Designation : EXECUTIVE ASSISTANT (Code- EDU23-00075)
1. PRINCIPLE ACCOUNTABILITIES
1.2 Responsible to the First Assistant Secretary, liaise closely with and provide support services to other officers of the Measurement Services Division.
1.3 Assist the First Assistant Secretary, and other Division staff to implement the Division’s Annual Work plans and other related activities by:
1.3.1 Following up on correspondences, mailing and materials distribution
1.3.2 Taking charge of photo-coping machines, fax machines, collating and stapling documents.
1.3.3 Assist the Administration officer in making hotel and travel arrangements.
1.3.4 Provide office receptionist and KBO services in faxing and answering / transferring telephone calls
1.3.5 Register all incoming and outgoing mail
1.3.6 Perform general office duties / procedures
1.4 Responsible to the First Assistant Secretary’s office, liaise closely with and provide support services to other officers of the Measurement Services Division.
1.5 Maintain good relations with staff and clients of the Measurement Services Division.
1.6 Complete specific tasks determined and /or directed by the First Assistant Secretary.
1.7 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATIONS, KNOWLEDGE, WORK EXPERIENCES AND SKILLS
2.1.1 Grade 12 level of Education with a Certificate or diploma in office administration or management is preferable
2.2.1 Office procedures
2.2.2 Public Service General Orders & Instructions.
2.3.1 Effective Communications
2.4 Work Experience
2.4.1 Minimum of three (3) years relevant experience as a KBO in government functions.
K27,165 – K33,201
NCD - PNGEI