Designation : ASSISTANT SECRETARY - PROCUREMENT GOODS & SERVICES (Code- EDU23-00793)
1.1 Develop DoE Consolidated Procurement Plan - Goods and Services by conducting consultations with DoE Divisions and Procurement & Logistics Assistant Secretaries.
1.2 Transparent, efficient and Value for Money procurement of goods and Services for DoE by handling major procurements of goods and Services valued above K300, 000.00 and supervising minor procurements of goods and Services below K300, 000.00 as defined in the budget line items 123, 124, 125, 221 and 222.
1.3 Ensure adequate record keepings and archiving of procurement of goods and Services are in accordance with established procedures.
1.4 Actively promote the procurement function within the DoE, by raising awareness among DoE divisions.
1.5 Development of professional specialization in procurement of goods and Services by mentoring and coaching of Branch staff.
1.6 Promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life cost.
1.7 Provide leadership by conducting team building activities and motivating staff.
1.8 Maintain continuous and consistent standard of the Branch service delivery and ensure continuous service improvement through analysis of current procurement activities as well as liaison with other branches and external bodies to research best practice and innovative solutions in procurement.
1.9 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity,Accountability, Respect, Wisdom and Responsibility in programs, Activities and initiatives to foster positive work ethics.
2.QUALIFICATIONS, EXPERIENCES, KNOWLEDGE AND SKILLS
2.1.1 The minimum entry requirement for this position is a Bachelor degree or higher;
2.1.2 Bachelor’s Degree in Administration, Management or Finance. Membership in (or working towards) relevant professional association (e.g. CIPS).
2.1.3 Post graduate or Master’s degree is preferable.
2.2.1 Knowledge of PMFA
2.2.2 Public Service General Order
2.2.3 CSTB/National Procurement Commission Board and DOE procurement procedures.
2.3.1 Honestly and True Leadership quality and management skills.
2.3.2 Effective written and oral communication skills, including the ability to compile complex reports in a logical, clear and concise manner.
2.3.3 Excellent skills in project management, including target setting, resource allocation, financial management, performance monitoring and achievement of outputs
2.3.4 Ability to motivate self and a team.
2.3.5 Attention to detail and analytical skills.
2.3.7 Knowledge of Windows based computer software applications
2.3.8 Organizational/time management skills.
2.3.9 Ability to effectively prioritize own and others workload.
2.4.1 Minimum 5 – 10 years’ experience in procurement, administration or finance in a large organization.
2.4.2 Experience in staff management.
K53,528 – K65,424