Designation : EXECUTIVE ASSISTANT (Code- EDU23-00847)
1. PRINCIPAL ACCOUNTABILITIES:
1.1 Ensure the office of the First Assistant Secretary for ICT is managed efficiently by updating the filing system both physical and digital, the Appointments book, the Meetings book, and organizing meetings, conferences and functions as required.
1.2 Be able to organize the First Assistant Secretary’s daily operations using Exchange 2010 or later versions including Calendar and meeting schedules.
1.3 Provide excellent secretarial services by;
1.4 Taking shorthand notes and transcribe with due regard to layout and work presentation.
1.5 Taking dictations and transcribe.
1.6 Do fact finding and provide written information to the First Assistant Secretary for ICT.
1.7 Provide sound advice on secretarial matters relating to the office of the Frist Assistant Secretary by attending to office procedures, official visitors and screening telephone calls and emails as directed.
1.8 Attend to arrangement of official travels, functions and other similar duties.
1.9 Provide relief assistance to work area when required on own initiative.
1.10 Assist the Administration officer when the need arises.
1.11 Incorporate Gender Equity and Social Inclusion Principles and values of Honesty, Integrity, Accountability, Respect, Wisdom and Responsibility in programs, Activities and initiatives to foster positive work ethics.
2. QUALIFICATION, KNOWLEDGE, SKILLS, AND EXPERIENCE:
2.1.1. Grade 12 qualification with certificate in Basic Secretarial/Stenography.
2.1.2. Further training of Diploma in Office Administration is preferable.
2.2.1. Knowledge of office procedures.
2.2.2. Knowledge of office administration principles and practices.
2.2.3. Knowledge of customer service practices.
2.3.1. Stenographic and typing speed of 60 words per minute.
2.3.2. Short hand note taking.
2.3.3. Computer literate especially the use of Microsoft Excel, Word and Power point
2.3.4. Ability to provide courteous client service.
2.3.5. Excellent oral and written communication.
2.4.1. Three (3) –five (5) years’ work experience as an Executive Assistant in a large organization.
K27,165 – K33,201