Designation : SENIOR ADMINISTRATION OFFICER (Code- EDU23-00076)
1. PRINCIPLE ACCOUNTABILITIES
1.1 In close consultation with the First Assistant Secretary and Assistant Secretaries of the Division, develop an Annual Master Plan for administration operations to guide the Division in the general conduct of its activities.
1.2 Consult the Division’s Annual Management Report for the major activities and the respective Assistant Secretaries of the Division to prepare and submit the following;
1.2.1 Monthly cash-flow Projection to the Finance Division for prompt release of funds to allow the Division to conduct its business.
1.2.2 Produce Quarterly Budget Review Reports for the activities against budget allocations and seek redress where necessary.
1.2.3 Compile Annual Budget Estimates for the Division in line with the National Education Plan and the Government’s Medium Term Development Strategy.
1.3 Liaise closely with respective Assistant Secretaries to ensure the following activities and their arrangements are on schedule as planned;
1.3.1 Planned workshops, reviews and conferences scheduled are organized, resourced and funded.
1.3.2 Create, maintain and up-date data base for all assets for the Division to make advance planning for assets procurement and disposal purposes.
1.3.3 Create, maintain and up-date data base for all staff members of the Division to assist in making advance planning for staff appraisals, training, budgeting and other staff entitlements.
1.4 Manage and control all financial resources for the purposes for which the funds are intended and in doing so, ensure that the following are maintained;
1.4.1 Prudent procurement procedures are followed through the supervision of procurement processes according to approved activity plans for each activity.
1.4.2 Efficient maintenance activities and service agreements are met and regularly up-dated for the smooth operations of the Division.
1.5 Carry out any other tasks as directed by the First Assistant Secretary – Measurement Services.
1.6 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and responsibility in programs, activities and initiatives to foster positive work ethics.
2. QUALIFICATIONS, KNOWLEDGE, WORK EXPERIENCES AND SKILLS
The minimum entry requirement for this position is a Bachelor degree or higher;
2.1.1 Degree in Business Administration/Management/Finance studies or relevant Education Management profession.
2.2.1 The Education system and its functions and policies.
2.2.2 The Public Service Management Act, Public Service General Orders and the Public Finance Management Act which forms the basis of the day to day operations of the Division.
2.3.1 Budgeting and financial skills
2.3.2 Solid computation skills
2.3.3 Proven Leadership skills
2.3.4 Problem solving skills
2.3.5 Good organizational skills
2.3.6 Strong interpersonal and analytical skills.
2.3.7 Innovative strategic planning skills
2.3.8 Computer skills in Microsoft word and excel.
2.4 Work Experience
2.4.1 Minimum of 5 years working experience in organizing and coordinating administrative operational activities.
K41,025 – K50,141
NCD - PNGEI