Designation : EXECUTIVE ASSISTANT (Code- EDU23-00073)
1. PRINCIPLE ACCOUNTABILITIES
1.1 Responsible to the Chief Internal Auditor, liaise closely with and provide support services to other officers of the Internal Audits unit.
1.2 Assist the Chief Internal Auditor, and other unit staff to implement the unit’s Annual Work plans and other related activities by:
1.3 Following up on correspondences, mailing, and materials distribution.
1.4 Taking charge of photocopying machines, fax machines, collating, and stapling documents.
1.5 Assist the Administration officer in making hotel and travel arrangements.
1.6 Provide office receptionist and KBO services in faxing and answering/transferring telephone calls.
1.7 Register all incoming and outgoing mail.
1.8 Perform general office duties/procedures.
1.9 Maintain good relations with staff and clients of the Internal Audits unit.
1.10 Complete specific tasks determined and/or directed by the Chief Internal Auditor.
1.11 Incorporate Gender Equity and Social Inclusion principles and values of honesty, accountability, respect, wisdom, and responsibility in programs, activities, and initiatives to foster positive work ethics.
2. QUALIFICATIONS, KNOWLEDGE, SKILLS, AND WORK EXPERIENCES
2.1.1 Grade 12 level of Education
2.1.2 Certificate or diploma in office administration or management is preferable.
2.2.1 Office procedures
2.2.2 Public Service General Orders & Instructions.
2.3.1 Effective Communications
2.4 Work Experience
2.4.1 Minimum of three (3) years relevant work experience as a Key Board Operator or an Executive Assistant in a government organization.
K24,321 – K29,725