISTRATION OFFICER (Code- EDU23-00680)
1. PRINCIPLE ACCOUNTABILITIES
1.1. Ensure contracts for national senior officers and non-citizens are renewed on time by maintaining reliable data.
1.2. Ensure coordination of visa extensions for all contracted and volunteer non-citizens by monitoring the Department and provincial non-citizen employment requests and term extensions as required.
1.3. Manage and monitor contracts on MyContract Management System Application.
1.4. Prepare all required documents for the Contract Review Committee Meetings.
1.5. Advise and report to the Assistant Secretary – Contract Administration and the senior management team.
1.6. Assist in ensuring that there is an efficient file management storage and retrieval system for divisional administration reports and documents.
1.7. Ensure advising payroll division on Contract officers (senior officers/ non-citizen) salary adjustments and allowances payments.
1.8. Liaise with DPM and PNG Immigration on Contract related matters.
1.9. Provide accurate advice to senior contract officers, non-citizen contract officers, Assistant Secretary Contract Administration, and the top management according to Public Service General Order, Migration Act, Non-Citizen Term & Condition, Teaching Service Act, etc.
1.10. Advise payroll division on Non-Citizen Contract officers' salary adjustments and allowances.
1.11. Respond to management/staff queries on Administration services by providing accurate and relevant advice.
1.12. Improve staff performance by providing regular feedback on work performance and building staff morale.
1.13. Maintain work performance in the branch or division by identifying priorities and work volume and delegate responsibilities accordingly.
1.14. Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom, and Responsibility in programs, activities, and initiatives to foster positive work ethics.
1.15. Liaise with DPM and Immigration on Passport and visa-related issues.
2. QUALIFICATIONS, KNOWLEDGE, SKILLS, WORK EXPERIENCES
2.1.1. Degree qualification in Education, Human Resource, or Administration, and/or relevant Degree in Arts is preferable.
2.2.1. Sound knowledge of the principles of Office Administration and Management.
2.2.2. Knowledge of the sections of the General Order dealing with Office Administration and Management.
2.2.3. Sound knowledge of the Immigration Act.
2.2.4. Knowledge of the Employment Act.
2.3.1. Ability to manage activities using planning and organization skills to meet deadlines.
2.3.2. Demonstrated experience in one or more areas of expertise relating to administration and management.
2.3.3. Ability to interact with officers both inside and outside of the department.
2.3.4. Ability to lead and build a successful team.
2.3.5. Excellent communication skills, both oral and written.
2.3.6. Ability to take initiatives in the work area.
2.3.7. Computer literate, especially in Microsoft applications – Word, Excel, PowerPoint, etc.
2.4. Work Experience
2.4.1. 3-5 years supervisory experience in clerical and administration roles. Past experience in a similar role will be advantageous.
K41,025 – K50,141