Designation : CONTRACT ADMINISTRATION OFFICER - NATIONAL (Code- EDU23-00681)
1. PRINCIPLE ACCOUNTABILITIES
1.1. Ensure new/renewal or variation to senior officers’ contracts is on time by maintaining reliable data.
1.2. Ensure that there is an efficient file management storage and retrieval system for divisional administration reports and documents.
1.3. Ensure contracts for senior officers are renewed on time by maintaining reliable data.
1.4. Responsible for monitoring senior officers’ contract information through MyContract Management System Application.
1.5. Responsible for preparing all required documents for the Contract Review Committee Meetings.
1.6. Report to the Assistant Secretary - Contract Administration and the senior management team.
1.7. Ensure that there is an efficient file management storage and retrieval system for divisional administration reports and documents.
1.8. Ensure to advise the payroll division on senior officers' contractual salary adjustments and allowance payments.
1.9. Respond to management/staff queries on Administration services by providing accurate and relevant advice.
1.10. Improve staff performance by providing regular feedback on work performance and building staff morale.
1.11. Maintain work performance in the branch or division by identifying priorities and work volume and delegate responsibilities accordingly.
1.12. Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom, and Responsibility in programs, activities, and initiatives to foster positive work ethics.
2. QUALIFICATIONS, KNOWLEDGE, SKILLS, WORK EXPERIENCES
2.1.1. Minimum qualification of a Bachelor's Degree in Administration or HR is preferable.
2.2.1. Sound knowledge of the principles of Office Administration and Management.
2.2.2. Knowledge of the sections of the General Order dealing with Office Administration and Management.
2.2.3. Knowledge of the Employment Act.
2.3.1. Ability to manage activities using planning and organization skills to meet deadlines.
2.3.2. Demonstrated experience in one or more areas of expertise relating to administration and management.
2.3.3. Ability to interact with officers in and outside of the department.
2.3.4. Ability to lead and build a successful team.
2.3.5. Excellent communication skills, both oral and written.
2.3.6. Ability to take initiatives in the work area.
2.3.7. Computer literate, especially in Microsoft applications – Word, Excel, PowerPoint, etc.
2.4. Work Experience
2.4.1. 2-4 years of relevant experience in clerical and administration roles.
K38,145 – K46,621